Gina Ellis
Accounting Professional
Houston,TX
Summary
Detail-oriented Bookkeeper well versed in payroll, accounts payable and accounts receivable functions. Excelled in corporate bookkeeping services delivery and learned new technologies to improve efficiency. Impressive accounting and communications skills leading to desirable outcomes.
Organized Bookkeeper proficient in QuickBooks and Adobe software. Executed bookkeeping tasks for large corporations and excelled at quickly learning new accounting methods and procedures. Excellent accounting skills and attention to detail leading to decreased loss of revenue.
Detail-oriented Bookkeeper with financial reporting and regulatory compliance expertise. Managed bookkeeping services for 10 private clients and consistently adhered to complex standards. Exceptional bookkeeping, reporting and communications skills enabled impressive results.
Overview
28
28
years of professional experience
1
1
Certification
Work History
Full Charge Bookkeeper
Self Employed
Houston, TX
01.2025 - Current
- Matched purchase orders with invoices and recorded necessary information.
- Entered financial information and payments to guarantee accurate and on-time payments for employees and vendors.
- Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
- Completed payroll for employees and maintained detailed records of procedures.
- Reviewed and filed financial documents, coded accounting entries for data processing, and posted daily receipts and payments in accordance with all corporate protocols.
- Maintained and processed invoices, deposits, and money logs.
- Posted daily receipts and payments in accordance with corporate protocols.
- Completed tax forms in compliance with legal regulations.
- Gathered, evaluated and summarized account data in detailed financial reports.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Implemented new accounting processes to decrease spending and work flow downtime.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Handled multiple clients in varied industries including but not limited to, manufacturing, legal, medical.
Senior Payroll Specialist/Quality Assurance Analyst
Horne LLP
Remote
10.2021 - 12.2024
- Multi-state payroll, required tax filings
- Employee onboarding/offboarding via UKG Pro
- Analysis of reports for accuracy and validity of information
- Issuing payroll multiple pay frequencies
- Updated on the most current tax filings by state
- Government contracts - Verification of sensitive information provided
- Brief team on revised policies and procedures and program updates
- Implement and enforce procedures and program updates
- Maintain process manuals
- Support for SaaS in multiple roles
- Conduct training
- Ensure quality standards are upheld
- Identify and communicate program barriers and team member performance to senior leadership
- Understands program requirements and other key objectives
- Understands program processes from start to finish and communicates those processes clearly to applicants
- Created, completed JIRA support tickets
- Government projects include – LA County Rent Relief, California Rent Relief, Alabama Rent Relief, and Texas Rent Relief
Contract Management/Accountant
Archsys Incorporated
Missouri City, Tx
09.2019 - 08.2020
- Weekly Payroll via QuickBooks Online for all W-2, Contract Employees and Partners
- W-2/1099 Preparation
- 1120 Annual Taxes
- 940/941 Semi-Weekly/Quarterly Taxes
- Multi-State Payroll as well as taxes completed monthly and quarterly
- Accounts Payable
- Vendor reconciliations
- Project and program prep work
- Enhance and manage online contracting tools and content
- Continual improvement of the contract and its service
- Shipping non-inventory products through our shipping partners, FEDEX, DHL, UPS, etc
AP Accountant/Specialist (Contract)
Accounting Principles
Austin, Tx
03.2019 - 05.2019
- Review and enter all invoices in QuickBooks Enterprise 18
- Weekly pay cycle for all vendors – Checks via QuickBooks, ACH via CEO Wells Fargo
- Daily deposits via Panini via CEO Wells Fargo
- Creating spreadsheets weekly vendor payments & analysis
- Maintaining all vendor files as well as contractors
- Company credit card reconciliations
- Verifying and distributing all expenses through Expensify
- Vendor and customer reconciliations
- Entering data into Salesforce
- All credit card payments for invoices via Authorize.net
AR Accountant/Accounting Manager (Contract)
Literacy Coalition of Texas
Austin, Tx
04.2019 - 04.2019
- Review, enter and prepare all invoices for non-profit government contracts
- Weekly pay cycle for all vendors – Checks via QuickBooks Online, ACH via CEO Wells Fargo
- Daily deposits via Panini via CEO Wells Fargo
- Creating spreadsheets for weekly vendor payments & analysis
- Calculating direct/indirect cost allocation for monthly invoices
- Process payment requests and expenditure reports for government contracts – non-profit
- Create supplemental grant information worksheet
- Calculate health costs allocation
- Journal entries monthly for direct service costs
Office/Accounting Manager
Culbertson Resources, Inc.
