Georgina Maldonado

Streamlined vendor invoice processing by enhancing record-keeping and workflow, ensuring timely payments.

• Maintained precise accounts payable records using accounting software systems.
• Reviewed purchase orders for compliance with policies and accuracy.
• Prepared checks promptly for vendor payments, ensuring no delays.
• Resolved vendor inquiries regarding payment statuses, improving vendor relationships and communication.
• Managed high-volume invoices with minimal supervision while upholding accuracy.
• Reconciled monthly statements to guarantee current and accurate financial records.
• Executed financial processes using Excel and accounting software, maintaining accuracy and efficiency.

• Utilized multiple software applications concurrently to streamline processes.
• Enter invoices and adjustments to invoices through adobe
• Ensured proper authorization for all purchases made by the organization.
• Assisted with preparing journal entries related to accounts payable transactions.
• Reconciled vendor statements and resolved discrepancies to maintain accurate financial records.
• Entered data into accounting system to maintain accurate financial records.
• Verified accuracy of coding on invoices prior to processing payments.
• Reconciled monthly statements and transactions to keep records accurate and current.
• Analyzed purchase orders, contracts, invoices, check requests and other documents related to the accounts payable cycle.
• Researched and responded to inquiries from vendors regarding invoice status or payment issues.
• Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
• Maximized savings by ensuring timely vendor payments to take advantage of discount opportunities.
• Conducted research to identify and resolve conflicts effectively.
• Supported internal and external audits.
• Addressed month-end closing functions for detailed reporting.
• Reconciled or entered report discrepancies found in financial records.

• Managed accounts payable and receivable alongside journal entries to maintain financial integrity.
• Reconciled bank statements to ensure accuracy of financial records.
• Prepared certified payroll reports for compliance audits.
• Managed payroll functions to ensure accurate employee compensation.
• Enter invoices, prepare payments
• Setup vendors in Foundation and Sage
• Worked in Excel, Word, goggle docs, adobe and Outlook

• Supported budget preparation through accurate data entry into financial tracking system, facilitating informed financial decisions.
• Prepared presentations using Microsoft Office applications such as Word, Excel, and PowerPoint.
• Monitored office equipment maintenance contracts ensuring all equipment is serviced regularly according to manufacturer's guidelines.
• Ensured compliance with applicable laws regarding employment practices.
• Provided assistance with the planning of events such as staff meetings or conferences.
• Developed strong relationships with clients through excellent customer service skills.
• Answered incoming calls in a professional manner, directed callers to appropriate personnel or department, or took messages as needed.
• Composed correspondence such as letters, emails, memos, reports and other documents.
• Organized and maintained filing systems, including electronic databases and records.
• Managed travel arrangements for employees including flight bookings, hotel reservations and car rental services.
• Coordinated meetings, conferences and travel arrangements for staff members.
• Maintained supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Processed invoices on a timely basis according to established procedures.
• Coordinated and managed daily administrative operations of the office.
• Prepared special reports by collecting, analyzing and summarizing information from various sources.
• Scheduled appointments for senior management team members using Outlook calendar system.
• Processed financial documents, contracts, expense reports and invoices.
• Interacted professionally with customers and inside personnel, answering questions and responding to phone and email inquiries.
• Administered service agreements and processed purchase orders, ensuring alignment with budget constraints and timely execution.
• Explained company personnel policies, benefits and procedures to employees or job applicants.
• Collaborated with administrative support to oversee calendars and prioritize meetings and appointments.
• Coordinated organization's financial and budget activities, optimizing resource allocation to enhance operational effectiveness.
• Coordinated onsite training events with outside vendors and online webinars.
• Checked figures and postings for correct entry and proper codes.
• Implemented quality control measures to uphold company standards.
• Created and managed budgets for travel, training, and team-building activities.
• Analyzed business performance data and forecasted business results for upper management.
• Produced thorough, accurate and timely reports of project activities.

