Summary
Overview
Work History
Education
Skills
Timeline
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Gwen Vinocur

Southport,CT

Summary

Deeply experienced Executive Assistant with over 20 years of top-tier organizational support. Demonstrated history of providing reliable support to senior C-suite team. Extensive experience in office management, support staff management, project support, training, and event planning. Exceptional written and verbal communication skills .

Overview

22
22
years of professional experience

Work History

WW International, Inc.

Executive Assistant to the Chief Executive Officer
07.2009 - Current
  • Provide extensive administrative support to the Board of Directors, CEO, and Executive Committee.
  • Communicate regularly with executive team members to deliver pertinent details related to progress status and direction for projects.
  • Manage and coordinate extensive scheduling for numerous stakeholders, including coordinating attendee schedules and preparing all supporting documentation and materials.
  • Plan and provide logistical support for quarterly Board of Directors meetings, including preparation and distribution of SEC-required earnings documentation.
  • Manage all domestic and international travel arrangements for CEO and Board of Directors, in addition to company consultants and vendors
  • Responsible for planning and executing all company events, both in-office and off-site.
  • Prepare Media kits for all public appearances.
  • Provide hands-on support to CEO in a personal capacity, including handling of financial matters such as bills, employee expense reimbursement, charity donations, etc.

King Street Capital Management, L.P.

Executive Assistant to the Founding Partner
08.2008 - 07.2009
  • Provided daily logistical support to founding partner of 16 billion hedge fund.
  • Maintained and coordinated scheduling for all of the fund's department heads for international investor summits, financial forums, and meetings.
  • Compiled and updated a database of over 8,000 contacts and client notes.
  • Responsible for all domestic and international travel including booking private planes, ensuring local ground transportation, visa compliance, VIP services, and updated information on local customs.
  • Organized all details of personal and professional events and receptions including location, menu, wine, and entertainment for up to 300 guests.
  • Maintained a multi-million dollar charitable trust.
  • Managed all domestic staffing needs including interviewing and hiring as well as payroll for a staff.
  • Responsible for the payment of all personal bills and reconciling all bank accounts.
  • Coordinated the maintenance of three personal properties.

Giuliani Partners, LLC

Executive Assistant to the Chief of Staff
05.2002 - 07.2008
  • Provided analytical and administrative support, including to the former First Deputy Mayor and the Chief of Staff to Mayor Rudolph W. Giuliani.
  • Created and maintained a database of over 5,000 client contacts and was responsible for all aspects of client relations.
  • Negotiated contracts for weekly events of up to 300 guests with the firm’s outside vendors, including caterers, entertainment, florists, venues, and furniture rental providers.
  • Official point person for the firm at the 2004 Republican National Convention; responsible for planning firm's presence at the Convention and provided on-scene logistical support.
  • Organized and planned all special events for the firm, for up to 500 guests.

Education

Bachelor of Arts - Political Science

Boston University
Boston, MA
06.2001

Skills

  • Highly organized and motivated, with a professional style based on trustworthiness, dependability, punctuality, and adaptability
  • A strong emphasis on positive approaches to problem solving and emotional intelligence
  • Conscientious and steadfast in maintaining confidentiality
  • Always cognizant of priorities and deadlines
  • Proficient in Windows & Mac Operating Systems, Microsoft Office, Google, and Oracle

Timeline

WW International, Inc.

Executive Assistant to the Chief Executive Officer
07.2009 - Current

King Street Capital Management, L.P.

Executive Assistant to the Founding Partner
08.2008 - 07.2009

Giuliani Partners, LLC

Executive Assistant to the Chief of Staff
05.2002 - 07.2008

Bachelor of Arts - Political Science

Boston University
Gwen Vinocur