Erin Danielle Deeds

• Delivers exceptional organizational support enabling senior management to focus on high-level strategic initiatives by proactively identifying areas requiring attention or improvement and aligning priorities effectively with their references.
• Supports senior management in decision-making processes by conducting research and presenting findings in clear formats.
• Prepares and edits presentations on behalf of senior management and staff for both internal meetings and external conferences.
• Manages $2.998M office budget (execution and formulation) by monitoring expenses for contracts, grants, conferences, and travel and providing detailed expenditure reports regularly to senior management and appropriate staff.
• Created and maintains spreadsheets and databases to track, analyze, and report on office performance.
• Leads the development of office and agency policies and procedures, contributing to a more organized work environment.
• Maintains confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
• Organizes and coordinates office led annual Commission Briefings, conferences, and monthly meetings.
• Implements time-saving solutions that significantly reduce meeting preparation times through efficient resource allocation such as developing and maintaining automated alert systems for important deadlines, electronic filing systems, and document management processes.
• Writes reports, executive summaries and newsletters.
• Collaborates on special projects to improve overall office and agency operations efficiently.
• Serves as a liaison between offices to facilitate effective communication.
• Coordinates events for staff members, promoting team-building activities and boosting morale within the workplace.

*Other duties include managing all required actions for the Minority Serving Institutions Grants Program and provide outreach, technical assistance, compliance coordination, oversight, and enforcement of EO laws, rules, and regulations.

• Examined 5-10 complaints made, annually, by employees, conducted interviews and mediated disputes. Assisted employees in understanding their rights under applicable EEO laws, fostering trust in the agencies commitment to equal opportunity employment.
• Served as a resource for managers seeking advice on handling sensitive personnel issues related to EEO matters effectively while minimizing legal risks.
• Facilitated open dialogue between employees and management to address potential EEO concerns before escalating into formal complaints.
• Collaborated with the Office of the Office of General Counsel and Chief Human Capital Officer to ensure compliance with federal, state, and local EEO laws, regulations, and guidelines.
• Streamlined the complaint resolution process by maintaining organized records of all cases and their outcomes.
• Maintained up-to-date knowledge on emerging legislation affecting employers'' obligations under EEO statutes, ensuring continued compliance within the organization.
• Contributed to organizational success by actively participating in strategic planning discussions, emphasizing the importance of equal opportunity employment goals. Increased awareness of EEO issues with EEO training programs, workshops, regular communication campaigns and informative materials.
• Collaborated with various agencies and workplaces to extend workplace understanding and enhance compliance.
• Provided outreach, technical assistance, compliance coordination, oversight, and enforcement of EO laws, rules, and regulations for all agency grant awards.
• Monitored Colleges and University's seeking Federal financial assistance for compliance with equal opportunity laws, identified violations and implemented corrective action.

• Delivered exceptional organizational support enabling senior management to focus on high-level strategic initiatives by proactively identifying areas requiring attention or improvement and aligning priorities effectively with their references.
• Supported senior management in decision-making processes by conducting research and presenting findings in clear formats.
• Maintained confidentiality when dealing with sensitive information, earning trust from senior management and colleagues alike.
• Managed $30M+ division budget (execution and formulation) by monitoring expenses and providing detailed expenditure reports regularly to senior management and project managers. Conducted research and analyzed data to provide detailed reports on various budgetary topics.
• Prepared various reports and presentations with accuracy and attention to detail.
• Liaised with offices and divisions to address inquiries or concerns promptly and professionally, preserving positive relationships.
• Implemented new filing systems and organizational strategies to increase office efficiency.
• Provided administrative assistance during periods of increased workload or staff absences, maintaining consistent levels of productivity across all tasks at hand.
• Led in the development of division policies and procedures, contributing to a more organized work environment.
• Volunteered to help with special projects of varying degrees of complexity.

• Increased senior managements satisfaction by delivering timely, accurate financial information tailored to their specific needs.
• Managed $70M office budget (execution and formulation) by monitoring expenses and providing detailed expenditure reports regularly to senior management and project managers. Conducted research and analyzed data to provide detailed reports on various budgetary topics.
• Enhanced forecasting accuracy through the development of sophisticated financial models and tools.
• Conducted detailed financial analysis to identify and evaluate changes in operations, trends and potential areas of improvement.
• Streamlined financial reporting for better decision-making with clear, concise analysis and presentation.
• Collected data from divisions to support quarterly financial forecasts. Provided strategic planning advice and financial oversight for project managers with contracts. Achieved significant cost savings and improved resource allocation by identifying financial inefficiencies and implementing improved processes.
• Played a key role in annual financial reviews from the Office of the Chief Financial Officer by preparing and reporting detailed supporting documentation.
• Strengthened relationships with project managers through timely communication and transparent collaboration.
• Implemented effective internal controls to mitigate risks associated with financial misstatements or fraud incidents.
• Trained junior analysts on best practices in financial modeling, contributing to a stronger overall team performance.

