Gabriela A. Izaguire
Everett,USA
Summary
Organized and dedicated administrative professional with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
13
13
years of professional experience
Work History
LITIGATION LEGAL ASSISTANT
Freeman, Mathis & Gary LLP
Boston, MA
07.2023 - Current
- Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting.
- Prepares and collect conflict of interest checks, open new files and maintain client files.
- Maintain attorney’s calendars with dates of importance such as deadlines.
- Schedule court reporters for depositions.
- Organize deposition transcripts and exhibits in binders.
- Responsible for attorney’s expense reports and reimbursable expenses.
- Enter attorney’s billable time using firm’s tracking software.
- Familiar with State and Federal court filings, including submission of electronic filings.
- Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision.
- Assist attorneys with litigation matters.
- Notary Public
WORD PROCESSOR/ADMINISTRATIVE ASSISTANT
Marcum LLP
Boston, MA
12.2020 - 07.2023
- Proofread financial statements for grammar, punctuation, spelling, and content under tight deadlines.
- Assembly of financial statements for final delivery to client.
- Prepare, type and edit correspondence and engagement letters and statistical information (including Excel spreadsheets and Power Point presentations); finalize engagement letters.
- Respond the needs of all Partners, Directors and firm management as it relates to the operation of the firm and its business practices.
- Provide assistance to all word processing requests from other regional offices when requested.
CORPORATE CONTRACT ADMINISTRATOR
Bond Brothers, Inc.
Medford, MA
12.2019 - 07.2020
- Administered global subcontracting process and all related requirements.
- Supported project teams related to all contracts and agreements and facilitated communications and negotiations with subcontractor, vendors and business partners related to same.
- Supported and maintained all company standard contracting forms and procedures.
- Managed and tracked insurance claims.
- Supported corporate risk management program, including review and assessment of subcontractor and vendor insurance documentation.
- Managed corporate certificate tracking.
LEGAL ADMINISTRATIVE ASSISTANT (Temp)
Bowditch & Dewey, LLP
Framingham, MA
09.2019 - 11.2019
- Assisted legal administrative assistants with backup work in busy, fast-paced office setting.
- Coordinated document preparation, printing, editing, copying, scanning, emailing and saving documents as needed.
- Maintained electronic client records in compliance with current firm policies.
- Prepared and processed incoming and outgoing mail, email and hand-deliveries.
- Performed conflict checks and new client / matter intake processes, utilizing the firm's workflow software, Rippe, to initiate client intake.
- Assisted in coordinating timekeeper calendars, expense reports, travel and meeting arrangements.
- Filed documents with the Massachusetts U.S. District Court ECF Filing System.
- Drafted engagement letters for clients.
- Performed other duties as assigned.
LEGAL SECRETARY (Temp)
Littler Mendelson P.C
Boston, MA
08.2019 - 09.2019
- Assisted attorneys with photocopying, scanning and electronically filing documents to client/matter case in NetDocuments case management software.
- Prepared and organized witness binders for depositions.
- Prepared shell documents for Respondent's responses to Plaintiff's requests for discovery and interrogatory questions in litigation matters.
- Maintained chronological files for each attorney and case/client files.
- Responsible for calendar scheduling for court dates and meetings.
- Reviewed and revised attorneys' timesheets, expense reports and pre-bills.
IMMIGRATION PARALEGAL
Law Offices Of Rachel L. Rado- Immigration , Criminal, Divorce Attorney
Boston, MA
03.2017 - 04.2019
- Paralegal to managing Attorney Rachel L. Rado.
- Managed a heavy caseload of immigration cases using Clio practice management software.
- Collected and reviewed evidence to prepare application forms.
- Prepared and filed cases with the U.S. Citizen and Immigration Services and Immigration court.
- Drafted affidavits, motions and other legal documents.
- Assisted clients writing declarations and reviewed applications for signature.
- Research laws and country conditions.
- Spanish interpreter and translator.
