Evelyn Jasso
Houston,Texas
Summary
Administrative professional with strong background in optimizing front office functions and ensuring exceptional client experiences. Proven ability to manage appointments, coordinate office activities, and support team efficiency. Focused on collaborative teamwork and achieving operational excellence with responsive adaptability to changing needs.
Overview
13
13
years of professional experience
Work History
Office Coordinator
Lyric Works
05.2022 - Current
- Greet tenants and clients coming into the building
- Confirm clients have been checked-in, and tenants notified of the client’s arrival
- Answer incoming calls and questions from tenants/ guests’ needs in-person regarding mail, packages, conference room bookings and special requests
- Keep the front desk, lobby, and conference rooms areas clean and neat
- Keep the 8th and 9th floor kitchens stocked up with supplies
- Manage full life cycle of virtual tenants and mail associate
- Sort mail daily for clients on-site and virtual tenants
- Forward and scan mail- daily, weekly, bi-weekly, and monthly
- Perform secretarial services for attorneys
- Secretarial services include preparing certified mail, translating, notarizing documents, as well as typing, scanning, and copying documents, etc
- Perform accounts payable functions
- Manage supply and inventory for executive suites
- Submit facility requests for repairs and/ or cleaning
- Follow up accordingly to ensure the timelines of requests
Compliance Coordinator
Farouk Systems, Inc.
05.2019 - 05.2022
- Plan, direct and coordinate to ensure the company is compliant with all domestic and international regulatory standards as they apply to cosmetic manufacturing, sales, distribution, and product registration
- Interface and work with Research and Development, Marketing, Quality Control, Sales, and Graphics departments on assigned projects as they relate to product compliance
- Prepare documentation necessary for issuance of Free Sale Certificates with any new products that need to be registered with the State of Texas Health Department
- Maintain documentation for all Raw Materials, MSDS and all compliance records
- Support the GMP program by conducting audits, walkthroughs, and inspections
- Conduct orientation and training on our GMP program to new employees to the company
Compliance Assistant
Farouk Systems, Inc.
06.2018 - 05.2019
- Reviewed and approved artwork for Wet Lines goods by confirming ingredients are correct and that all required information on labels were up to date
- Provide administrative and clerical support to the Compliance Manager on daily functions
- Work with distributors for any required documentation they may need to register or clear customs such as product certificates, safety data sheets, Free Sale Certificates, Apostilled or Legalized letters
- Assist General Counsel with the GMP program by conducting audits, walk-throughs, and inspections
- Assist in tracking all projects and deadlines
- Send artwork to QA for validation for SKU and Barcode accuracy
- Maintain and log SOP (Standard Operating Procedures) copies when given internally to managers of departments
Administrative Assistant
The Fierro Group
07.2017 - 11.2017
- Assisted in answering incoming calls and transferred calls to the correct department or individual
- Assisted co-workers and management when needed and directed
- Performed clerical duties such as emailing, copying, scanning, and filing
- Reviewed and matched invoices with packing slips and entered invoices into QuickBooks to be processed for payment
- Verified with the purchasing department to ensure invoices were billed correctly and the correct amount was paid to vendors
- Provide management with weekly unpaid bill reports for approval of bills to be paid
- Ensured that payments of invoices were completed within a timely manner and in accordance with payment terms
- Reviewed monthly statements from vendors to ensure information appearing on them was accurate and complete
- Issued checks and made credit card payments to vendors online or by phone
Receptionist
Farouk Systems
03.2014 - 08.2016
- Welcomed and directed guests/ visitors to the correct department or personnel
- Updated employee, visitor, and maintenance sign-in sheets
- Answered phone calls and transferred them to the correct department or personnel
- Performed clerical duties such as emailing, copying, filing, and scanning
- Prepared outgoing mail for pick-up and created shipping labels for Ups and FedEx for all departments when needed
- Monitored and ordered office supplies and food/drinks for the reception area
- Scheduled conference room meetings, and informed participants of the meetings
Receptionist
Womble Company
07.2013 - 11.2013
- Provided front-desk representation to visitors and customers, handled their inquiries, and directed them to the appropriate personnel
- Answered all incoming calls and transferred calls to the appropriate individual or department
- Handled incoming and outgoing mail, emails, faxes and packages
- Provided clerical support to the Shipping Department
- Responsible for keeping a clean and orderly reception area
- Assisted any department within the company when needed and directed
Receptionist
Super 8 IAH West
10.2011 - 06.2013
- Greeted customers and checked in and out guests from the hotel system
- Answered all incoming calls and took messages
- Arranged reservations and provided accurate information regarding reservations
- Performed general clerical duties, including- meeting scheduling, faxing, and mailing
- Handled general customer requests, complaints, or special needs
- Maintained a neat and tidy reception area
- Balanced cash drawer in the beginning and at the end of work shift
Education
Lone Star Community College
Houston, TX03.2025
Skills
- Analytical skills
- Organizational skills
- Ability to handle multiple tasks
- Prioritization
- Attention to detail
- Time management
- Telephone etiquette
- Customer relations
- Administrative duties
- MS Office
- Excel
- Word
- Outlook
- PowerPoint
- Bilingual
- Notary public
Timeline
Office Coordinator
Lyric Works
05.2022 - Current
Compliance Coordinator
Farouk Systems, Inc.
05.2019 - 05.2022
Compliance Assistant
Farouk Systems, Inc.
06.2018 - 05.2019
Administrative Assistant
The Fierro Group
07.2017 - 11.2017
Receptionist
Farouk Systems
03.2014 - 08.2016
Receptionist
Womble Company
07.2013 - 11.2013
Receptionist
Super 8 IAH West
10.2011 - 06.2013
Lone Star Community College