Gina Gigante
Carol Stream,IL
Summary
Detail-oriented administrative professional with a strong background in managing operations, streamlining processes, and supporting team success. Recognized for adaptability and results-driven performance in fast-paced environments. Dedicated to contributing my expertise to strengthen team performance and overall operations.
Overview
13
13
years of professional experience
Work History
Administrative Manager
Paul Reilly Company
2017.02 - Current
- Oversee daily office operations, ensuring efficient workflows and organization across departments
- Manage accounts receivable, including collections on past-due invoices, payment processing, and tracking service and equipment receivables
- Oversee accounts payable functions, including invoice processing, vendor statements, and online payments
- Apply and deposit checks, track ACH transactions, and maintain accurate financial records
- Prepare and update monthly sales and service reports
- Coordinate internal meetings, manage schedules, and organize company events and team initiatives
- Maintain and organize company records, contracts, and key documentation for accessibility and compliance
- Serve as a central point of communication between departments, customers, and vendors to support daily operations
- Streamline administrative and financial processes to improve efficiency and reduce errors
- Support onboarding and employee administrative functions, including documentation and system setup
- Maintain employee records and assist with benefits administration and general HR processes as needed
- Handle sensitive business and financial information with a high level of confidentiality
- Support leadership with reporting, operational needs, and special projects
Administrative Assistant
Universal Cable Construction
2013.01 - 2017.01
- Managed invoicing and billing processes, ensuring accuracy and timely submission
- Processed accounts payable and accounts receivable transactions, including payment tracking and follow-ups on outstanding balances
- Reconciled invoices and resolved billing discrepancies with customers and vendors
- Maintained organized financial and administrative records for easy retrieval and audit support
- Supported month-end close by preparing reports and assisting with account reconciliation
- Entered and verified high-volume data with a strong focus on accuracy and detail
- Coordinated and maintained documentation including purchase orders, contracts, and supporting records
- Communicated with internal teams, customers, and vendors to ensure smooth financial operations
- Streamlined administrative and billing workflows to improve efficiency and reduce errors
- Handled sensitive financial information with a high level of confidentiality
- Supported daily office operations, ensuring tasks were completed efficiently in a fast-paced environment
Education
Bachelor of Science - Business Administration (BSBA)
University of Phoenix
Phoenix, AZ2024-01
High School Diploma -
Waubonsie Valley High School
Aurora, IL2003-06
Skills
- SAP
- QuickBooks
- Microsoft Excel
- Microsoft Word
- Employee Relations
- Compliance
- Benefits Administration
- Payroll Processing
- Team Development
- Training
Timeline
Administrative Manager
Paul Reilly Company
2017.02 - Current
Administrative Assistant
Universal Cable Construction
2013.01 - 2017.01
Bachelor of Science - Business Administration (BSBA)
University of Phoenix
High School Diploma -
Waubonsie Valley High School