Eltaf Gulabzai
Woodbridge,VA
Summary
Administrative Professional with 10 years of experience in office operations, Contracting, Warehouse Inventory, Diplomatic Cargo Transportation, Logistical operations, DOS ILMS (Integrity Logistic Management System) and T-LITE (Transportation Management) systems.
Overview
11
11
years of professional experience
Work History
Deputy Supervisor, Shipping and Customs
US Department Of State
06.2019 - 11.2021
- Supervised a team of 14 shipping employees, Followed shipping team routine activities, Trained newly hired shipping staff, Maintained updated shipping related filling system (SENSITIVE & NON SENSITIVE) for embassy property and US Diplomats Personal Effects, Prepared shipping and Customs SOPs (standard operating procedures) for importing or exporting diplomatic goods in accordance with the Vienna Convention 1961 and host country (Afghanistan) law and policies, Attended embassy management weekly meetings for reporting shipping section activities, Plans and Goals.
- Contracted shipping containers, heavy duty machinery (Crane, forklift, Flatbed and lowbed trucks) on BPA (Blanket Purchase Agreement) or OTT (One Time Tender) for embassy use, Been direct point of contact on the shipping and customs related issues to the US Agencies (OBO, INL, USAID, ATA, AAR) and contractors (PAE, DynCorp, IAP, FLOUR, Paxton, B&S, Genesis, Gardaworld …etc.), Managed/Had time to time meetings with their logistic teams at general service office for solving/sharing their concerns with host country (Afghanistan) officials at director generals and deputy ministers levels.
- Ensured safe customs and transit clearance issue of over 1000 construction supplies containers for transferring of hundreds of thousands of dollars worth of surplus construction equipments from US and Turkey countries to Afghanistan to build embassy new office premises and US Diplomats housing buildings at fastest way and reduced costs.
- Successfully initiated digital customs clearance process of embassy and its contractors property through the ASYCUDA system in Afghanistan and the bilingual interconnected transit system (WeBOC) in Pakistan country in coordination with Afghan Ministries of finance, Commerce, Afghan Customs Department, US Consulate in Karachi and Pakistan country transit authorities.
Assistant, Shipping and Customs
US Department Of State
02.2014 - 05.2019
- Customs cleared, Tracked and kept updated record of embassy, US Government Diplomatic mission agencies and contractors import and export shipments, Maintained DOS ILMS (Integrity Logistic Management System) and shipping office share point databases updated on progresses related to each shipment from origin to destination either its General Cargo shipment, vehicles, Diplomatic Pouches, or embassy diplomats’ personal effects (UAB, HHE, CNS).
- Controlled containerized shipments inventories, Handled locally purchased supplies deliveries, Assisted embassy food service providers (DynCorp, IAP) in customs clearing food shipments and shipping processed over 1000 inbound/out bound US Diplomats Personal Effect shipments.
- Prepared Shipping documents (GBL, shipping invoice and Packing list) for embassy shipments, filled out customs exemption applications, issued Diplomatic Notes for customs clearance purposes and communicated with DOS transportation Office in Washington, D.C., US Dispatch Agencies, shipping lines (APL, MEARSK, HAPPAG LOID …..etc.) for embassy shipments fast shipping, transit and customs clearance to avoid any possible customs detentions, port and delayed shipping charges.
Coordinator and Technical Member
Ministry Of Finance, Afghan Customs Department
01.2011 - 02.2014
- Managed email communication of customs exemption office clients (US Army, ISAF/NATO, Embassies in Afghanistan, International NGOS and Government offices) with customs authorities for on time customs service to allow them to bring their goods to the country without any extra charges.
- Processed SDDC and ISAF/NATO duty exemption border memorandums requests and tracked their shipments smooth entry or exit through Afghanistan borders with Afghan border customs offices.
- Evaluation of private companies’ contracts with their relevant organizations (US Army, ISAF/NATO, Embassies in Afghanistan, International NGOS and Government offices) and guide them for necessary amends if needed to avoid any interruptions to receive customs clearance services.
- Simplification of customs exemption process by introducing international best practice in customs management to bring in shorten and meaningful procedures in place and avoid more paper usages and as result achieved the goal to create a bulk exemption certificate process which could allow over 100 containers processed in single master spreadsheet while before it was 1 container per each spreadsheet.
Education
BBA - Management
Bakhtar University
Kabul, Afghanistan10.2015
High School Diploma -
Hazrat Ibrahim Khalilullah
Kabul, Afghanistan12.2009
Skills
- Transportation
- Logistical Operation
- Meeting Facilitation
- Event Coordination
- Data Management
- Staff Training
- Contracting
- Shipping and Receiving Processes
- Schedule Planning
- Product Placement
- Computer skills: Microsoft Office (Word, Excel, Power Point)
- Language skills: Fluent in English, Pashto, Dari, and Hindi
Affiliations
- Records and Change Management, Communication Skills DOS-Foreign Service Institute, 2018
- Stress Management, USAID, 2017
- Transportation Workshop, DOS-Foreign Service Institute in Bangkok, Thailand, 2016
- Managing Customer service, DOS-Foreign Service Institute, 2014
- Annual Ethics, DOS-Foreign Service Institute (On early Bases since 2014)
- Cyber Security Awareness, DOS-Foreign Service Institute (On early Bases since 2014)
- Annual Counterintelligence and Insider Threat Awareness, DOS-Foreign Service Institute (On early Bases since 2014)
- Basic Management, UNOPS-Afghan Customs Department ,2011.
Timeline
Deputy Supervisor, Shipping and Customs
US Department Of State
06.2019 - 11.2021
Assistant, Shipping and Customs
US Department Of State
02.2014 - 05.2019
Coordinator and Technical Member
Ministry Of Finance, Afghan Customs Department
01.2011 - 02.2014
BBA - Management
Bakhtar University
High School Diploma -
Hazrat Ibrahim Khalilullah
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