EMILY GAITA
Boston,MA
Summary
Executive Assistant professional with background in providing comprehensive support to senior executives. Successfully coordinate high-priority projects and streamline office operations. Demonstrated proficiency in calendar management and travel arrangements. Dependable and quick- learning team player with effective communication and organization skills.
Overview
7
7
years of professional experience
Work History
Executive Assistant & Workplace Operations Manager
Teladoc Health
San Jose, CA
09.2022 - Current
- Provide comprehensive executive support to senior leadership while managing executive calendars, ensuring optimal scheduling and prioritization of meetings.
- Coordinate travel arrangements, ensuring compliance with company policies and budget constraints.
- Greet arriving visitors, determining nature and purpose of visit and direct individuals to appropriate destinations.
- Oversee budget tracking, invoice processing, purchase orders, expense reporting through Oracle and Concur.
- Coordinate office closures, relocations and workplace projects while ensuring business continuity.
Assistant Interior Designer
Coastal Interiors
Newport Beach, CA
08.2021 - 07.2022
- Managed executive calenders, scheduled client consultations, site visits. vendor meetings, and project reviews.
- Prepared presentations, design proposals, project documentation, and client facing materials.
- Sourced materials and vendors while managing project budgets and cost estimates
- Assisted in creating design concepts for residential and commercial spaces
- Managed procurement activities, including vendor sourcing, purchase orders, invoices and delivery coordination
Business Administrative Assistant
Financial Architects Partners
Boston, MA
12.2019 - 05.2021
- Managed daily office operations to ensure a productive, organized, and polished work environment
- Supported executive leadership and the marketing team with administrative including calendar management, travel booking, and expense processing
- Coordinated firm meetings and events, overseeing logistics, scheduling
- Managed conference room scheduling and optimized shared workspace usage
- Assisted with Executive projects and general administrative functions to support evolving business needs
Education
Master of Arts - Fine Art
Laguna College of Art And Design
Laguna Beach, CA2022
BA - Fine Arts – Studio Art, Web Design
Saint Anselm College
Manchester, NH01-2019
Skills
- Microsoft Office Suite
- Excel (Advanced Reporting & Tracking)
- SharePoint
- Concur
- WISP (Workplace Information Systems)
- Scribe
- Kastle (Access Control Systems)
- Oracle (Procurement/Operations Systems)
Timeline
Executive Assistant & Workplace Operations Manager
Teladoc Health
09.2022 - Current
Assistant Interior Designer
Coastal Interiors
08.2021 - 07.2022
Business Administrative Assistant
Financial Architects Partners
12.2019 - 05.2021
BA - Fine Arts – Studio Art, Web Design
Saint Anselm College
Master of Arts - Fine Art
Laguna College of Art And Design