GABRIELLA BELL
Administrative Specialist
Houston,TX
Summary
As an adept administrative professional with over 10 years of combined healthcare and public health experience, my established history involves skillfully prioritizing tasks to facilitate smooth operations, while also utilizing my critical-thinking abilities to influence strategic decision-making. I excel in fast-paced settings and thrive on implementing my expertise to be able to significantly contribute to the goals and objectives of an organization.
Overview
11
11
years of professional experience
5
5
years of post-secondary education
Work History
Administrative Specialist
CITY OF HOUSTON – HOUSTON HEALTH DEPARTMENT – DATA SERVICES UNIT
11.2020 - Current
- Supervised daily routine/operations and assignments of the Data Entry Team with a staff of 30
- Execute administrative quality assurance projects to reduce backlog of incoming reported medical documents for data entry
- Communicate with external partners and laboratories to obtain medical information to improve quality
- Use Houston Electronic Disease Surveillance System to record patient health information
- Use Accurint/LexisNexis data base for assistance obtaining missing patient demographics
- Perform data cleaning
- Integral member of the digital case reporting process for local Houston hospitals such as Houston Methodist, Memorial Hermann and MD Anderson
- Assist with Epidemiology case investigations as needed.
Administrative Assistant
CITY OF HOUSTON - HOUSTON HEALTH DEPARTMENT - DIRECTOR’S OFFICE
06.2020 - 11.2020
- Reconciled rosters and development of GRB organizational charts in Visio for over 600 staff reporting to COVID programs
- Developed reports as needed for the Deputy Assistant Director’s weekly executive team briefing
- Assisted with various administrative roles on department-wide initiatives, such as overseeing the employee qualification requirements are met for the GRB OT Project
- Assisted the Office of Program Support with documenting materials/logistics for employee PPE for 38 Covid-19 testing locations throughout the City of Houston
- Assists with COVID staffing and reconciliations in Smartsheet.
Administrative Coordinator
CITY OF HOUSTON – MAYOR’S OFFICE OF NEW AMERICAN’S AND IMMIGRANT COMMUNITIES
01.2018 - 07.2019
- Supervised an outreach team of 15 employees
- Communicated daily with community leaders to organize community events regarding policy, personnel cost planning, travel management, and coordination of personnel resources
- Monitored employee attendance and timesheets through Time Station app
- Attended Capital Improvement Project meetings and workshops involving public and private groups and city officials as a representative of The Office of New Americans and Immigrant Communities head and acted as a liaison on matters involving other organizations
- Participated in Special Projects with other departments and organizations
- Reviewed and approved time and attendance
- Developed standard protocol for daily tasks
- Implemented effective time management skills.
Administrative Assistant
METHODIST HOSPITAL – INTERMEDIATE ARE/CARDIOVASCULAR INTENSIVE CARE UNIT
11.2014 - 11.2017
- Composed, organized, and monitored daily agenda for management
- Submitted monthly inventory orders and processed expense reports for budget preparation
- Administrative support to the physicians, advanced practitioners, medical directors and/or practice managers.
Scheduler/Billing Coordinator
ST. LUKE’S HOSPITAL – ENDOSCOPY/SURGERY DEPARTMENT
08.2013 - 10.2017
- Responsible for obtaining complete and accurate demographic and financial information from a variety of sources, including patient interviews, physician offices and in-house departments
- Perform required pre-certification, credit referral or deposit collection
- Enters data in computer and thoroughly documents any incomplete admissions/registrations in manner prescribed
- Scheduled patient surgical procedures in a timely manner, composed daily schedule to Operating Room/Anesthesiology before deadline
- Corresponded with physicians in advance to verify special equipment needed for procedures to prevent delay
- Prepares routine and non-routine correspondence, memoranda, reports, agendas, meeting minutes, spreadsheets, and presentations
- Contacts company employees at all organizational levels to gather information
- Compiles and analyzes information and reports relevant to department projects
- Verified procedure/equipment codes for accurate billing and submissions.
Education
City of Houston – Office of Talent & Organizational Development
05.2024 - 05.2024
St. Michaels Learning Academy
08.2020 - 08.2020
St. Michael’s Learning Academy
Houston, TX 09.2020 - 09.2020
High School Diploma -
Discovery High School
Sacramento, CA 09.1994 - 06.1998
Bachelor of Science - Data Analytics
Western Governor’s University
Salt Lake City, UT 09.2022 - Current
Skills
Microsoft Excel
Electronic Records Management
Electronic Lab Reporting
Electronic Case Reporting
Critical Thinking Skills
Records Management Systems
Research and Analytical Skills
Problem-Solving Skills
Data Exports
Data Cleaning
Data Visualization and Presentations
Accomplishments
- Led a team of 15 employees in coordinating and supervising an outreach project that was implemented from the City of Houston's Mayor's Office of New Americans and Immigrant Communities.
- Assumed the position of interim supervisor for over 32 staff members in the data services unit. My primary objective was to insure seamless day-to-day operations and maintain an error-free workflow within the unit.
- Designated as the data services primary liaison for collaborating with local, neighboring and regional health departments, as well as with local, regional and national healthcare facilities and laboratories.
Affiliations
- Member, Project Management Institute
- Member, International Association of Administrative Professionals (IAAP)
- Member, Health Level Seven International (HL7)
Timeline
City of Houston – Office of Talent & Organizational Development
05.2024 - 05.2024
Bachelor of Science - Data Analytics
Western Governor’s University
09.2022 - Current
Administrative Specialist
CITY OF HOUSTON – HOUSTON HEALTH DEPARTMENT – DATA SERVICES UNIT
11.2020 - Current
St. Michael’s Learning Academy
09.2020 - 09.2020
St. Michaels Learning Academy
08.2020 - 08.2020
Administrative Assistant
CITY OF HOUSTON - HOUSTON HEALTH DEPARTMENT - DIRECTOR’S OFFICE
06.2020 - 11.2020
Administrative Coordinator
CITY OF HOUSTON – MAYOR’S OFFICE OF NEW AMERICAN’S AND IMMIGRANT COMMUNITIES
01.2018 - 07.2019
Administrative Assistant
METHODIST HOSPITAL – INTERMEDIATE ARE/CARDIOVASCULAR INTENSIVE CARE UNIT
11.2014 - 11.2017
Scheduler/Billing Coordinator
ST. LUKE’S HOSPITAL – ENDOSCOPY/SURGERY DEPARTMENT
08.2013 - 10.2017
High School Diploma -
Discovery High School
09.1994 - 06.1998