Houston, Tx
11.2017 - 11.2018
- Daily responsibilities include daily reconciliations, bank deposits, receive payments in QuickBooks Online
- Payroll for weekly employees, semi-monthly and contractors all in-house
- Financial statements
- Filing of all 940, 941, UI, Corporate Taxes
- Company credit card reconciliations
- Maintaining chart of accounts
- Maintaining office, making sure office is stocked with all necessary supplies
- All accounts payable, accounts receivable
- Fixed assets
- P/L and B/S monthly and comparison from prior periods
- Billing and invoicing
- Commission for recruiters, direct hire as well as contractors
- Monthly Company dashboard to show gross profit margin – Direct Hire vs Staffing
Benefits Specialist/Analyst
ABM Industries
Houston, Tx
10.2009 - 11.2017
- Daily responsibilities include reconciling Health benefits for multiple carriers for over 35k employees
- Communicating with employees regarding any discrepancies regarding health care deductions
- Healthcare providers included United Healthcare, Delta, VSP, Kaiser, Metlife and others as needed
- Maintained employee files, assuring all deductions are correct and accurate
- Researching and analyzing YTD and current month deductions
- Maintains a wide variety of benefit information (e.g
- Provider contracts, claim files, employee records, etc.) for the purpose of providing an up-to-date reference and audit trail
- Reconciles enrollment forms and billings to employee records (e.g
- COBRA, disability, retirement, health, FMLA, etc.) for the purpose of ensuring accurate eligibility and payment information and complying contract provisions
- Resolves conflicts with benefit providers for the purpose of verifying eligibility, conveying information and processing claims
- COBRA maintenance via Ceridian/United Healthcare
- All applications and reconciliations completed with JDEdwards Enterprise One, 8.12
Senior GL Accountant
Mahindra USA, Inc.
Houston, Tx
08.1997 - 10.2009
- Daily Responsibilities include General Ledger Maintenance, Chart of Accounts Reconciliation, Journal Entries, Analysis of Accounts Payable, Accounts Receivable and Inventory
- Monthly and Year End Close procedures
- Month End Expense Accruals as well as any reversing entries that need to be made on a monthly basis
- Communicating with Vendors and Customers regarding any invoice issues
- Monthly, Quarterly and Annual Trade reports issued by the US Department of Commerce
- Monthly inventory report sent to the Corporate office showing gross sales and all expenses incurred during the month
- Communicating and any postings needed for Accounts Payable and Accounts Receivable
- Worked closely with Marketing regarding Customer and Dealer Incentives and posting the correct incentives
- Monthly Sales Break-up regarding Sales for the current month
- Worked closely with management to ensure a timely close
- All workings prepared using SAP 4.7
- FI, CO and MM Module
- Ran Queries in SAP for inventory purposes
- All journal entries and account reconciliations completed through SAP
- All journal entries and accruals had work ups performed using MS Excel
- Worked with Pivot Tables and used V-Look up extensively
Education
Bachelor’s Science Degree - Accounting
University of Texas
Skills
- UKG Pro
- MS Word
- MS Excel
- MS Access
- Office 365 Online
- Neighborly
- JIRA
- SmartSheets
- OneLogin
- VIP Access
- Workday
- Kronos
- OECS
- Arcgis
- OneDrive
- LastPass
- Asana
- NetSuite
- FileMaker Pro
- SalesForce
- ISymphony
- Big Biller
- Great Plains
- ADP
- Expensify
- SAP
- Wells Fargo CEO
- JD Edwards Enterprise One 812
- Peachtree
- Peoplesoft
- Oracle 111
- QuickBooks Pro 2017/2024
- QuickBooks Online
- Authorizenet
- Experienced with QuickBooks Enterprise Versions 14 to 24
- GAAP
- Customer satisfaction
- Benefits administration
- Bi-weekly payroll management
- Payroll accounting
- Multi-state payroll
- Reporting
- Bi-weekly payroll processing
Certification
- TurboTax Expert
- QuickBooks Pro Advisor
- Certified Public Bookkeeper
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse
Timeline
Full Charge Bookkeeper
Self Employed
01.2025 - Current
Senior Payroll Specialist/Quality Assurance Analyst
Horne LLP
10.2021 - 12.2024
Contract Management/Accountant
Archsys Incorporated
09.2019 - 08.2020
AR Accountant/Accounting Manager (Contract)
Literacy Coalition of Texas
04.2019 - 04.2019
AP Accountant/Specialist (Contract)
Accounting Principles
03.2019 - 05.2019
Office/Accounting Manager
Culbertson Resources, Inc.
11.2017 - 11.2018
Benefits Specialist/Analyst
ABM Industries
10.2009 - 11.2017
Senior GL Accountant
Mahindra USA, Inc.
08.1997 - 10.2009
Bachelor’s Science Degree - Accounting
University of Texas
Similar Profiles
Lance KniselyLance Knisely
Auto Mechanic/Tow Truck Driver at Self EmployedAuto Mechanic/Tow Truck Driver at Self Employed
Prachi PatelPrachi Patel
Freelance Architect at SELF EMPLOYEDFreelance Architect at SELF EMPLOYED
Ninette HodgeNinette Hodge
Nanny/Babysitter at Self EmployedNanny/Babysitter at Self Employed
Zain SaeedZain Saeed
Entrepreneur at Self EmployedEntrepreneur at Self Employed
Harold SmithHarold Smith
Chemical Plant Operator at Pemex Deer Park Support CenterChemical Plant Operator at Pemex Deer Park Support Center