Ethan Carota
MILLBURN,NJ
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Detail-oriented with superb people-skills and public relations experience.
Overview
19
19
years of professional experience
Work History
Quality Assurance Associate
LA Family Housing
North Hollywood, CA
03.2021 - 06.2026
- Created and implemented process for scanning and uploading to HMIS database all active individual, family, and permanent supportive housing physical files.
- Reported to department director and managerial staff on missing/incorrect homeless services documentation on a weekly basis while also providing analysis of patterns and trends for errors in documentation.
- Interfaced with other departments to correct file irregularities and missing documentation. Assisted QA manager with building of Web Help Desk ticketing website and implementing overhaul of QA processes.
- Assisted with audits and other managerial duties.
- Assisted data quality specialists with analysis and reports.
Assistant Researcher, AFI Catalog
American Film Institute
Los Angeles, CA
07.2016 - 06.2020
- Provided data entry and proof reading of onscreen credits into the AFI Catalog database.
- Duplicated film videotapes to DVD, organized DVD library using Excel spreadsheets and printed screengrabs images of onscreen credits.
- Coordinated research projects for AFI special events and occasionally assisted with cataloguing new acquisitions for the library.
- Conducted research at AMPAS and AFI libraries.
- Transported reference materials to various locations around Southern California.
Thesis Finance Coordinator
American Film Institute
Los Angeles, CA
07.2016 - 06.2020
- Responsible for providing support to the Thesis Production Staff, mentors, faculty, and fellows in organizing and reviewing all aspects of Thesis Production Finance.
- Tracked and maintained fundraising database for Second Year AFI Thesis films using Quickbooks.
- Assisted the Thesis Production Finance Manager with budgets, cost reports, and wire transfers all for Second Year AFI Thesis film projects.
- Coordinated thesis cash disbursements and other thesis payment needs and requests.
- Provided financial coordination between AFI and thesis productions. Recorded thesis project budget information and maintained accounting records relating to thesis project revenues and expenses.
Distribution Manager
Liberty Street Films
Venice, CA
07.2014 - 07.2016
- Provided assistance to Director of documentary film, “Money For Nothing: Inside the Federal Reserve.”
- Managed phones, organized petty cash, handled film festival submissions.
- Booked travel for Q+A screenings, organized outreach for publicity.
- Fulfilled purchase orders and coordinated shipping for DVD purchases, theatrical DCP rentals, and related merchandise.
- Edited trailers and sizzle reels for potential theatrical engagements.
- Designed and maintained Money For Nothing website with regular updates for upcoming screenings and Q+A's.
Executive Assistant to Robert and Michelle King
Scott Free Films/CBS
Culver City, CA
09.2009 - 07.2014
- Provided assistance to show runners/creators/executive producers.
- Handling phones, rolling calls, distributing and delivering script copies and revisions, covering for writer’s assistants in writer’s room.
- Supervised PA’s/interns, managed scheduling, handling personal needs and household requirements for Executive Producers.
- Coordinated, scheduled, and set up daily meetings between show runners and production office in New York.
- Coordinated and scheduled travel plans for each show runner and accompanying writer. Traveled with show runners to New York to oversee production of specific episodes.
Executive Assistant to Janine Sherman Barrois
John Wells Productions
Burbank, CA
01.2008 - 09.2009
- Handled phones, scheduled meetings, took notes at producer’s meetings and performed research for executive producer of ER.
- Proofreading, revisions, and script distribution, coordinated notes from standards and practices.
- Set up delivery/distribution of weekly promos to NBC.
- Oversaw tasks for production assistants from writer's office, production office, and physical production. Assigned tasks and coordinated long term projects for the final two seasons of ER.
- Assisted writing staff; ran off-lot errands, set up production meetings and table reads.
- Managed actor’s contracts and loan-out agreements, distributed talent deal memos from casting office. and made script deliveries around the lot.
- Conducted set tours and studio visits for VIP guests of writing and production staff.
Office Production Assistant
John Wells Productions
Burbank, CA
05.2007 - 01.2008
- Handled heavy phones, made copies, sent faxes and general office maintenance.
- Covered desks, coordinated and directed various office projects including office archival project.
- Ran off-lot errands and made home deliveries, and meal order pick-ups.
Education
Bachelor of Arts - Film And Television Production
New York University
New York, NY05.2006
Skills
- MAC/PC proficient, Windows XP/Lion: Microsoft Office Suite
- Final Cut, iMovie, Adobe Premiere Pro, Adobe Photoshop, Adobe Acrobat Pro, IMDB and PRO, Studio System
- Raiser’s Edge, Salesforce, Trello, TMS, FileMaker Pro
- Excel, iCal, Quickbooks, Slack, Outlook, Mailchimp, Google Docs, Airtable
- Data analysis & Evaluation
- Marketing, Advertising & PR
Timeline
Quality Assurance Associate
LA Family Housing
03.2021 - 06.2026
Assistant Researcher, AFI Catalog
American Film Institute
07.2016 - 06.2020
Thesis Finance Coordinator
American Film Institute
07.2016 - 06.2020
Distribution Manager
Liberty Street Films
07.2014 - 07.2016
Executive Assistant to Robert and Michelle King
Scott Free Films/CBS
09.2009 - 07.2014
Executive Assistant to Janine Sherman Barrois
John Wells Productions
01.2008 - 09.2009
Office Production Assistant
John Wells Productions
05.2007 - 01.2008
Bachelor of Arts - Film And Television Production
New York University