Fatemeh Mahdavi
Madison
Summary
Legal Administrative Assistant with over 4 years of experience providing administrative and legal support in law offices and immigration services environments. Strong background in document preparation, records management, accuracy review, deadline tracking, and written communication. Experienced in evaluating documentation, maintaining compliance with professional standards, and working independently in fast-paced, deadline-driven settings. Skilled in CRM systems, document management platforms, and legal software.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Legal Administrative Assistant
Bazargan Immigration Law Firms
New York, NY, USA
01.2023 - 01.2025
- Reviewed and organized legal and administrative documents to ensure accuracy, relevance, and compliance with professional standards.
- Drafted and edited legal documents, including motions and pleadings, with a focus on clarity, consistency, and quality.
- Managed case-related deadlines and administrative tasks independently to ensure timely filings and case progression.
- Collaborated with the attorney to improve documentation quality and workflow using CRM and eImmigration case management software.
Visa Supervisor (Administrative & Legal Support)
Visa Mondial Company
01.2020 - 01.2022
- Supervised and processed high-volume Canadian non-immigrant visas, ensuring accuracy and compliance with regulations.
- Reviewed and organized client documentation prior to submission to reduce errors.
- Provided administrative oversight, workflow coordination, and procedural guidance to staff.
- Maintained client records and tracked application progress using internal systems such as CRM and Trello.
Admissions Specialist
Visa Mondial Company
01.2018 - 01.2020
- Advised students on appropriate Canadian universities and academic programs depending on their eligibility and admission requirements.
- Ensured accuracy and adherence to institutional rules by preparing, reviewing, and submitting university applications, resumes, statements of purpose, and other supporting documentation.
- Maintained constant contact with clients, explained requirements, deadlines, and application processes.
- Managed follow-ups and monitored application progress, effectively obtaining admission offers for clients.
Admissions Expert
Amin Pardaz Pars Company
01.2016 - 01.2018
- Worked with students to identify suitable universities and programs in the U.S. and Canada based on their academic background and English language ability.
- Reviewed transcripts and academic records to confirm eligibility and ensure admission requirements were met.
- Prepared and organized university applications, resulting in successful admission offers.
Education
Bachelor of Arts - English Language and Literature
Skills
- Legal administrative support
- Document review & accuracy evaluation
- Legal document drafting and editing
- Filing and case deadline Management
- Written communication and attention to detail
- Legal research
- CRM software
- Document management system
- EImmigration Law Software
- Microsoft Office
- Knowledge of US immigration procedures
- Trello
Certification
Immigration Law Certificate, Cornell University, U.S.A.
Languages
English
Kurdish
Timeline
Legal Administrative Assistant
Bazargan Immigration Law Firms
01.2023 - 01.2025
Visa Supervisor (Administrative & Legal Support)
Visa Mondial Company
01.2020 - 01.2022
Admissions Specialist
Visa Mondial Company
01.2018 - 01.2020
Admissions Expert
Amin Pardaz Pars Company
01.2016 - 01.2018
Bachelor of Arts - English Language and Literature
Personal Information
Title: Legal Administrative Assistant