Halee Gayle

Provide executive-level administrative and operational support for the owner of multiple businesses, coordinating daily priorities, communications, financial processes, vendors, and special projects.

• Manage executive calendar, scheduling, communications, and administrative priorities across multiple business operations
• Coordinate vendor relationships, service providers, and external partners to support business needs
• Assist with bookkeeping functions using QuickBooks, including financial organization, invoice tracking, and record maintenance
• Support accounts payable processes through invoice review, documentation, and payment coordination
• Maintain organized business records, reports, and operational documentation
• Assist with social media management, marketing coordination, and business communications
• Research solutions, organize projects, and improve administrative workflows to increase efficiency
• Serve as a primary point of contact for internal teams, clients, vendors, and business partners

Supported daily office operations while providing customer service, administrative coordination, and documentation support.

• Managed front office operations including customer communication and visitor coordination
• Prepared detailed service quotes for calibration projects, including outsourced services
• Maintained accurate records and supported administrative processes
• Coordinated communication between customers and internal teams to ensure timely service

Provided administrative and financial support for business operations, including invoicing, records, and office coordination.

• Facilitated invoicing and payment tracking, ensuring timely processing of financial tasks in QuickBooks.
• Maintained organized filing systems and business records
• Streamlined office operations by managing scheduling, documentation, and customer communications.
• Ensured accuracy and compliance of administrative processes
• Assisted leadership with daily operational needs and administrative projects