Erica Smith
Elmira
Summary
Dedicated institutional steward specializing in correctional administration, overseeing business office operations and fiscal management. Demonstrates strong organizational abilities and detail-oriented oversight in budget preparation, vendor management, and compliance, ensuring operational efficiency within the facility.
Overview
19
19
years of professional experience
Work History
Institutional Steward
Elmira Correctional Facility
Elmira
01.2007 - Current
- Managed business office operations for purchasing, vouchering, cashiering, I/I claims, employee travel, payroll, storehouse, laundry, state shop, commissary, inventory, and internal control departments.
- Prepared budget reports and monitored facility spending to maintain fiscal responsibility and oversight of financial activities.
- Covered for Deputy Superintendent of Administrative Services and provided Officer of the Day coverage on a rotating basis, ensuring consistent administrative leadership.
Head Account Clerk
Elmira Correctional Facility
Elmira
01.2007 - Current
- Monitored financial operations, ensuring timely payments and accurate reconciliations.
- Monitored purchases, scheduled time off, approved vouchers, and cleared match exceptions to maintain operational efficiency.
- Supported Institutional Steward in overseeing fiscal and stores operations.
Head Clerk Personnel
Elmira Correctional Facility
Elmira
01.2007 - Current
- Processed NYSTEP transactions to minimize overpayments, ensuring accuracy in hiring and workers compensation evaluations.
- Works with Central Office to ensure transactions are accurate.
- Supervised timekeeping and collaborated with Time and Attendance to ensure accurate paperwork compliance.
- Managed 4 Office Assistants to streamline workflow and enhance overall productivity.
Payroll Examiner II
Elmira Correctional Facility
Elmira
01.2007 - Current
- Reviewed reports and processed daily overtime entries to ensure accurate payrolls.
- Supervised inmate accounts and entered disbursements for payroll processing.
- Conducted thorough investigations of inmate claims and grievances.
- Reviewed case files to ensure compliance with facility policies.
- Collaborated with correctional staff to address inmate concerns effectively.
Inmate Records Coordinator 1
Elmira Correctional Facility
Elmira
01.2007 - Current
- Oversaw the daily intake process of Reception Inmates from the County to State Custody, including their transfers upon classification.
- Supervisor of 2 OA1's and 2 OA2's.
- Handle all releases, warrants, date comps and any other issues that may arise in the Reception Center.
- Ensures accuracy of the work completed by subordinates.
Secretary I, DSS
Elmira Correctional Facility
Elmira
01.2007 - Current
- Assisted DSS with administrative duties and served as liaison between facility and DA's Office to ensure effective communication.
- Set up gate passes, processed inmate prosecutions, and compiled security reports to support facility operations.
- Managed scheduling and appointments for administrative staff at correctional facility.
- Coordinated communication between departments to ensure efficient operations.
- Organized and maintained confidential inmate files and records securely.
Office Assistant II/Division of Industries
Elmira Correctional Facility
Elmira
01.2007 - Current
- Customer service, MAPICS and inventory entry, inmate payroll, inmate evaluations, maintaining inmate files, vouchering, journal vouchering, purchasing, utilizing MWBE vendors, maintaining contract compliance, price quoting, ordering raw materials, credit card reconciliation, requesting capital equipment funds, expense reports and budget compliance.
- Managed daily office operations and ensured efficient workflow.
- Assisted in maintaining accurate inmate records and documentation.
Keyboard Specialist 1/Inmate Records Office
Elmira Correctional Facility
Elmira
01.2007 - Current
- Coordinated reception center activities, including scheduling court trips, transportation, and video conferences.
Keyboard Specialist 1/Disciplinary Office
Elmira Correctional Facility
Elmira
01.2007 - Current
- Coordinated hearings and gathered documentation requested by inmates, finalizing all tasks efficiently.
Education
Legal Office Assisting Certificate -
Elmira Business Institute
01-2007
Skills
- Budget management
- Cash flow management
- Financial reporting
- Compliance auditing
- Payroll administration
- Inventory control
- Purchasing strategies
- Vouchering processes
- Staff supervision
- Customer service
Training
Legal Office Assisting Certificate, Elmira Business Institute, 01/01/07, Legal Terminology, Introduction to Paralegalism, Business Law, Legal Transcription, Word Processing, Office Procedures, Business Communications
Summary Of Attributes
- Highly organized and detail-oriented; self-motivated with a willingness to learn.
- Works well in high pressure situations and can react quickly and effectively.
- Am capable of completing any task that is given to me.
- Can learn very quickly and retain a lot of information in a short period of time.
Timeline
Institutional Steward
Elmira Correctional Facility
01.2007 - Current
Head Account Clerk
Elmira Correctional Facility
01.2007 - Current
Head Clerk Personnel
Elmira Correctional Facility
01.2007 - Current
Payroll Examiner II
Elmira Correctional Facility
01.2007 - Current
Inmate Records Coordinator 1
Elmira Correctional Facility
01.2007 - Current
Secretary I, DSS
Elmira Correctional Facility
01.2007 - Current
Office Assistant II/Division of Industries
Elmira Correctional Facility
01.2007 - Current
Keyboard Specialist 1/Inmate Records Office
Elmira Correctional Facility
01.2007 - Current
Keyboard Specialist 1/Disciplinary Office
Elmira Correctional Facility
01.2007 - Current
Legal Office Assisting Certificate -
Elmira Business Institute