Fathima R Nawaz
Villa Park,CA
Summary
Detail-oriented professional with strong document management and executive communication skills. Proven ability to handle confidential information and efficiently manage schedules, contributing to seamless office operations.
Overview
5
5
years of professional experience
Work History
Secretary to the Vice President
Reliance Intellicheck Solutions Inc
Garden Grove, California
03.2026 - Current
- Coordinated scheduling and appointments for Vice President to optimize time management.
- Prepared meeting agendas and materials for executive discussions.
- Coordinated travel arrangements and itineraries for business trips.
- Drafted and edited internal and external communications for Vice President to ensure clarity and professionalism.
- Organized files and maintained document management systems effectively.
- Handled confidential information with discretion and professionalism consistently.
- Developed relationships with key stakeholders both internally and externally.
- Supported special projects for Vice President by organizing resources and facilitating communication.
Data Clerk /Attendance Clerk
TUSD - CT Middle School
Tustin, California
08.2021 - 02.2026
- Managed daily attendance records for students at CT Middle School.
- Processed attendance data using school management software for accurate reporting.
- Communicated with teachers about student attendance issues and discrepancies.
- Coordinated with parents regarding attendance policies and student absences.
- Assisted in the development of attendance improvement strategies for students.
- Supported school staff during audits by providing necessary attendance documentation.
- Trained new staff on attendance procedures and software usage effectively.
- Placed calls to parents to determine reasons for students' absences, meticulously noting details.
- Monitored student absence data for accuracy regarding student absences, truancy offenses, and disciplinary actions with daily updates.
- Maintained accurate attendance records for payroll purposes.
- Conducted random audits of attendance records to ensure compliance with company policies and procedures.
- Prepared reports on absenteeism trends for management review and action planning purposes.
- Organized student data into electronic records for efficient access and management.
- Processed incoming documents and ensured accurate data entry in school systems.
- Collaborated with staff to maintain updated student information and records.
- Assisted in generating reports for administrative review and decision-making processes.
- Monitored data integrity and resolved discrepancies in student records promptly.
- Trained new staff on data entry procedures and best practices for accuracy.
- Maintained confidentiality of sensitive information according to school policies.
- Confirmed accuracy of student information through cross-referencing accuracy by comparing it to source documents and corrected any discrepancies.
- Identified, corrected, and reported data entry errors.
- Answered incoming phone calls and directed callers to appropriate departments and personnel.
Education
Bachelor of Arts - Anthropology
California State University, Fullerton
Fullerton, CA08-2022
Associate of Arts - Anthropology
Santa Ana College
Santa Ana, CA06-2022
Skills
- Meeting coordination
- Travel management
- Document management
- Executive communication
- Confidentiality management
- Office administration
- Calendar maintenance
- File organization
- Email management
- Data entry accuracy
- Record keeping
- Time management
- Team collaboration
- Attention to detail
- Problem solving
- Professional demeanor
- Confidentiality assurance
Timeline
Secretary to the Vice President
Reliance Intellicheck Solutions Inc
03.2026 - Current
Data Clerk /Attendance Clerk
TUSD - CT Middle School
08.2021 - 02.2026
Bachelor of Arts - Anthropology
California State University, Fullerton
Associate of Arts - Anthropology
Santa Ana College