Essence Hopkins
Manassas,VA
Summary
Accomplished Senior Administrative Coordinator with a proven track record in high-impact executive roles. Adept in travel arrangements and event coordination. Excelled in boosting employee morale and streamlining administrative processes. Demonstrated exceptional organizational and interpersonal skills. Proficient in Microsoft Office, excel, and supporting corporate level officers and senior management personnel.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Senior Administrative Coordinator
Raytheon Technologies
02.2021 - Current
- Maintained strict confidentiality regarding sensitive information while completing various administrative tasks such as calendar management and scheduling meetings.
- Assisted in the recruitment process by facilitating onboarding activities for new hires.
- Assist with travel coordination and expense reports, while consistently providing exceptional support to senior staff members during critical moments.
- Boosted employee morale with well-organized event planning for company functions, meetings, and conferences.
- Organized meetings for executives and coordinated availability of conference rooms for participants.
Senior Executive Administrative Assistant
Aluttiq Inc-Nasa Langley Research Center
02.2016 - 02.2021
- Streamlined office operations by implementing efficient administrative systems and processes.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Coordinated complex domestic and international travel itineraries, ensuring smooth experience for executives.
- Provided exceptional support to senior leadership during critical business events, including conferences, meetings, and presentations.
Office Manager
20 Below Auto Body Shop
03.2014 - 02.2016
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
Building Codes Inspector
City of Newport News
02.2009 - 03.2014
- Conducted detailed building structure inspections to identify and resolve potential risks.
- Prepared reports detailing findings of inspections, investigations, and tests.
- Delivered detailed reports on findings from inspections, helping residents understand areas requiring attention or improvement in order to maintain regulatory compliance.
- Met and conferred with municipal and other governing officials.
- Processed documents for court proceedings
Education
Associate of Arts - Liberal Arts And General Studies
Saint Leo University
Saint Leo, FL08.2023
Skills
- Appointment Scheduling
- Travel arrangements coordination
- Event Coordination
- Meeting planning
- Meeting Coordination
- Microsoft Excel
- Managing office supply inventory
- Processing Expense Reports
- Calendar Management
- Presentation Preparation
- Microsoft Office
- Schedule Management
Accomplishments
- Awarded by senior leaders for innovation, and continuous contributions. Relentless drive and creative approaches to save unallowable travel costs to the department.
Certification
Notary Public
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Senior Administrative Coordinator
Raytheon Technologies
02.2021 - Current
Senior Executive Administrative Assistant
Aluttiq Inc-Nasa Langley Research Center
02.2016 - 02.2021
Office Manager
20 Below Auto Body Shop
03.2014 - 02.2016
Building Codes Inspector
City of Newport News
02.2009 - 03.2014
Associate of Arts - Liberal Arts And General Studies
Saint Leo University
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