GODREY RUFFIN
Carson,CA
Summary
Financial professional with proven track record in managing accounts receivable and collections. Adept at reducing delinquent accounts and enhancing cash flow through strategic approaches. Known for collaborative team efforts and adaptability to changing needs, ensuring reliable and efficient results.
Overview
20
20
years of professional experience
Work History
Accounts Receivable/Collections Specialist
Consulting Opportunities
Rancho Dominguez CA
04.2020 - 10.2025
- Analyze aged receivables and open items by customer number and document number
- Investigate aged balances due to unapplied payments, partial clearings, or credit memos
- Use other reporting tools to drill down into line items and aging buckets
- Identify and eliminate duplicate or inactive customer accounts
- Standardize customer number structures across company codes and sales areas
- Collaborate with the Master Data team to update and cleanse customer records in SAP
- Identify misapplied or unapplied cash and perform proper reapplication or clearing
- Match payments with invoices using correct customer numbers and document references
- Work with the cash team to update or adjust payment postings
- Companies: Karl Storz, Herber Aircraft, Worldwide Produce, Salvation Army
- Developed and implemented collection strategies to improve cash flow and reduce delinquency rates.
- Resolved customer inquiries through effective communication and problem-solving techniques.
- Collaborated with teams to enhance service delivery and optimize customer satisfaction.
- Trained new staff on company policies, procedures, and customer handling best practices.
- Managed complex service requests, ensuring accurate information dissemination and follow-up.
- Utilized accounting software to maintain accurate records of collections activities and account status updates.
- Collaborated with cross-functional teams to resolve discrepancies and streamline billing processes.
- Analyzed customer payment patterns to identify trends and recommend adjustments to credit limits.
- Led initiatives to improve customer communication regarding payment terms and account statuses.
- Trained junior staff on best practices in collections, fostering a team-oriented environment.
Collections Specialist
PCM Logistics Inc.
04.2018 - 04.2019
- Reviewing open accounts for collection efforts
- Making outbound collection calls in a professional manner while keeping and improving customer relations
- Resolves client-billing problems and rescues accounts receivable delinquency, applying good customer service in a timely manner
- Collect customer payments in accordance with payment due dates
- Identify issues attributing to account delinquency and discuss them with management
- Review and monitor assigned accounts and all applicable collection reports
- Provide timely follow-up on payment arrangements
- Mail correspondence to customers to encourage payment of delinquent accounts
- Faxes documents to accounts and follow up
AP Consultant
Boeing Company
05.2017 - 12.2017
- Full-Cycle including 3-way match
- Process payments, research discrepancies and communicate with vendors
- Process payment schedules and setup policy and procedures for emac
- Prepare check runs weekly
- Responsible for accounts payable and accounts receivable reports
- Manage month-end accounting closing of customer, vendors, I/C reports, and prepare checks for deposits
- Analyzed industry trends to inform strategic decision-making and align initiatives with market demands.
Senior Accounts Payable Associate
Peregrine Pharmaceuticals Inc.
04.2016 - 04.2017
- Full cycle accounts payable, including 3-way matching
- Maintain the accuracy and integrity of the vendor master data
- Perform timely and accurate coding of bills to the general ledger accounts and departments
- Coordinate with other departments to ensure all invoices are approved and properly coded
- Review of all incoming bills for appropriate documentation and approval prior to payment
- Research outstanding checks and submit requests for stop payment and void/reissue
- Process AP payments, primarily ACH, wires and checks
- Vendor inquiries in a timely manner and in a positive and collaborative manner
- Research and correct discrepancies and conduct audits of vendor bills
- Request and review vendor statements to ensure invoices matches to the vendor statements
- Import vendor bills into ERP system
- Maintain organized filing system
- 1099, preparation and reporting
- Assist in month-end and year-end closing
- Special projects as needed
Accounting Administrator Analyst
Telepacific Communication
10.2005 - 05.2015
- Manage AP/AR processes
- Apply payments received to customer accounts
- Coordinate collections efforts with client managers and/or their designated collections assistants
- Gather data for supplier performance evaluation and improvement opportunities
- Research and analyze accounts, examine historical data and evaluate past collection efforts
- Maintain complete records on all accounts including detailed documentation on collection efforts, and generate various A/R and collections reports as scheduled
- Manage intercompany transactions (4 entities) including over 500 AP invoices weekly
- Reconcile and code invoices
- Prepare check runs weekly
- Assist in month-end accounting closing of accounts
- Accomplishments: Implemented a Payment Scheduling process which allowed the system to create a designated report which resulted in timely billing
Education
No Degree - Sociology
San Jose State University
San Jose, CA01-2029
Skills
- ERP software proficiency
- Analytical and critical thinking
- Invoice processing
- Credit analysis
- Cash application
- Dispute resolution
- Strong client relations skills
- Financial records and reporting
- Collections
- Accurate payment posting
- Account reconciliation
- Investigative research
- General ledger
Affiliations
Alcohol and drugs Recovery Counseling
Languages
English
Full Professional
Timeline
Accounts Receivable/Collections Specialist
Consulting Opportunities
04.2020 - 10.2025
Collections Specialist
PCM Logistics Inc.
04.2018 - 04.2019
AP Consultant
Boeing Company
05.2017 - 12.2017
Senior Accounts Payable Associate
Peregrine Pharmaceuticals Inc.
04.2016 - 04.2017
Accounting Administrator Analyst
Telepacific Communication
10.2005 - 05.2015
No Degree - Sociology
San Jose State University