• Provided oversight for all agency Cost Activity Codes (CAC) and Enterprise Project Identification (EPIDs) codes.
• Created and implemented the agencies tracking system for new requests for assistance from the Agency Time & Labor Policy Coordinator, leading to greater efficiency and accurate calculation of requests.
• Assisted with the development of agency policies and procedures, contributing to a more organized work environment.
• Generated reports to track employee time and attendance.
• Created, reviewed and authorized CAC codes when necessary.
• Improved the accuracy of time and attendance data by working closely with managers to address discrepancies and ensure proper documentation was submitted.

• Reviewed and analyzed monthly accounting reports for accuracy, identifying discrepancies and insuring the necessary corrections are made.
• Collaborated with various departments to ensure accurate billing information and resolve any discrepancies promptly.
• Created and implemented an electronic tracking system to manage updates on 100+ past due collections, maintain accurate records of customer accounts, payments, and payment plans, which resulted in dissolving the original manual tracking process.
• Improved overall performance through consistent monitoring of accounts and proactive identification of potential issues.
• Maintained strict compliance with all federal, state, and company regulations during each step of the collections process.
• Built rapport with customers by demonstrating understanding of their situation while seeking fair resolutions. Negotiated to collect balance in full by counseling debtors on payment options and arranged installment agreements.
• Participated in ongoing training programs to stay current on industry trends, best practices, and regulatory changes.
• Contributed to a positive team atmosphere by providing support, sharing knowledge, and participating in departmental initiatives.

Grants Management duties:

• Reviewed grant proposals from colleges and universities, ensuring alignment with organizational mission and goals and compliance with Title 2 Code of Federal Regulations Part 200 requirements.
• Increased funding opportunities by researching and identifying new funding opportunities for colleges and universities.
• Oversaw grants management, ensuring proper allocation and use of funds and minimizing financial discrepancies.
• Maintained comprehensive knowledge of relevant regulations affecting grant-funded programs to ensure compliance at all times.
• Streamlined grant reporting processes to ensure accurate, efficient, and timely submission of required documentation.
• Designed and edited promotional publications such as brochures.

Contracting Officer Representative duties:

• Promoted fair competition among prospective contractors through unbiased solicitation processes that clearly outlined expectations and requirements for each project.
• Evaluated contractor performance regularly, providing constructive feedback and guidance to ensure continuous improvement in service delivery.
• Assisted agency contract officers with resolving contractual disputes promptly to avoid delays in project delivery, utilizing strong mediation skills and comprehensive knowledge of terms and conditions.
• Reviewed and approved invoices for accuracy and completeness.
• Facilitated successful contract completion through close monitoring of milestones and deliverables, providing progress reports as needed.

• Managed $2.5M office budget (execution and formulation) by monitoring expenses for contracts, grants, conferences, and travel and providing detailed expenditure reports regularly to management and appropriate staff.
• Led the development of office and agency policies and procedures, contributing to a more organized work environment.
• Delivered exceptional organizational support by streamlining communications, managing emails, and scheduling appointments, enabling senior management to focus on high-level strategic initiatives.
• Proactively identified areas requiring attention or improvement aligning priorities effectively in line with senior management preferences.
• Prepared and edited presentations on behalf of senior management and staff for both internal meetings and external conferences.
• Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
• Organized and coordinated conferences and monthly meetings.
• Served as a liaison between offices to facilitate effective communication.
• Implemented time-saving solutions that significantly reduce meeting preparation times through efficient resource allocation.
• Improved office efficiency by implementing new filing systems and document management processes.
• Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.

• Managed $2.5M office budget (execution and formulation) by monitoring expenses for contracts, grants, conferences, and travel and providing detailed expenditure reports regularly to management and appropriate staff.
• Led the development of office and agency policies and procedures, contributing to a more organized work environment.
• Delivered exceptional organizational support by streamlining communications, managing emails, and scheduling appointments, enabling senior management to focus on high-level strategic initiatives.
• Proactively identified areas requiring attention or improvement aligning priorities effectively in line with senior management preferences.
• Prepared and edited presentations on behalf of senior management and staff for both internal meetings and external conferences.
• Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
• Organized and coordinated conferences and monthly meetings.
• Served as a liaison between offices to facilitate effective communication.
• Implemented time-saving solutions that significantly reduce meeting preparation times through efficient resource allocation.
• Improved office efficiency by implementing new filing systems and document management processes.
• Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.

• Coordinated logistics of the Rulemaking Branch by generating monthly Operational Level reports, assisting project managers with Rulemaking packages, maintaining the OGC Tracking list, rulemaking OMB schedule, and Safety Culture Action Plan to ensure all staff actions were completed.
• Addressed IT tickets to ensure requests were approved timely. Completed annual information requests from the Office of the Chief Information Officer’s.
• Assigned office spaces to new hires and current employees, monitored vacant cubicles for future employees, and submitted requests to have new spaces built for storage or new employees.
• Managed staff assigned agency issued equipment (laptops, file cabinets, software, and printers) by monitoring the agency electronic tracking system to ensure accuracy of inventory.
• Registered employees for external training, maintained the training budget, monitored mandatory training to ensure staff completion, and presented status to supervisors upon request.
• Developed and maintained the offices SharePoint sites and requested updates to the office intranet page.

Other duties included:

• Provided logistics assistance with the Convention on Nuclear Safety (both 4th and 5th reports) by manually extracting data from approximately 30 spreadsheets and transferring the information into a database.
• Assisted with the Integrated Regulatory Review Mission.