Gisenia Then
New York,NY
Summary
Experienced Executive Secretary provides comprehensive administrative support to upper level team. Adept at managing calendars, preparing reports and coordinating meetings. Demonstrates excellent customer service, problem-solving, and communication skills.
Overview
5
5
years of professional experience
1
1
Certification
Work History
Executive Assistant
Sive Paget & Riesel, P. C.
08.2022 - Current
- Coordinate the executive calendar by scheduling meetings with appropriate parties and confirming availability
- Assist with event planning by making travel arrangements and reserving venues when necessary
- Prepare expense reports for senior level personnel upon request
- Process 100 invoices accurately in a timely manner according to established guidelines
- Exhibit strong organizational skills to manage multiple projects simultaneously
- Prepare agendas, set up catering, and send invites for luncheons, board meetings, and appointments
Estate Planning Paralegal
Burner Law Group, P.C.
07.2021 - 08.2022
- Administered over 150+ files and organized attorney's calendar by scheduling client appointments
- Drafted Advanced Directives, Powers of Attorney(s), Last Will and Testament, and other legal documents
- Facilitated issuance of tax identification numbers through the IRS website, specifically for irrevocable trusts
- Managed email correspondence contacted clients for supplementary information, and meticulously prepared all legal documents ahead of signing dates
Legal Secretary
Davidoff Hutcher & Citron LLP
05.2019 - 12.2020
- Collaborated with 11 attorneys in drafting various legal documents, including retainer agreements for new clients, and provided support in the redlining of documents, proofreading, and creating Tables of Authorities (TOAs) and Tables of Contents (TOCs) upon request
- Handled the distribution of documents to clients via FedEx or UPS, maintaining a detailed log of shipment dates and times
- Managed the reception area during the receptionist's lunch breaks, efficiently directing calls to the appropriate parties
- Arranged travel arrangements for attorneys when attending conferences or events, ensuring efficient scheduling, and securing cost-effective bookings
- Utilized Microsoft Excel to create and maintain detailed expense reports for each attorney, ensuring compliance with reimbursement policies
Education
Bachelor of Science - Business Administration and Finance
Brooklyn College (CUNY)
Brooklyn, NY01.2017
Skills
- Executive Support
- Administrative Support
- Strong Problem Solver
- Schedule & calendar planning
- Meticulous attention to detail
- Expense Reporting
- Calendar Management
- Excel spreadsheets
- Document Preparation
- Proofreading
- Invoice Processing
Software Knowledge
Certification
- Notary Public- New York Secretary of State.
Languages
Spanish
Native or Bilingual
Portuguese
Professional Working
Timeline
Executive Assistant
Sive Paget & Riesel, P. C.
08.2022 - Current
Estate Planning Paralegal
Burner Law Group, P.C.
07.2021 - 08.2022
Legal Secretary
Davidoff Hutcher & Citron LLP
05.2019 - 12.2020
Bachelor of Science - Business Administration and Finance
Brooklyn College (CUNY)
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