Gwen Vinocur
Southport,CT
Summary
Deeply experienced Executive Assistant with over 20 years of top-tier organizational support. Demonstrated history of providing reliable support to senior C-suite team. Extensive experience in office management, support staff management, project support, training, and event planning. Exceptional written and verbal communication skills .
Overview
22
22
years of professional experience
Work History
WW International, Inc.
Executive Assistant to the Chief Executive Officer
07.2009 - Current
- Provide extensive administrative support to the Board of Directors, CEO, and Executive Committee.
- Communicate regularly with executive team members to deliver pertinent details related to progress status and direction for projects.
- Manage and coordinate extensive scheduling for numerous stakeholders, including coordinating attendee schedules and preparing all supporting documentation and materials.
- Plan and provide logistical support for quarterly Board of Directors meetings, including preparation and distribution of SEC-required earnings documentation.
- Manage all domestic and international travel arrangements for CEO and Board of Directors, in addition to company consultants and vendors
- Responsible for planning and executing all company events, both in-office and off-site.
- Prepare Media kits for all public appearances.
- Provide hands-on support to CEO in a personal capacity, including handling of financial matters such as bills, employee expense reimbursement, charity donations, etc.
King Street Capital Management, L.P.
Executive Assistant to the Founding Partner
08.2008 - 07.2009
- Provided daily logistical support to founding partner of 16 billion hedge fund.
- Maintained and coordinated scheduling for all of the fund's department heads for international investor summits, financial forums, and meetings.
- Compiled and updated a database of over 8,000 contacts and client notes.
- Responsible for all domestic and international travel including booking private planes, ensuring local ground transportation, visa compliance, VIP services, and updated information on local customs.
- Organized all details of personal and professional events and receptions including location, menu, wine, and entertainment for up to 300 guests.
- Maintained a multi-million dollar charitable trust.
- Managed all domestic staffing needs including interviewing and hiring as well as payroll for a staff.
- Responsible for the payment of all personal bills and reconciling all bank accounts.
- Coordinated the maintenance of three personal properties.
Giuliani Partners, LLC
Executive Assistant to the Chief of Staff
05.2002 - 07.2008
- Provided analytical and administrative support, including to the former First Deputy Mayor and the Chief of Staff to Mayor Rudolph W. Giuliani.
- Created and maintained a database of over 5,000 client contacts and was responsible for all aspects of client relations.
- Negotiated contracts for weekly events of up to 300 guests with the firm’s outside vendors, including caterers, entertainment, florists, venues, and furniture rental providers.
- Official point person for the firm at the 2004 Republican National Convention; responsible for planning firm's presence at the Convention and provided on-scene logistical support.
- Organized and planned all special events for the firm, for up to 500 guests.
Education
Bachelor of Arts - Political Science
Boston University
Boston, MA06.2001
Skills
- Highly organized and motivated, with a professional style based on trustworthiness, dependability, punctuality, and adaptability
- A strong emphasis on positive approaches to problem solving and emotional intelligence
- Conscientious and steadfast in maintaining confidentiality
- Always cognizant of priorities and deadlines
- Proficient in Windows & Mac Operating Systems, Microsoft Office, Google, and Oracle
Timeline
WW International, Inc.
Executive Assistant to the Chief Executive Officer
07.2009 - Current
King Street Capital Management, L.P.
Executive Assistant to the Founding Partner
08.2008 - 07.2009
Giuliani Partners, LLC
Executive Assistant to the Chief of Staff
05.2002 - 07.2008
Bachelor of Arts - Political Science
Boston University
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