• Oversaw inventory and supplies, ensuring timely material availability for operations.
• Provided excellent service and attention to customers when face-to-face or through phone conversations.
• Contributed innovative ideas and solutions to enhance team performance and outcomes.
• Conducted testing of software and systems to ensure quality and reliability.
• Conducted comprehensive research and data analysis, supporting strategic planning and enhancing decision-making processes.
• Conducted routine maintenance and repairs on mechanical systems and industrial equipment.
• Worked successfully with a diverse group of coworkers to accomplish goals and address issues related to our products and services.
• Exceeded customer satisfaction by finding creative solutions to problems.
• Utilized various software and tools, streamlining processes for improved operational performance.
• Completed day-to-day duties accurately and efficiently.
• Approached customers and engaged in conversation through use of effective interpersonal and people skills.
• Utilized advanced technical skills and expertise to troubleshoot complex problems and implement solutions.
• Audited existing files to ensure accuracy of information on a regular basis.
• Provided support during document imaging projects by preparing paper records for scanning.
• Created new files to ensure proper documentation and adherence to procedures.
• Handled confidential material with discretion in accordance with company regulations.
• Monitored file inventory to maintain adequate supplies for efficient operations.
• Processed incoming mail by sorting, batching, and distributing documents for efficient filing.
• Collaborated with other departments to ensure accurate record-keeping practices are followed.
• Managed and organized physical and digital filing systems for easy access and retrieval.

• Informed customers about promotional offers or discounts that may be available based on their purchase history.
• Increased customer retention by proactively offering tailored discount options based on individual purchase history.
• Assisted customers with product selection and answered questions regarding features, benefits, and pricing of products or services.
• Utilized multiple computer systems to access customer accounts, process payments, update account status.
• Provided translation assistance for customers with limited English proficiency.
• Translated customer and internal documents to facilitate actions and resolutions.
• Identified and implemented alternative solutions for customer issues.

• Analyzed AR aging to ensure timely compliance with established payment terms.
• Reconciled the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Processed and posted customer payments by recording cash, checks, and credit card transactions.
• Created and distributed Accounts Receivable reports, including delinquency and aging summary, to support decision-making.
• Monitored customer account details for non-payments, delayed payments, and other irregularities.
• Reviewed documents for accuracy prior to processing payments into the system.
• Communicated effectively with internal departments regarding billing issues or discrepancies.
• Reconciled bank statements on a monthly basis to ensure accuracy of account balances.
• Assisted with the preparation of budgets, forecasts and financial statements.
• Analyzed financial information detailing assets, liabilities, capital, for preparation of financial statements.
• Maintained confidential records relating to personnel matters.
• Assisted in special projects directed by management to enhance operational efficiency.

• Packaged items using protective materials, ensuring safe delivery to customers.
• Assembled orders according to customer requests.
• Organized and labeled packages to enhance efficiency in shipping processes.
• Collaborated with cross-functional teams to align efforts and achieve project goals.
• Monitored and adjusted stock levels to align with company standards.

• Managed tenant relations, ensuring prompt communication and issue resolution.
• Oversaw property maintenance, coordinating repairs and inspections efficiently.
• Conducted regular property evaluations to maintain high standards of quality.
• Prepared and enforced leases, completed paperwork for new tenants, maintained timely communication with residents, collected deposits and rents, and delegated maintenance work orders to ensure tenant satisfaction and property upkeep.

• Oversaw daily administrative operations of the office, ensuring efficient workflow and effective resource management.
• Managed travel arrangements for employees including flight bookings, hotel reservations and car rental services.
• Organized meetings, conferences, and travel arrangements.
• Negotiated leases, rental agreements, and other contractual documents related to property management activities.
• Assessed rental applications, conducted background checks, and approved or denied prospective tenants based on established criteria.
• Executed cost-cutting measures that reduced overhead costs while maintaining quality standards.
• Created marketing plans that increased visibility of vacant units through online listings and print media ads.
• Maintained supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Monitored office equipment maintenance contracts ensuring all equipment is serviced regularly according to manufacturer's guidelines.
• Composed correspondence such as letters, emails, memos, reports and other documents.
• Assisted with preparing journal entries related to accounts payable transactions.
• Reconciled vendor statements, investigated and resolved discrepancies.
• Assemble, review and verify invoices.
• Reconciled monthly statements and transactions to keep records accurate and current.
• Analyzed customer account information to identify discrepancies or trends in payment history.
• Prepared monthly statements for customers and sent out reminder notices when necessary.
• Provided support on audits of accounts receivable by gathering requested information from internal systems.
• Executed cost-cutting measures that reduced overhead costs while maintaining quality standards.
• Provided assistance with the planning of events such as staff meetings or conferences.
• Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
• Assisted in month-end closing activities such as preparing journal entries, reconciling accounts, and creating financial reports.
• Ensured proper authorization for all purchases made by the organization.
• Researched and responded to inquiries from vendors regarding invoice status or payment issues.
• Coordinated with vendors for the procurement of services such as repairs, renovations, landscaping.
• Evaluated current staff members' performance levels in order to determine training needs or staffing changes if required.
• Processed evictions when necessary in accordance with state laws and procedures.
• Managed high volumes of invoice processing to maintain cash flow.
• Managed high volumes of invoice processing to maintain cash flow.