Gina Maldonado
Hamilton,NJ
Summary
Professional with over a decade in Biopharmaceutical with a proven track record in managing diverse projects and delivering high-impact results. Known for exceptional problem-solving skills and ability to work seamlessly with cross-functional teams. Reliable and adaptable, consistently aligning with evolving business needs while maintaining strong focus on achieving results. Excellent communication skills gained through extensive interaction with the public and diverse experience throughout various capacities. Proven ability to think outside the box and work in a fast-paced, dynamic environment with a passion for continuous improvement and organizational development.
Overview
25
25
years of professional experience
Work History
Senior Associate, Procurement Operations
Amicus Therapeutics
Princeton, NJ
08.2024 - Current
- Process contract requests through ACT system & submit all purchase requisitions through COUPA system for multiple departments. Ensuring internal approvals are obtained appropriately following compliance and legal requirements.
- Liaise with Procurement to help maintain preferred vendor lists for program-related work and ensure appropriate vendors are involved in the bid process
- Conduct training sessions on contract/purchase order process for departments and new hires
- Work closely with Procurement team to ensure purchase orders are obtained appropriately
- Work with SMEs, Finance and AP to determine contractual commitments/amounts remaining on purchase orders to help plan for the next budget cycle
- Update trackers of contracts, purchase orders, etc. to keep statuses visible and organized
- Work closely with SMEs on any expected renewals and/or any PO changes
- Manage travel; collaborate with Procurement on negotiating contracts with travel suppliers, including airlines, hotels, car rentals and travel agency; serve as primary point of contact for travel internally and externally with agency. Obtain feedback from Amicus employees on travel experiences; review reports on travel statistics and activities to help improve travel program
Senior Associate, Development Support & Operations
Amicus Therapeutics
Princeton, NJ
11.2021 - 08.2024
- Processed contract requests, prepared, submitted & tracked new contracts and CDA’s for vendors/consultants/HCP’s as directed by multiple departments within the organization.
- Maintained all trackers associated with contracts and purchase orders.
- Partnered with Quality, Compliance, Legal, and Finance to provide solutions on improving contracting systems & processes through innovative thinking.
- Supported maintenance of spend levels in line with board-approved budget, worked closely with Finance Business partner to track spend.
- Liaised with Procurement to help maintain preferred vendor lists for Program-related work and ensure appropriate vendors are involved in the bid process
- Assisted the Regulatory Submissions team with filing and archiving submission documents through the Veeva Vault RIM system.
- Helped coordinate flow of key recommendations through the core team, various matrix teams, and appropriate governance committees in the right order to ensure vertical and horizontal integration across functional areas and senior management.
Executive Assistant to Chief Portfolio Officer and Head of Gene Therapy, Program Management
Amicus Therapeutics
Cranbury, NJ
06.2018 - 11.2021
- Managed and maintained active calendar for the Chief Portfolio Office and Head of Gene Therapy as well as the Vice President of Program Management; schedule meetings & move meetings by prioritizing requests.
- Prepared, updated and tracked new contracts and CDA’s as directed with consultants as well as HCP’s.
- Arranged all domestic and international travel for CPO & VP including air fare, hotels, car service, etc.
- Compiled agendas; arranged itineraries and documents for meetings off-site and for travel related meetings
- Planned meetings as well as coordinate large scale off-site meetings to include scheduling, agendas, materials, room, food, IT equipment, etc.
- Served as liaison with UPENN and NCH; coordinated external relations and meetings with key Amicus members.
- Prepared Check requests and PO’s upon request; followed up on payments, vendor documentation, etc.
- Created and processed expense reports through Concur.
Executive Assistant, Regulatory Affairs & Medical Affairs
Amicus Therapeutics
Cranbury, NJ
11.2015 - 06.2018
- Managed and maintained calendar for the Vice Presidents of Regulatory Affairs & Vice President of Global Medical Affairs through Outlook; scheduled meetings & moved meetings by prioritizing requests.
- Assisted with the preparation, updating and tracking of new contracts and CDA’s as directed.
- Arranged all domestic and international travel for both Vice Presidents and outside consultants including air fare, hotels, car service, etc.
- Planned meetings as well as coordinated large scale off-site meetings to include scheduling, agendas, materials, room, food, IT equipment, etc.
- Assisted with organization and filing of all Regulatory MAA submission documents as advised.
- Assisted team with On Boarding/Training activities as directed.
- Created/revised department forms, performed quality checks, assisted with presentation materials
- Created expense reports through Concur, collect receipts, scan / enter into reports, submit for approval
School Secretary
Steinert High School
Hamilton, NJ
09.2011 - 11.2015
- Composed, proofed and typed routine letters, memorandums, reports, spreadsheets and presentations for Administration.
- Appropriately maintained and secured confidential student records.
- Maintained fire and security schedule as well as created monthly reports.
- Managed harassment, intimidation and bullying data.
- Determined and processed free and reduced lunch applications for all students.
- Created and maintained database for all student obligations & fines.
- Assisted with transportation issues & late buses.
