Haley Wooten
Accounting Specialist
Fort Worth,TX
Summary
Results-driven accounting professional with 5+ years of progressive experience in full-cycle accounting operations, financial reporting, and account reconciliations. Advanced QuickBooks Online proficiency managing high-volume accounts receivable and payable functions, including invoice processing, account reconciliation, and aging report analysis to drive timely payments and collections. Known for meticulous recordkeeping, coding precision, and process improvements that reduce errors and accelerate month-end close. Compliance-focused team player with a strong customer-service orientation.
Overview
23
23
years of professional experience
2
2
Certifications
Work History
Operations Accounting Specialist
MSG Leasing, LLC
05.2021 - 05.2026
- Managed full-cycle accounting operations, including accounts payable, accounts receivable, reconciliations, and cash management for a heavy equipment rental/leasing company.
- Developed and implemented procedures to streamline accounts receivable and payable operations, improving efficiency and reducing processing errors.
- Conducted journal entries, reconciliations, and account analyses to maintain accurate financial records and compliance with company policies.
- Verified discrepancies and resolved client billing issues, enhancing customer satisfaction and cash flow.
- Reconciled daily accounts receivable ledger and ensured accurate posting of payments.
- Prepared and managed monthly preliminary notices to protect lien rights across multiple construction projects using LevelSet.
- Generated, tracked, and filed mechanics liens, lien waivers, and notices of intent in compliance with state-specific lien laws.
- Coordinated with project managers, customers, and legal teams to resolve payment disputes and lien related issues.
Office Manager
Home Window Tinting & Commercial
05.2020 - 05.2021
- Oversaw accounting and HR files, ensuring complete documentation and compliance.
- Managed daily AR/AP: invoice processing, purchase orders, expense tracking, and check generation in QuickBooks.
- Monitored aging reports and drove collections follow-up, reducing overdue balances.
- Reconciled customer accounts, investigated discrepancies, and implemented corrective actions to improve financial accuracy.
- Maintained weekly payroll records and updated Excel trackers for management visibility.
Salvage Processor
AAA Texas
05.2019 - 05.2020
- Obtain and process salvage titles for total-loss vehicles in compliance with state DMV requirements
- Verify ownership documents, lien releases, and power of attorney forms
- Submit title transfers and track status through completion
- Maintain accurate records in the claims management system.
- Assign salvage vehicles to auction houses or salvage pools (Copart, IAA, etc.)
- Schedule vehicle pickups and coordinate with towing/transport vendors
- Confirm vehicle condition, keys, and location details with body shops or storage facilities.
Pharmacy Technician
Best Med, Inc
10.2016 - 06.2019
- Entered new patient profiles and prescriptions in QS1 software system.
- Received and accurately processed via data entry a high volume of written prescriptions, refills, and order requests from physicians and nurses using QS1 computer system.
- Communicated with prescribers to verify medication dosages, refill authorizations and patient information.
- Processed prescription claims accurately.
Supervisor Claims Administration
Atlas General Agency
01.2003 - 07.2014
- Led a team of 6+ claim representatives handling homeowner claims, including complex and litigated files; built strong client relationships through informed guidance.
- Reviewed files and resolved outstanding claim payments and denials, addressing voids, refunds, over/underpayments, and audits to ensure accurate claims processing.
- Coordinated with architects, contractors, engineers, attorneys, and physicians for expert evaluations, negotiating resolutions that satisfied policyholders and claimants.
- Managed claims accounting activities in AS/400, scheduling and preparing checks while resolving payment discrepancies and maintaining accurate documentation.
- Maintained active diaries to drive timely file development and disposition; analyzed policy contracts to verify proper claim payments.
Education
High School Diploma -
Coleman High School
Coleman, TX06-1996
Skills
- Accounts receivable management
- Accounts payable processing
- Accounting operations management
- Tools: QuickBooks, Excel (spreadsheets, aging reports), QS/1, AS/400
- Documentation management
Certification
2020-02
Timeline
Operations Accounting Specialist
MSG Leasing, LLC
05.2021 - 05.2026
Office Manager
Home Window Tinting & Commercial
05.2020 - 05.2021
Salvage Processor
AAA Texas
05.2019 - 05.2020
Pharmacy Technician
Best Med, Inc
10.2016 - 06.2019
Supervisor Claims Administration
Atlas General Agency
01.2003 - 07.2014
High School Diploma -
Coleman High School