Ellyn Peay

In addition to my daily tasks as a Proposal Coordinator II, I:

• Became an SME for many types of requests, processes and strategic account teams, particularly in the State, Local and Higher Education sector.
• Developed comprehensive proposals aligning with client specifications and organizational goals.
• Cultivated positive relationships with sales team to deliver timely proposals according to client requirements, ultimately becoming true partners with the sales team and other corporate teams.
• Conducted meetings with clients to assist members of the sales team in understanding proposal requirements and market trends.
• Re-created and maintained a new training program for new team members, including SOP's for each position level.
• Mentored and trained new team members, providing detailed feedback on direct hires' final proposal drafts to ensure a well-rounded proposal.
• Helped meet changing demands by recommending improvements to team processes and reporting.

In addition to many of the tasks I did as a Proposal Coordinator I, I:

• Gathered, organized and input information into digital database, often drafting and editing content to ensure consistency with company standards.
• Created and managed project plans, timelines and budgets, while providing routine updates to the sales field to ensure full project completion.
• Assisted with training and development of new team members.
• Managed and completed 4-5 proposals weekly for various strategic and SLED clients.
• Assisted new team members with escalations and follow-ups on proposals.
• Routinely met with sales team to discuss project process and ultimately, feedback from the client.

• Utilized information from a central knowledge base to complete requests accurately and according to client requirements.
• Coordinated with many corporate teams, such as Contracts, Legal, Compliance and HR, to ensure proposal content was appropriately reviewed and demonstrated.
• Developed and executed response plans for the sales field and other applicable corporate teams to ensure timelines were met.
• Independently managed entire RFP's through their lifecycle, including frequent communication and follow-ups.
• Recognized requests for the team and took ownership of requests without being prompted.