Gina Gigante
Carol Stream,IL
Summary
Detail-oriented administrative professional with a strong background in managing operations, streamlining processes, and supporting team success. Recognized for adaptability and results-driven performance in fast-paced environments. Dedicated to contributing my expertise to strengthen team performance and overall operations.
Overview
13
13
years of professional experience
Work History
Administrative Manager
Paul Reilly Company
Glendale Heights, Illinois
02.2017 - Current
- Oversee daily office operations, ensuring efficient workflows and organization across departments
- Manage accounts receivable, including collections on past-due invoices, payment processing, and tracking service and equipment receivables
- Oversee accounts payable functions, including invoice processing, vendor statements, and online payments
- Apply and deposit checks, track ACH transactions, and maintain accurate financial records
- Prepare and update monthly sales and service reports
- Coordinate internal meetings, manage schedules, and organize company events and team initiatives
- Maintain and organize company records, contracts, and key documentation for accessibility and compliance
- Serve as a central point of communication between departments, customers, and vendors to support daily operations
- Streamline administrative and financial processes to improve efficiency and reduce errors
- Support onboarding and employee administrative functions, including documentation and system setup
- Maintain employee records and assist with benefits administration and general HR processes as needed
- Handle sensitive business and financial information with a high level of confidentiality
- Support leadership with reporting, operational needs, and special projects
Administrative Assistant
Universal Cable Construction
West Chicago, Illinois
01.2013 - 01.2017
- Managed invoicing and billing processes, ensuring accuracy and timely submission
- Processed accounts payable and accounts receivable transactions, including payment tracking and follow-ups on outstanding balances
- Reconciled invoices and resolved billing discrepancies with customers and vendors
- Maintained organized financial and administrative records for easy retrieval and audit support
- Supported month-end close by preparing reports and assisting with account reconciliation
- Entered and verified high-volume data with a strong focus on accuracy and detail
- Coordinated and maintained documentation including purchase orders, contracts, and supporting records
- Communicated with internal teams, customers, and vendors to ensure smooth financial operations
- Streamlined administrative and billing workflows to improve efficiency and reduce errors
- Handled sensitive financial information with a high level of confidentiality
- Supported daily office operations, ensuring tasks were completed efficiently in a fast-paced environment
Education
Bachelor of Science - Business Administration (BSBA)
University of Phoenix
Phoenix, AZ01-2024
High School Diploma -
Waubonsie Valley High School
Aurora, IL06-2003
Skills
- SAP
- QuickBooks
- Microsoft Excel
- Microsoft Word
- Employee Relations
- Compliance
- Benefits Administration
- Payroll Processing
- Team Development
- Training
Timeline
Administrative Manager
Paul Reilly Company
02.2017 - Current
Administrative Assistant
Universal Cable Construction
01.2013 - 01.2017
Bachelor of Science - Business Administration (BSBA)
University of Phoenix
High School Diploma -
Waubonsie Valley High School