Gina Lotich
Facilities Coordinator / Contracts Administrator
Clarksville,IN
Summary
Skilled in budget planning, contract negotiation, and workflow management. Proven track record in optimizing processes and enhancing vendor relationships to drive operational excellence. Recognized for strong problem-solving abilities and exceptional customer service. Experienced in vendor management and contract negotiation, ensuring cost-effective solutions while fostering collaborative relationships.
Professional in financial record management with strong background in accounting processes and systems. Adept at managing accounts payable/receivable, reconciling statements, and maintaining accurate financial records. Known for excellent teamwork and adaptability, ensuring seamless collaboration and efficient results. Strong analytical skills, attention to detail, and reliable and timely financial reporting.
Overview
30
30
years of professional experience
Work History
Facilities Coordinator
LifeSpring Health Systems
460 Spring Sr., Jeffersonville, IN 47130
10.2009 - 02.2026
- Coordinated facility maintenance schedules and vendor management to ensure optimal operational efficiency.
- Developed and implemented safety protocols, enhancing workplace compliance and employee well-being.
- Managed inventory systems for supplies and equipment, optimizing resource allocation across departments.
- Led cross-functional teams to streamline facility processes, improving overall service delivery and response times.
- Served as point of contact for internal and external customers seeking support and information.
- Collaborated with contractors, vendors and stakeholders to support on-time projects completion.
- Managed budget for facilities operations, ensuring cost-effective allocation of resources and minimizing expenses.
- Maintained accurate records of equipment warranties, service agreements, and necessary documentation to ensure prompt resolution of issues when needed.
- Updated tracking system monitoring facilities-related materials, supplies and equipment.
- Coordinated with vendors for timely maintenance services, ensuring operational efficiency.
- Developed and maintained comprehensive facility management database, improving record-keeping accuracy.
- Assisted in budget preparation for facility expenses, aligning with financial objectives.
- Negotiated contracts with service providers to secure cost-effective solutions for facility.
- Streamlined inventory management for maintenance supplies, reducing unnecessary expenditures.
- Established and maintained relationships with external vendors for prompt restocking of needed items and supplies.
- Prepared reports and schedules with accuracy.
- Developed and oversaw budgets for facilities and worked within cost restraints.
- Reviewed and oversaw construction and renovation projects.
- Negotiated contracts with vendors to obtain favorable and cost-effective terms and conditions.
- Ordered, maintained and distributed supplies and inventory.
- Created and implemented operational policies, processes and procedures to keep facilities running smoothly.
- Oversaw annual budget to handle supply, labor and maintenance needs.
- Oversaw and tracked necessary information for audits related to Medicare, Medicaid, HUD, and state safety inspections (health departments, Homeland Security, and fire marshalls).
- Submitted proposals and secured federal and state grants for non-profit organization.
Accounting Clerk
Centra Credit Union
710 Pillsbury Ln., New Albany, IN 47150
03.1997 - 04.2008
- Processed daily financial transactions, ensuring accuracy and compliance with internal policies.
- Maintained meticulous records of accounts payable and receivable using accounting software.
- Assisted in month-end closing procedures, contributing to timely financial reporting.
- Collaborated with team members to streamline invoice processing workflows, enhancing efficiency.
- Reviewed financial documents for discrepancies, providing solutions to improve data integrity.
- Maintained organized filing systems for accounting records, ensuring easy access to crucial financial information when needed.
- Input high volume of monthly invoices with consistent accuracy.
- Managed accounts payable and receivables and payroll.
- Provided exceptional customer service when addressing client inquiries related to invoices, payments, or account balances.
- Collaborated with other accounting clerks to maintain a cohesive and supportive work environment, fostering knowledge sharing and continuous improvement efforts.
- Supported audit preparations through meticulous documentation review and prompt response to auditor inquiries.
- Enhanced financial reporting accuracy by conducting thorough account reconciliations and resolving discrepancies promptly.
- Identified and resolved internal accounting variances, promoting data accuracy.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Handled day-to-day accounting processes to drive financial accuracy.
- Matched purchase orders with invoices and recorded necessary information.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
- Streamlined daily reporting information entry for efficient record keeping purposes.
- Managed complex problem-solving for upper management in order to complete projects on-time and within budget.
- Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
Education
High School Diploma -
Jeffersonville High School
Jeffersonville, INSkills
- Procurement processes
- Deadline management
- Document review
- Budget planning
- Legal compliance
- Verbal and written communication
- Contract terms negotiation
- Contract reviews and edits
- Relationships and rapport
- Contract performance monitoring
- Interpersonal and written communication
- Workflow management
- Telephone etiquette
- Confidential records
- Professional relationship building
- Dispute resolution
- Status reporting
- Cost estimation
- Change orders
- Proposal preparation
- Contract analysis
- Teamwork and collaboration
- Customer service
- Time management
- Attention to detail
- Multitasking and organization
- Problem-solving abilities
- Relationship building
- Documentation and recordkeeping
- Task prioritization
- Conflict resolution
- Risk assessment
- Professionalism
- Regulatory compliance
- Purchasing
- Research and due diligence
- Audit support
- Accounts payable and receivable
- Microsoft Excel
- Purchase order management
- Payroll
Timeline
Facilities Coordinator
LifeSpring Health Systems
10.2009 - 02.2026
Accounting Clerk
Centra Credit Union
03.1997 - 04.2008
High School Diploma -
Jeffersonville High School