Gris Malagon
Woodside
Summary
Dynamic Senior Office Administrator at Forge Enterprises Inc. with a proven track record in project management and budget tracking. Expert in team building and employee training, I developed a new expense tracking system that saved up to $5K per project. Adept at utilizing office software to enhance operational efficiency and communication.
Overview
12
12
years of professional experience
Work History
Senior Office Administrator
Forge Enterprises Inc.
Astoria
09.2013 - 01.2023
- Developed project expense and budget tracking system to enhance transparency and communication between office staff and project manager, contributing to project staying under budget.
- Support accounts payable, cash disbursements, AR, AIA, billing, schedule of values, customer credits, collections, payroll, inventory, purchasing, credit cards, monthly expenses, taxes, and the like.
- Assist in the preparation of financial records and timely reports including monthly financial records to owner.
- Assist VP in budget preparation and forecasting, report monthly variances.
- Schedule and coordinate meetings, appointments, and travel arrangements for supervisors and managers.
- Hire and conduct new hire orientation and assess staff training needs. In compliance with OSHA and safety protocols.
- Maintained up-to-date training requirements for staff and management by tracking renewal dates, application processes, and scheduling classes.
- Utilize QuickBooks, Service Trade, data to accomplish new initiatives and assists with information gathering for reporting requirements.
- Track and identify preventive maintenance requirements and service contracts for office, shop, & field equipment.
- Ensured accuracy of day-to-day banking activities to maintain financial integrity and support operational efficiency.
- Coordinated special projects and studies by providing administrative support, managing project activities, and preparing reports and materials to facilitate informed decision-making.
Community Organizer
Adios Arpaio Campaign (Promise AZ)
Phoenix
02.2012 - 04.2013
- Recruited and built a team of fifteen volunteers to achieve voter registration goal.
- Helped recruit and train volunteers to be community leaders, particularly youth leaders.
- Trained and mentored my group of volunteers to become Leaders in their community.
- Managed day-to-day community organizing, networking, and resident mobilization in assigned neighbourhood sectors.
- Developed strategic neighbourhood outreach plans and implemented innovative methods to inform and recruit residents for leadership development, events, block watches, and other initiatives.
- Facilitate, train, and supervise phone banking events for the Adios Arpaio campaign and Keep Families Together campaign.
- Facilitated Voter Registration and GOV trainings and movement trainings.
- Planned and executed Day of Action events and leader development trainings.
- Acted as liaison between local community high schools and the organization to create events with free resources and application drives for DACA recipients.
- Facilitated educational events on Deferred Action applications.
- Planned and coordinated community events, press conferences and interviews with the Executive director.
- Maintain updated statistics about member involvement in VAN software using the online database.
- Facilitate weekly Membership Meetings to provide opportunities for members to discuss internal operational issues.
- While working with Promise AZ and partner organizations I contributed to the registering 34,327 new voters for the 2012 election in Maricopa County.
Office Manager\ Sales rep.
C Landscaping and Rock Supply
Phoenix
02.2011 - 04.2012
- Met customers onsite to assist in creative design projects.
- Meet with landscape designers and architects to provide and approve samples needed by customers.
- Scheduled and dispatched drivers for work zones and material pickups at mines to optimize operations.
- Schedule all pick-up and delivery of machinery needed for projects.
- Arranged appointments and ensured executives arrived at meetings with clients on time.
- Answered upwards of sixty phone calls daily, taking detailed messages.
- Recorded, transcribed, and distributed weekly meetings.
- Tracked employee hours and produced payroll data for accountant weekly.
- Balanced financial records for the company to ensure accuracy.
- Review, accept, and process proposals and construction bids.
Education
A.S - Public and Non-Profit Administration
Borough of Manhattan Community College
NY, NY05-2027
Skills
- Project management
- Budget tracking
- Event planning
- Stakeholder engagement
- Employee training
- Training and development
- Policy and procedure modification
- Records management
- Scheduling and calendar management
- Data management
- Excel analysis
- Office software skills
- Tech-savvy solutions
- Team building
- Meeting planning
- Compensation management
Languages
Spanish
Professional
English
Professional
Timeline
Senior Office Administrator
Forge Enterprises Inc.
09.2013 - 01.2023
Community Organizer
Adios Arpaio Campaign (Promise AZ)
02.2012 - 04.2013
Office Manager\ Sales rep.
C Landscaping and Rock Supply
02.2011 - 04.2012
A.S - Public and Non-Profit Administration
Borough of Manhattan Community College