Gwendolyn Wells
Office Administrator
Green Brook
Summary
Office professional prepared for this role with comprehensive experience in administrative functions, scheduling, and office management. Known for driving efficiency and streamlining processes to support organizational goals. Excels in team collaboration and adapts readily to changing needs, ensuring reliable and consistent performance. Proficient in communication and organizational skills, traits highly valued by employers.
Experienced administrative professional ready to drive operational efficiency and streamline office functions. Known for strong organizational skills, effective communication, and team collaboration. Expertise includes managing schedules, coordinating meetings, and handling correspondence. Adaptable and reliable, with focus on achieving results in fast-paced environment.
Overview
32
32
years of professional experience
Work History
Office Administrator
Favor Foot Ankle Leg and Wound Center
01.2020 - Current
- Assisted in processing patient information during check-in
- Managed medical billing processes for patient accounts
- Managed office supplies inventory, ensuring availability and minimizing costs.
- Oversaw administrative staff, providing training and support for optimal performance.
- Developed and implemented efficient filing systems to improve document retrieval.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
Office Manager
Staten Island Foot and Ankle
06.2010 - 01.2020
- Provided comprehensive administrative support to senior management, enabling them to focus on strategic decision-making.
- Conducted regular staff meetings to review performance metrics and set operational goals.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Reduced overhead costs significantly through negotiation of vendor contracts for office supplies and services.
- Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
- Contributed to workplace safety by ensuring compliance with established emergency protocols and conducting regular equipment inspections.
- Handled sensitive employee and client information with utmost confidentiality, maintaining trust and integrity.
- Streamlined document handling and processing, reducing turnaround time for client inquiries and requests.
- Implemented electronic health record system, increasing data accuracy and accessibility.
Executive Assistant – Special Execution Department
Goldman Sachs
05.2003 - 05.2007
- Managed complex calendars, scheduling meetings and coordinating travel arrangements for senior executives.
- Streamlined office operations by implementing new document management systems, improving accessibility and efficiency.
- Developed and maintained comprehensive filing systems, enhancing information retrieval processes for the team.
- Prepared detailed reports and presentations for executive leadership, ensuring accuracy and clarity of information.
- Ensured proper storage and distribution of sensitive documents while maintaining confidentiality.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Responded to high volume of phone calls and email inquiries efficiently. of phone calls and email inquiries.
Senior Executive Administrative Assistant - Australian/New Zealand Equities
Credit Suisse First Boston
07.1998 - 03.2002
- Executive and Personal assistant to the Head of Australian/New Zealand Equities
- Coordinated roadshow projects for Australian Equities desk, enhancing visibility and engagement with clients.
- Coordinated complex travel arrangements and itineraries for senior executives, optimizing schedules and logistics.
- Managed correspondence and busy calendar, ensuring timely communication and optimal scheduling for senior executives.
- Processed purchase orders and expense reports, maintaining accurate office files to support operational efficiency.
- Arranged meetings and appointments, as well as off site conferences
- Executed various administrative tasks to support office operations. for the sales desk
- Produced research data for sales staff
- Performed miscellaneous administrative duties for the sales desk
- Collaborated with cross-functional teams to organize company events, enhancing employee engagement and team cohesion.
Senior Executive Sales Assistant, Global Equity Derivatives
UBS Securities LLC
08.1994 - 06.1998
- Executive and Personal assistant to the Managing Director on the Board of UBS
- Responsible for maintaining confirmations and trades for equity transactions
- Maintained confirmations and trades for equity transactions.
- Organized Worldwide Global Equity Derivative Conferences
- Organized Worldwide Global Equity Derivative Conferences, facilitating knowledge sharing and networking opportunities for participants.
- Executed various administrative tasks to support team operations.
- Coordinated complex schedules for senior executives to optimize meeting efficiency.
- Managed communications between clients and internal teams, enhancing collaboration and ensuring timely updates on equity derivative matters.
- Performed administrative duties
Education
Bachelor of Arts -
Pace University
New York, New York01-1995
Skills
Office administration
Administrative support
Customer relationship management (CRM)
Calendar management
Appointment scheduling
Event coordination
Meeting coordination
Time management
Scheduling
Telephone reception
Correspondence management
Customer engagement
Digital file management
File organization
Database entry
Expense tracking
Verbal communication
Timeline
Office Administrator
Favor Foot Ankle Leg and Wound Center
01.2020 - Current
Office Manager
Staten Island Foot and Ankle
06.2010 - 01.2020
Executive Assistant – Special Execution Department
Goldman Sachs
05.2003 - 05.2007
Senior Executive Administrative Assistant - Australian/New Zealand Equities
Credit Suisse First Boston
07.1998 - 03.2002
Senior Executive Sales Assistant, Global Equity Derivatives
UBS Securities LLC
08.1994 - 06.1998
Bachelor of Arts -
Pace University