Giavaughna Forbes
Washington,DC
Summary
Dedicated program support specialist with over 10 years of experience in facilitating operations for senior leadership in the federal market. Skilled in conducting data analysis and managing classified information to support strategic decision-making. Demonstrable skills with executing initiatives across departments and optimizing workflows to ensure mission-critical continuity and seamless project delivery at the highest levels of government. Highly proficient in translating complex data into comprehensive reports and briefings that aid in senior-level strategic planning. Proven track record for managing sensitive initiatives, fostering interagency collaboration, navigating complex travel logistics, and implementing process improvements to enhance organizational efficiency in high-security, fast-paced environments.
Overview
11
11
years of professional experience
Work History
EXECUTIVE ASSISTANT
BCS Allegient Defense - AFOSR/AFRL Chief Scientists Office
Arlington, VA
06.2024 - 02.2026
- Provide high-level administrative support to the Chief Scientist Office, managing daily operations and senior leadership engagements for the Air Force Office of Scientific Research.
- Maintain complex executive calendars and coordinate domestic/international travel, logistics, and lodging, ensuring mission-critical timelines are met.
- Prepare analytical reports, briefings, and high-impact PowerPoint presentations for internal and external stakeholders, including DoD officials and senior researchers.
- Oversee expense reports, procurement requests, and budget tracking using enterprise financial systems, ensuring 100% fiscal accuracy.
- Coordinate classified meetings and handle sensitive records in accordance with TS/SCI security protocols and information management policies.
- Serve as the central point of contact for cross-functional initiatives, ensuring communication continuity and timely project execution across divisions.
ADMINISTRATIVE SUPPORT SPECIALIST
Kenny Business Solutions - National Guard Bureau
Arlington, VA
09.2023 - 05.2024
- Supported ARNG/ANG staff by managing evaluation tracking systems, readiness reports, and personnel awards submissions.
- Utilized the Defense Travel System (DTS) to coordinate and reconcile official travel, ensuring accurate authorizations and vouchers in compliance with the Joint Travel Regulations (JTR).
- Prepared monthly reports on military and civilian performance evaluations to support leadership decision-making.
- Developed standardized administrative procedures, enhancing consistency and reducing processing time by 25%.
- Planned and executed promotion and retirement ceremonies, coordinating logistics, materials, and personnel support for high-ranking members.
PHYSICAL SECURITY SPECIALIST
U.S. House of Representatives - House Parking Security
Washington, DC
05.2023 - 08.2023
- Maintained rigorous access control for House facilities, verifying credentials and screening personnel to ensure secure entry for staff and visitors.
- Conducted patrols and surveillance operations across restricted areas utilizing CCTV systems and incident logging tools.
- Responded to security alerts and emergency situations, collaborating with law enforcement to de-escalate threats and ensure facility safety.
- Compiled daily logs and incident reports to support operational transparency and accountability.
PROGRAM STAFF ASSISTANT
Internal Revenue Service (IRS)
Washington, DC
01.2022 - 07.2022
- Provided clerical and program support to senior management, managing documentation and databases across multiple departments.
- Supported incident management operations by gathering data, preparing reports, and coordinating responses to high-priority issues.
- Drafted and edited official correspondence and procedural updates with strict attention to federal policy and internal IRS regulations.
- Collaborated with IT and administrative teams to support process audits, file reviews, and system testing efforts.
OFFICE ASSISTANT
U.S. Marine Corps Community Services
Washington, DC
12.2014 - 01.2022
- Served as the primary administrative point of contact, managing front-office operations, communications, and recordkeeping for USMC services.
- Processed official correspondence and organized departmental documentation to ensure audit readiness.
- Provided customer service to service members and families, addressing inquiries and facilitating access to program information.
- Trained incoming administrative staff on standardized clerical procedures to maintain continuity of operations.
Education
High School Diploma - undefined
Crossland Senior High School
Temple Hills, MDCompTIA Certification - IT Fundamentals (ITF+)
Academy of Hope
Washington, D.C.Skills
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Defense Travel System (DTS)
- Enterprise Financial Systems
- Executive Calendar Management
- Records Management
- Meeting Coordination
- Procurement
- Security Protocol Adherence
- Classified Document Handling
- Federal Information Management Policies
- Interagency Liaison
- Analytical Reporting
- Personnel Awards Management
- Conflict Management
Clearance
Top Secret/Sensitive Compartmented Information (TS/SCI)
Timeline
EXECUTIVE ASSISTANT
BCS Allegient Defense - AFOSR/AFRL Chief Scientists Office
06.2024 - 02.2026
ADMINISTRATIVE SUPPORT SPECIALIST
Kenny Business Solutions - National Guard Bureau
09.2023 - 05.2024
PHYSICAL SECURITY SPECIALIST
U.S. House of Representatives - House Parking Security
05.2023 - 08.2023
PROGRAM STAFF ASSISTANT
Internal Revenue Service (IRS)
01.2022 - 07.2022
OFFICE ASSISTANT
U.S. Marine Corps Community Services
12.2014 - 01.2022
High School Diploma - undefined
Crossland Senior High School
CompTIA Certification - IT Fundamentals (ITF+)
Academy of Hope