Summary
Overview
Work History
Education
Skills
Timeline
Generic
Grant VanScoder

Grant VanScoder

Meeting Planner
Chicago,Illinois

Summary

Professional meeting planner with strong organizational and logistical skills. Proven ability to manage complex schedules, coordinate with vendors, and ensure seamless event execution. Known for fostering team collaboration and delivering results in fast-paced environments. Adept at adapting to changing needs and consistently dependable.

Overview

12
12
years of professional experience
4
4
years of post-secondary education

Work History

Senior Meeting Planner

American Hospital Association
Chicago, Illinois
06.2021 - Current

Events Planning

  • Direct the site selection, contract, and rate negotiation for multiple major external meetings, ranging from Board Meetings with 15 attendees to conferences with up to 4,000 attendees.
  • Manage budgets over $1 million.
  • Collaborate with AHA PMG clients on marketing and attendee communications.
  • Provide advice to PMG colleagues on event management best practices.
  • Manage events in Cvent.
  • Participate in debrief meetings, and provide post-event feedback.
  • Arrange meeting logistics for internal and external meetings.
  • Provide on-site management for three major AHA conferences per year, with 700 to 4,000 attendees.
  • Manage the meeting registration, housing functions, and travel logistics for meetings.
  • Coordinate with the PMG client on coverage for all aspects and functions of the Conference Center Services.
  • Mentor new colleagues on event management best practices, including planning, execution, and post-event evaluation. Support onboarding by handing over new meetings, and providing training to ensure smooth transitions and consistent quality.
  • Support onboarding by handing over new meetings and providing training to ensure smooth transitions and consistent quality.
  • Managed complex schedules for multiple concurrent events, ensuring smooth execution and minimal conflicts.
  • Analyzed event costs to identify areas of improvement and cost savings.

Senior Catering and Event Sales Coordinator

The Peninsula Chicago (5 Star, 5 Diamond Hotel)
Chicago, Illinois
03.2017 - 09.2020
  • Managed all client-facing communication with refined clientele to confirm event details, such as setup logistics, decorations, and food and beverage selections.
  • Used CRM software to record customer interactions and track general sales activities for review and follow-up.
  • Planned logistics of events with up to 300 participants, averaging 10 to 20 events per month, and revenue of up to $50,000 per event.
  • Negotiated contracts with clients, securing favorable terms for both parties involved.

Flight Coordinator

Netjets
Columbus, OH
08.2013 - 03.2017
  • Promoted a culture of safety within the organization by reporting any observed discrepancies or potential hazards to appropriate parties for prompt resolution.
  • Improved customer satisfaction rates through timely resolution of flight-related issues by liaising with appropriate personnel across different departments.
  • Increased on-time departure rates by closely monitoring turn-around times for arriving flights, ensuring that boarding procedures were expedited without compromising safety standards.
  • Managed sensitive information regarding passenger manifests with utmost confidentiality to protect privacy rights while maintaining compliance with federal regulations

Education

Bachelor of Applied Studies -

Kent State University
Kent, OH
01.2009 - 01.2013

Skills

Site Selection

Contract Negotiation

Mentorship

On-site execution

Sponsorship Fulfillment

Logistics

Budgets

Cvent

Timeline

Senior Meeting Planner

American Hospital Association
06.2021 - Current

Senior Catering and Event Sales Coordinator

The Peninsula Chicago (5 Star, 5 Diamond Hotel)
03.2017 - 09.2020

Flight Coordinator

Netjets
08.2013 - 03.2017

Bachelor of Applied Studies -

Kent State University
01.2009 - 01.2013
Grant VanScoderMeeting Planner
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