Erica Felix
Sahuarita
Summary
Highly organized administrative professional with 25+ years of experience in providing direct assistance to supervisors with ability to multitask efficiently. Proactive in ensuring compliance with laws and regulations to produce accurate record keeping and provide support to employees to warrant strong employee relations.
Experienced with coordinating administrative tasks and maintaining organized office environments. Utilizes strong organizational skills to enhance office efficiency and support team operations. Track record of effective communication and multitasking to meet diverse administrative needs.
Overview
23
23
years of professional experience
Work History
Administrative Assistant to the Assistant Superintendent
Sahuarita Unified School District #30
Sahuarita, Arizona
- Work directly with Assistant Superintendents and Superintendent. I make calls, answer as many questions as I am able to and take care of minor problems.
- Keep several calendars up to date with reminders as needed.
- Review all incoming mail.
- Prepare Consent Agenda – Consent Agenda twice a month for Governing Board meetings.
- Compile a list of Student Enrollments per school.
- In charge of Support Staff of the Month.
- Process Fingerprints for Employees and Volunteers (Inventory Sheet/Check Requests)
- Prepare Deposits daily.
- Prepare Long Term Hearings as needed.
- In charge of Student Teacher/Interns.
- Liaison for McKinney-Vento for all 9 schools
- Process paperwork for Return-to-Work Retired Employees.
- In charge of district badges for Student teachers and volunteers.
- Submit Requisitions orders for Human Resources Department.
- In charge of District Tribute Bricks.
- Prepare yearly Open Enrollment paperwork for students.
- In charge of Summer Work Program – White Elephant
- Other duties as assigned.
Registrar
Sahuarita High School - SUSD
Sahuarita, Arizona
05.2016 - 08.2022
- Work directly with Principal and Vice Principal to ensure compliance with Arizona state laws and school district policies within scope of responsibilities.
- Proficient in student enrollments and withdrawals according to state and district policies to ensure all requirements are met.
- Organize, review, and publish student grades in PowerSchool and transcripts in Parchment accurately.
- Conduct appointments with parents to consult on student requirements and provide support for sensitive circumstances.
- Verify education history for new students and social security eligibility for delayed students.
- Implement trainings for incoming registrars for other school locations within Sahuarita Unified School District.
Administrative Assistant to the Principal
Sahuarita Intermediate School – SUSD
Sahuarita, Arizona
07.2004 - 05.2016
- Oversaw day-to-day processing for payroll for over 40 employees including review of timesheets and research payroll errors for federal and state taxes and paid time off within Time Trak System.
- Applied knowledge of regulations of state and district policies to ensure compliance with state standards.
- Safeguarded confidential information with the ability to provide solutions to situations with minimal need for supervision.
- Provided necessary support to the principal by organizing meetings, presentations, and training.
Assistant Principal Secretary/Attendance
Sahuarita High School - SUSD
Sahuarita, Arizona
09.1999 - 07.2004
- Ran weekly report on students who are out of attendance compliance and followed up with parents on attendance issues.
- Investigated attendance issues and escalated the situation to the principal when necessary.
- Maintain and input daily attendance and modification following district procedures.
- Maintain and pass attendance accounting audits at the beginning and end of the school year.
Education
No Degree - Business Administration And Management
Pima Community College
Tucson, AZSkills
- Bilingual in English and Spanish
- Skilled in Microsoft applications
- Adapts quickly to software systems
- Detailed record maintenance
- Skilled in high-speed typing
- Proficient in program development
- Proficient in both written and oral communication
Timeline
Registrar
Sahuarita High School - SUSD
05.2016 - 08.2022
Administrative Assistant to the Principal
Sahuarita Intermediate School – SUSD
07.2004 - 05.2016
Assistant Principal Secretary/Attendance
Sahuarita High School - SUSD
09.1999 - 07.2004
Administrative Assistant to the Assistant Superintendent
Sahuarita Unified School District #30
No Degree - Business Administration And Management
Pima Community College