- Assisted attorneys at Immigration Court hearings.
SECRETARY
Committee For Public Counsel Services
Boston, MA
05.2016 - 03.2017
- Provided secretarial and administrative support to assigned team of 18 attorneys by opening and closing cases using CPCS case management system and Excel.
- Performed conflict interest checks.
- Maintained open case files; word processing of CORI requests, subpoenas, letters, filing, faxing, mailing and photocopying large volumes of supporting documents.
- Provided telephone coverage for assigned attorneys.
- Assisted attorneys at Criminal Court hearings.
- Performed other projects and related duties as assigned.
PARALEGAL
FitzGerald Law Company - Immigration, Criminal
Boston, MA
01.2014 - 05.2016
- General case management for personal injury, immigration and criminal cases using LexisNexis Time Matters management software.
- Performed general clerical duties such as photocopying, faxing, scanning and mailing.
- Answered and transferred phone calls.
- Reviewed supporting documents and drafted application forms.
- Assisted clients writing declarations and reviewed applications for signature.
- Drafted and filed subpoenas and notices of appearances.
- Drafted legal memorandums.
- Drafted and filed motions following Rule 9A.
- Organized exhibits and supporting documentation for cases filed at court.
VICTIM/WITNESS ADVOCATE
Commonwealth Of Massachusetts Trial Court
West Roxbury, MA
01.2013 - 05.2013
- Reviewed police reports.
- Guided victims through court procedures and drafting of restraining order affidavits.
- Provided emotional support to victims.
- Assisted arraignment hearings and trials.
- Supported Assistant District Attorneys with administrative tasks.
Education
Bachelor of Arts - Criminal Justice
University of Massachusetts
Boston, MA05.2013
Skills
- Advanced MS Office Suite Knowledge
- Administrative Support
- Legal Research
- Case Management
- Writing and Editing
- Legal Processes
- Conflict Mediation
- Team Oriented
- Formatting
- Proofreading
- Legal and Court Processes
- Client Correspondence
- LexisNexis Time Matters
- DocuSign
- Outlook
- Intapp Open
- Litify
- NetDocuments
- FileSite
- IManage
- Clio Practice Management
- Sharepoint
- Microsoft Teams
- Upfront Conflict Check
- EPOCH Time Management
- Concur Expense Management
Volunteer Experience
Volunteer Mediator, 10/2018, 01/2019, Harvard Mediation Program (HMP), Cambridge, MA, Volunteer as a mediator assisting individuals in resolving their disputes., Mediate small claims cases at Chelsea District Court., Received 32 hours of HMP's Basic Mediation Training in Harvard Law School meeting the requirements of Massachusetts law, which allows mediators to practice in Massachusetts courts with protecting statutory confidentiality.
Timeline
LITIGATION LEGAL ASSISTANT
Freeman, Mathis & Gary LLP
07.2023 - Current
WORD PROCESSOR/ADMINISTRATIVE ASSISTANT
Marcum LLP
12.2020 - 07.2023
CORPORATE CONTRACT ADMINISTRATOR
Bond Brothers, Inc.
12.2019 - 07.2020
LEGAL ADMINISTRATIVE ASSISTANT (Temp)
Bowditch & Dewey, LLP
09.2019 - 11.2019
LEGAL SECRETARY (Temp)
Littler Mendelson P.C
08.2019 - 09.2019
IMMIGRATION PARALEGAL
Law Offices Of Rachel L. Rado- Immigration , Criminal, Divorce Attorney
03.2017 - 04.2019
SECRETARY
Committee For Public Counsel Services
05.2016 - 03.2017
PARALEGAL
FitzGerald Law Company - Immigration, Criminal
01.2014 - 05.2016
VICTIM/WITNESS ADVOCATE
Commonwealth Of Massachusetts Trial Court
01.2013 - 05.2013
Bachelor of Arts - Criminal Justice
University of Massachusetts
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