Gloria DOnofrio
Administrative Coordinator
Bronx,NY
Summary
Self-motivated Administrative Coordinator with background handling diverse administrative functions. Proven history managing competing priorities in fast-paced and rapidly changing environments. Committed to providing superior administrative support.
Overview
15
15
years of professional experience
1
1
year of post-secondary education
1
1
Certification
Work History
Administrative Coordinator
Riverside Montessori School
New York, NY
09.2011 - Current
- Communicated with parents, teachers and members of public with patient demeanor.
- Handled all incoming calls and directed callers to appropriate staff.
- Promoted collaborative teamwork and loyalty among school staff by modeling empathy and compassion.
- Handle all medical /immunization requirements for Dept. of Health.
- Send out notification calls to parents when weather permitted or important school notice.
- Supported school director and teaching staff by greeting visitors, taking messages, responding to emails and completing clerical tasks.
- Process payroll & PTO for all employees.
- Order all classroom materials for Summer camp & School year.
- Oversee office inventory by restocking supplies and submitting purchase orders.
- Open/close school building daily.
- Hire/Contact Substitutes for teacher coverage.
- Send parent contracts out for following school year.
- Organize library shelves & Check books in and out of the school library.
- Substitute in classrooms when coverage is needed.
- Organize workshops for parents.
- Organize catering for school lunches/meetings.
- Handled confidential information regarding students carefully and with discretion.
- Oversaw school budget and submitted agenda items for approval.
- Maintained office safety by screening visitors, updating logs and issuing temporary passes.
- Fire and Emergency Drill Conductor.
- Conducted fire drills and lock downs in a safe and orderly manner.
- Monitored and directed incoming mail and prepared outgoing mail.
- Collaborated in timely processing of billing and accounts receivables.
- Assist Department of Health & Department of Buildings when visiting the school.
Lead Assistant
Gersten Savage LLP
New York, NY
10.2007 - 08.2011
- Contact clients to schedule appointments/ book conference rooms in office.
- Assisted attorneys during court proceedings.
- Delivered administrative support to team members, including making copies, sending faxes, organizing documents and rearranging schedules.
- Completed case research via LexisNexis and Westlaw databases.
- Sorted incoming mail and directed to correct personnel each day.
- Made large amount of photo copies for court documents/cases.
- Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
- Maintained conference room setting.
- Entered data in Time Slips software to keep records of attorney/client information & payments.
- Communicated with vendors to place and receive orders, request maintenance services and deliver instruction on behalf of office management.
- Provided administrative support to attorneys in areas of calendar management, domestic and international travel arrangements and reconciliation of personal bank accounts.
- Built strong relationships with clients through positive attitude and attentive response.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Personal Assistant
David Horowitz PC
New York, NY
01.2007 - 10.2007
- Screened telephone calls and inquiries and directed as appropriate.
- Organized and maintained files.
- Gather information in an organized manner and present it to the managing attorney.
- Organized exhibits for trial, preparing materials and supporting documentation for easy display and admittance.
- Handled incoming and outgoing correspondence, including mail, e-mail and faxes.
- Updated daily logs for tracking file movements.
- Filed pleadings and required paperwork with court clerk according to strict deadlines.
- Restocked office and break room supplies to maximize team productivity.
- Secured travel accommodations for Lawyers and scheduled or booked appointments for upcoming events and meetings.
- Organized and attended meetings and compiled related documents and reports.
Education
High School Diploma -
Naugatuck Highschool
Naugatuck CT 09.2005 -
Skills
Meeting planningRecordkeepingExcel spreadsheetsDatabase entryScheduling and calendar managementDedicated team playerMulti-line phone systemsStrong interpersonal skillsProfessionalism & Strong work ethic
Filing
Staff scheduling procedures
Staff Management
Certification
First Aid/CPR Certified
Timeline
Administrative Coordinator
Riverside Montessori School
09.2011 - Current
Lead Assistant
Gersten Savage LLP
10.2007 - 08.2011
Personal Assistant
David Horowitz PC
01.2007 - 10.2007
High School Diploma -
Naugatuck Highschool
09.2005 -