GABY CARDENAS
Mesa,AZ
Overview
10
10
years of professional experience
Work History
Pre-Clerkship Manager
University Of Arizona, College Of Medicine - PHX
10.2022 - Current
- Oversaw the successful coordination of all 11 blocks in the Pre-Clerkship curriculum, with mostly new staff on the team, all while fostering a collaborative and supportive team environment.
- Improved Case-Based Instruction (CBI) faculty retention and training efforts by implementing CBI Facilitator Debrief sessions after every block to create a sense of community and ensure consistency among block facilitators.
- Hosted a CBI Facilitator Retreat, with presence and support from leadership to help with facilitator appreciation efforts and ongoing facilitator training.
- Trained new members of our team on the intricacies involved in coordinating blocks, collaborating with other units and running subcommittee meetings. Trained staff from other units on curricular management system and policies related to the unit.
Academic Coordinator
University Of Arizona, College Of Medicine - PHX
Phoenix, Arizona
09.2020 - 10.2022
- Successfully coordinated the following blocks: Pulmonary, Renal, Acid Base (PRAB), Personalized Active Learning (PAL), Gastro- intestinal System, Metabolism, Diabetes and Nutrition (GIMDN), Reproduction, Endocrine & Behavior Through the Lifespan (REBLS), Oncology (ONC).
- Developed a new processes for the PAL block to maximize efficiency, reduce room for error and to accommodate for the 50% increase in class size.
- Created training resources with standard operating procedures for the Block, Course, Theme Director Subcommittee.
- Created training videos and additional resources to guide others on the process of pulling specific data sets from one45 to create reports needed by block directors including the Session Learning Objectives mapped to Block Learning Objectives.
- Support block directors in planning blocks and connecting them with new Embryologist, Geriatric Theme Director, and other faculty while assisting with organized meeting notes and providing follow up support and materials needed for session planning.
Administrative Assistant, Curricular Affairs
University Of Arizona, College Of Medicine - PHX
Phoenix, AZ
08.2018 - 09.2020
- Provided support for Block, Course, Theme Director Subcommittee (BCT-S) meeting, including drafting minutes, sending agendas, managing the distribution and storage of meeting materials.
- BCT-S liaison to the Curriculum Committee. Ensured all subcommittee items including block and course syllabi were reviewed, approved by the subcommittee and sent to the Curriculum Committee.
- Created reports used to analyze Pre-Clerkship and Clerkship blocks and courses for mapping and tagging needs, and curricular improvements and for curriculum retreats.
- Created a new process of tracking assessments which organized and simplified view of all outstanding assessments, and allowed for more efficiency and higher productivity.
- Developed positive working relationships with students, faculty and staff.
Administrative Associate, Pathway Scholars Program
University of Arizona College of Medicine
Phoenix, AZ
06.2016 - 08.2018
- Increased program outreach and recruitment efforts by working with Admissions department to develop and oversee the execution of recruitment plan which involved meet and greets with instate school pre- health advisors, presentations for pre-health clubs, virtual advising and a webinar series.
- Developed informational sessions and presented monthly for prospective applicants and families in Fall and Spring semesters.
- Advised prospective applicants through email, over the phone, and in-person on program requirements and ways to ensure applications are competitive.
- Planned the Pathway Scholars Class of 2017 and 2018 Celebration for over 100 guests, which included scheduling catering, volunteer coordination, rsvp management, venue décor, creating programs, invitations and awards.
- Provided support to students through coordinating clinical site rotations, creating course schedules, inputting sessions into curricular management system, providing session material and management of grade reports.
- Managed calendar and provided support to Interim Associate Dean of the Clinical Curriculum which involved travel arrangements, reimbursement forms, vacation requests; scheduling in person, over the phone and web conferencing meetings.
Research Assistant
Maricopa Integrated Health System
Phoenix, AZ
01.2016 - 06.2016
- Recruited participants for umbilical cord blood donation program offered at the hospital while consistently increasing the number of participants in the program by over 25% from the corresponding month of the previous year.
- Conducted presentation for nurses and physicians from Labor & Delivery on proper cord blood collection technique and tips for obtaining the highest cord blood volume possible.
- Reviewed medical records to determine patients that were eligible candidates for the program.
- Ensured that all legal consents were signed and proper forms mailed out to the University of Colorado Cord Blood Bank and handled blood specimens with care to ensure they were kept at the proper temperature and packaged properly.
Front Office Coordinator
Dermatology office of Dr. Paul R. Love
Mesa, Arizona
04.2014 - 01.2016
- Solely responsible for management of fast-paced medical front office.
- Prioritized workload to adequately complete all assigned duties while maintaining efficient office flow.
- Screened patients through phone interviews to determine type of care needed & looked at pathology reports to appropriately set up patients with physician referrals.
- Confirmed that proper documentation was obtained for the release of medical records, arranged prescription refill authorizations, and submitted insurance claims.
Education
Bachelor of Science - Biology
Arizona State University
2013
Skills
- )Microsoft Office (Outlook, Excel, Word, PowerPoint, Publisher)
- Adobe Connect, Zoom, Teams
- Google Suite (Drive, Forms, Sheets, Slides, Sites)
- One45, Astra, Panopto, Examsoft, Smartsheets
Timeline
Pre-Clerkship Manager
University Of Arizona, College Of Medicine - PHX
10.2022 - Current
Academic Coordinator
University Of Arizona, College Of Medicine - PHX
09.2020 - 10.2022
Administrative Assistant, Curricular Affairs
University Of Arizona, College Of Medicine - PHX
08.2018 - 09.2020
Administrative Associate, Pathway Scholars Program
University of Arizona College of Medicine
06.2016 - 08.2018
Research Assistant
Maricopa Integrated Health System
01.2016 - 06.2016
Front Office Coordinator
Dermatology office of Dr. Paul R. Love
04.2014 - 01.2016
Bachelor of Science - Biology
Arizona State University
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