Genevieve Aguilera-Ramirez
Jacksonville,FL
Summary
Meticulous and methodical document management professional with 5 year background in construction environments. Coordinates files with urgency and maintains workflows in compliance with business, customer and project management needs. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
5
5
years of professional experience
Work History
Branch Administrator
RAMS Skilled Trades
Jacksonville, FL
11.2023 - Current
- Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations
- Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
- Maintaining general office files, including job files, vendor files, and other files related to the company’s operations
- Assigning employees to their job assignments and keeping up with their work schedule based on the contractors project schedule
- Contributed to a positive work environment by fostering strong working relationships among colleagues.
- Proactively addressed potential issues or conflicts before escalation by fostering open lines of communication among team members and management.
- Increased accuracy in payroll processing by diligently verifying timesheets, calculating overtime pay, and resolving discrepancies before submission to payroll provider.
- Conducted background checks on prospective employees, mitigating potential risks associated with hiring decisions.
Document Control Manager
LaFramboise Group
Bearpack Island, Ashland
01.2022 - 04.2023
- Established and managed document distribution matrix and document control register.
- Collaborated closely with project managers to create and maintain accurate document distribution matrices, ensuring the right information reached relevant personnel in a timely manner.
- Prepared documents for projects in accordance with project manager, team, or client specifications.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Ensured timely submission of project documents by closely monitoring deadlines and prioritizing tasks accordingly.
- Supported quality assurance efforts by conducting thorough audits of existing documentation and making necessary revisions as needed.
- Managed version control effectively, ensuring that all team members accessed the most up-to-date documents for reference or editing purposes.
- Checked blueprints and drawings for accuracy and completeness.
Inventory Specialist
Bernina World Of Sewing
Raleigh, NC
09.2020 - 12.2021
- Streamlined inventory management through diligent tracking, ordering, and replenishment procedures.
- Oversaw inventory management, ordering necessary supplies while maintaining budgetary constraints.
- Provided excellent customer service by quickly responding to inquiries and resolving concerns related to inventory availability or shipment status.
- Optimized storage layouts by analyzing space usage patterns, leading to increased capacity without additional expense or construction requirements.
- Labeled, organized and located inventory items in staging areas or on shelves according to quantity, size, or type of material.
- Integrated enhancements into web design to improve user stickiness, smooth functionality, and boost load times.
- Spearheaded the redesign of company website, implementing responsive web design principles for improved user experience on mobile devices.
- Resolved discrepancies between physical counts and electronic records through thorough investigation and reconciliation efforts.
Document Control Specialist and Pipe Fitter
LaFramboise Group
DS Smith, Lebanon
08.2019 - 03.2020
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Ensured timely submission of project documents by closely monitoring deadlines and prioritizing tasks accordingly.
- Supported quality assurance efforts by conducting thorough audits of existing documentation and making necessary revisions as needed.
- Improved cross-functional collaboration by acting as primary liaison between departments for document-related needs.
- Read and interpreted blueprints, diagrams and other technical drawings to determine best installation methods.
- Fabricated pipe sections and components to specification using cutting, threading and welding equipment.
- Facilitated smooth project execution by interpreting isometric drawings for accurate installation or modification of piping systems.
- Connected piping systems to water heaters, boilers, pumps and auxillary equipment to complete installations.
Education
Esthetician License - Esthetics
Florida State College
Jacksonville, FL06.2024
Skills
- Bilingual in Spanish and English
- Experienced in customer service, technology, marketing, construction management, organization, web design, employee training
- Multi-tasked and deadline oriented, critical-thinker, attention to detail, great communicator, quick learner, and active listener
- Knowledgeable on Procore, AutoBuild Desk, Pipeline, Microsoft 360, Acumatica
Timeline
Branch Administrator
RAMS Skilled Trades
11.2023 - Current
Document Control Manager
LaFramboise Group
01.2022 - 04.2023
Inventory Specialist
Bernina World Of Sewing
09.2020 - 12.2021
Document Control Specialist and Pipe Fitter
LaFramboise Group
08.2019 - 03.2020
Esthetician License - Esthetics
Florida State College