Hayleigh Courtney

Consulate General of Ireland, New York, NY | Aug 2019–Present

• Plan and coordinate high-profile events during UN General Assembly High-Level Week and St. Patrick’s Day week, supporting events with attendance of up to 120 guests.
• Managed event invitations, guest lists, RSVPs, and attendee communications, ensuring accurate and timely coordination with stakeholders to enhance guest experience.
• Liaised with venues, vendors, photographers, government representatives, community organizations, and speakers to coordinate event requirements and ensure seamless execution.
• Coordinate with food and hospitality vendors to plan catering requirements and ensure smooth delivery and service for events.
• Manage on-site event logistics, including room setup, audiovisual equipment, presentations, seating arrangements, and technical requirements.
• Trained volunteers, assigned roles, and supervised activities to ensure efficient event operations.
• For official government events, prepare briefing materials, coordinate professional photographers, and manage event announcements and communications across social media channels.
• Provided event photography and created visual content for Consulate's social media channels, promoting and documenting events to increase community engagement.
• Represent the Consulate in engagements with governmental institutions, community stakeholders, and media organizations.
• Research community and stakeholder needs to inform program direction, objectives, and outreach initiatives.

• Prepared agendas and coordinated logistics, including catering, for luncheons, committee meetings, board meetings, and other organizational events.
• Provided comprehensive administrative support across multiple departments, facilitating smoother operations.
• Responded to routine inquiries and prepared professional correspondence.
• Utilized job-related software to prepare invoices and correspondence, ensuring timely communication and documentation.
• Reviewed operating practices and procedures, identifying opportunities for enhanced efficiency.
• Maintained organized corporate files and efficiently filed and retrieved documents, records, and reports.