- Processed working papers for students.
- Managed the substitutes and coverage for absent teachers.
- Typed Interims & Annuals for Non-Certified staff.
- Assisted students, parents and visitors that enter the main office.
Communications Consultant
KGM Consulting
New York, NY
06.2007 - 09.2008
- Managed the upgrade and relocation of the trading floors to their new building.
- Ordered new T1’s and circuits with vendors into new facilities.
- Managed and updated database and all files regarding project.
- Performed continuous verifications with the distant end traders.
- Coordinated carrier transport and service/signaling type.
- Assisted in drafting, proofing, and editing written communications.
- Interviewed and interacted with the traders on the design of their face layouts.
- Conducted all pre-testing and testing at cutover.
- Maintained a help desk post-cutover and alleviated all trouble tickets.
- Consulting for the following clients and projects:
- GFI Group Inc.; New York, NY
- Orange Business Services/Etrali; New York, NY
- Provided training for traders on the Etrali turret systems.
- Coordinated presentations on turret equipment and functionality.
- Traveled to several different banking firms to assist traders with their turrets.
- Morgan Stanley; New York, NY
- Performed phone line testing on trading turret systems.
- Communicated with traders to obtain accurate information on direct lines.
- Compiled test data analysis to update and organize phone data.
- Created and maintained spreadsheets to support projects.
- Provided customer service and support to traders and senior level executives.
Executive Assistant
Bonita Marie International
Lakewood, NJ
12.2003 - 08.2004
- Provided administrative support to the President of the company.
- Processed and managed customer purchase orders from receipt to delivery.
- Provided order tracking information and resolved any delivery issues.
- Answered heavy call volume as well as screened and directed calls as appropriate.
- Maintained inventory and ordered all office supplies.
- Managed calendar & meeting scheduling for president as well as sales team.
- Compiled portfolios and marketing products.
- Organized spreadsheets and created presentations.
- Worked in teams to develop and prepare yearly merchandise catalog.
- Assisted in billing for major accounts.
Communications Consultant
KGM Consulting
New York, NY
02.2001 - 09.2003
- Answered telecom hotline for bankers and assisted with any phone issues.
- Responsible for programming and troubleshooting phone lines.
- Coordinated orders for voice mail installations and removals.
- Provided administrative support to senior level executives.
- Responsible for inventory of cell phones and pagers distributed to bankers.
- Managed and maintained office database via ETIS.
- Assisted VP of telecom with multiple projects such as distribution lists.
- Assisted in relocation and circuit testing of phone systems for various financial firms.
- Consulting for the following client and project:
- Goldman Sachs, New York, NY
Education
Bachelor of Arts - English
Montclair State University
Upper Montclair, NJ05-2000
Skills
- MS Word, MS Excel, MS Office, MS PowerPoint, Concur, ACT, COUPA, VEEVA, ACE, Google Chrome Applications
- Training
- Account reconciliation
- Attention to detail
- Complex Problem-solving
- Process improvement
- Multitasking and organization
- Collaborative teamwork
Accomplishments
- Improved COUPA purchase order process by revising the change order approvals based off change order amounts instead of total value of purchase order to ensure quicker timelines and more efficient practices across the organization.
- Developed contract & purchase order tracker spreadsheets so that business owners could access and have visibility on progress.
- Implemented training sessions for new employees as well as refresher trainings for departments.
- Served on Healing Beyond Disease, a team that developed objectives to encourage and evolve volunteerism companywide to further out commitment to patient communities. Organized multiple volunteer events and personally managed the holiday toy drive each year.
- Served on committee for Global Day of Service by reaching out to organizations and coordinating volunteer groups. Acted as lead at site.
Spot Awards; Above & Beyond Award; Special Achievement Award
Received multiple Spot Awards for job well done and demonstrating mission- focused behaviors.
Received Above & Beyond award for stepping in and providing crucial operational support to Global Medical affairs with contracts while they had no operations manager. Took on a high volume of vendor and HCP agreements and processed to meet deadlines and execute key medical projects.
Received Extraordinary Measures award for my role and commitment in making the Global Day of Service a huge success.
Special Achievement Award for organizing the BIONJ Amicus Rare Disease Regulatory Strategy Meeting.
Timeline
Senior Associate, Procurement Operations
Amicus Therapeutics
08.2024 - Current
Senior Associate, Development Support & Operations
Amicus Therapeutics
11.2021 - 08.2024
Executive Assistant to Chief Portfolio Officer and Head of Gene Therapy, Program Management
Amicus Therapeutics
06.2018 - 11.2021
Executive Assistant, Regulatory Affairs & Medical Affairs
Amicus Therapeutics
11.2015 - 06.2018
School Secretary
Steinert High School
09.2011 - 11.2015
Communications Consultant
KGM Consulting
06.2007 - 09.2008
Executive Assistant
Bonita Marie International
12.2003 - 08.2004
Communications Consultant
KGM Consulting
02.2001 - 09.2003
Bachelor of Arts - English
Montclair State University