Gabriela Alvarado
Orlando,FL
Summary
Resourceful administrative assistant known for strong time management and organizational skills. Successfully executed account receivables and payables processes, ensuring operational efficiency and accuracy in financial records.
Overview
5
5
years of professional experience
1
1
Certification
Work History
Administrative Assistant
KWPMC
Miami, FL
01.2023 - Current
- Executed comprehensive account receivables and payables processes for a large high-rise property, maintaining financial integrity and operational efficiency.
- Coordinated office communications, ensuring timely dissemination of information across departments.
- Developed and maintained filing systems, enhancing document retrieval efficiency by streamlining processes.
- Oversaw inventory management for office supplies, ensuring availability while minimizing costs through strategic sourcing.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Assisting with tons of emails, phone calls, and walk in visits for residents, guests, realtors, and contractors.
Front Desk Receptionist
KW Property Management
Miami, FL
03.2022 - 01.2023
- Delivered outstanding first impressions by warmly greeting visitors upon arrival at the front desk.
- Managed high-volume phone calls, directing inquiries to appropriate personnel for prompt resolution.
- Expedited check-in and check-out procedures for guests, ensuring seamless experiences during their visits.
- Maintained confidentiality of sensitive data to protect customer and business information.
- Logging in over 50 guest a day visiting residents, or delivering parcel.
Front Desk Receptionist
Atlantic Pacific Management
Miami, FL
06.2021 - 03.2022
- Greeted and assisted visitors, ensuring a welcoming atmosphere at front desk.
- Managed multi-line phone system, directing calls efficiently to appropriate departments.
- Coordinated appointment scheduling for staff and clients, optimizing daily operations.
- Maintained accurate records of visitor logs and appointment details for compliance purposes.
Front Desk Floater
Atlantic Pacific Management
Miami, FL
03.2021 - 06.2021
- Ensured coverage and continuity of service by committing to varied shifts, including nights, weekends, and holidays.
- Facilitated front desk operations by stepping in to assist over 10 properties a month with staffing shortages for receptionist roles.
- Mastered diverse property operations through continuous learning and adaptation to specific workflows.
Education
Bachelor of Science - Leadership And Management
Miami Dade College
Miami, FL08-2026
Associate of Arts - Business Administration
Valencia College
Orlando, FL02-2022
Skills
- Customer service
- Data entry
- Computer skills
- Office administration
- Microsoft Word
- Microsoft Excel
- Time management
- Microsoft outlook
- Office management
- Invoice processing
Certification
Licensed Community Association Manager - 2025
Timeline
Administrative Assistant
KWPMC
01.2023 - Current
Front Desk Receptionist
KW Property Management
03.2022 - 01.2023
Front Desk Receptionist
Atlantic Pacific Management
06.2021 - 03.2022
Front Desk Floater
Atlantic Pacific Management
03.2021 - 06.2021
Bachelor of Science - Leadership And Management
Miami Dade College
Associate of Arts - Business Administration
Valencia College