HEATHER HALL
Fort Worth,TX
Summary
Accomplished Administrative Professional with 30 years of distinguished experience across diverse administrative roles. Demonstrates strong analytical, problem-solving, and project management capabilities in high-pressure environments. Offers comprehensive expertise in computer hardware, applications, and software, as well as office automation, filing, typing, 10-Key operations, and outstanding communication. Recognized with four Civil Service awards for superior performance. Demonstrates advanced leadership, management, and interpersonal skills, complemented by comprehensive expertise in Microsoft Word, Outlook, QuickBooks, PowerPoint, Publisher, Salesforce, Bluebeam, SharePoint, Smartbarrel, Payroll, and Procore. Experienced in overseeing multifaceted projects and ensuring seamless operations. Utilizes project management tools to maximize efficiency—track record of fostering collaborative environments and meeting project goals consistently.
Overview
18
18
years of professional experience
Work History
Senior Project Coordinator/Assistant Project Manager
ADB Companies
11.2020 - 08.2025
- Collect, track, analyze, and report on a substantial volume of project data received from construction supervisors nationwide.
- Provide remote support to management teams during their nationwide travels, utilizing various technologies such as Skype, Teams, email, video conferencing, and conference calls.
- Effectively manage the office calendar and supervise schedules, while also overseeing the ordering and maintenance of office supplies inventory.
- Ensure projects remain on schedule by securing permits and facilitating the permitting process for all involved parties, including city, county, and state authorities.
- Develop and maintain a comprehensive project tracking database and gap sheets, while accurately reviewing and recording daily production data.
- Oversee the maintenance of the Salesforce database.
- Prepare detailed daily, weekly, and monthly inventory unit summaries, generating the requisite reports promptly.
- Review construction drawings and specifications, marking them with necessary revisions.
- Assist in the preparation, review, and coordination of all entitlement, zoning, development, and permit applications submitted to local municipalities.
- Finalize and submit all closeout document packages efficiently. Including redlines, closing out permits and bonds, finalizing invoices, and retention.
- Employ Procore to facilitate project completion and ensure the maintenance of workflow. Update all items of the project schedules, drawings, specifications, contracts, RFI's, submittals, timesheets, and invoicing in Procore.
- Review, edit, and submit payroll through Smartbarrel, ensuring synchronization with Procore for processing.
- Developed comprehensive project plans, outlining timelines and resource allocations.
- Followed up on change orders to ongoing projects, confirming necessary alternation completions occurred on time.
- Coordinated with finance department to deliver timely billing for milestone events during project development.
- Managed full-cycle project development execution, maintaining strict quality control parameters throughout.
- Facilitated post-project evaluations to identify lessons learned and apply insights gained to future initiatives, continuously improving the overall project coordination process.
- Developed and deepened relationships with key stakeholders.
Office Manager GS-0303/07
US Army Corps of Engineers
01.2018 - 09.2020
- Accountable for executing a variety of administrative functions.
- Coordinate office calendar management and schedule arrangements for supervisors.
- Oversee ordering and maintain accurate inventory of office supplies.
- Ensure travel orders, vouchers, and routine financial actions are properly prepared.
- Input and regularly monitor labor funding data.
- Establish and update a comprehensive personnel action database.
- Deliver administrative support for recruitment and placement activities.
- Manage credit card accounts, financial commitments, obligations, and expenditures.
- Serve as the management assistant to the Resource Management Office.
- Possess advanced expertise in the Corps of Engineers Financial Management System (CEFMS), multiple software applications, and general administrative operations for the Resource Management Office (RMO).
- Assist Budget Analysts and the Cooperative Administrative Services Unit (CASU) manager during periods of increased workload.
- Provide support assistance to Budget Analysts during operating budget development.
- Prepare graphic presentations for monthly Review and Analysis; compile spreadsheets and assemble information for Working and Executive Program Budget Advisory Committee meetings.
- Maintain effective liaison between RMO and the Civilian Personnel Office; originate and prepare Requests for Personnel Action on behalf of RMO.
- Function as the RMO Training Coordinator.
- Execute assigned time and attendance responsibilities for the Chief RMO, Budget, CASU, and Management Analysis Branch.
- Draft correspondence and finalize various narrative and tabular documents.
- US Army Corps of Engineers Furloughed Sept. 2020
- Managed office operations, ensuring compliance with federal regulations and organizational policies.
Executive Assistant to the Director of Mountain Dining
Canyons/Vail Resorts
04.2013 - 01.2018
- Support the Director and General Managers of Mountain Dining in daily operations.
- Maintain and update payroll records accurately.
- Prepare employee action forms and collaborate with Human Resources to process them.
- Review and draft all necessary written documentation.
- Participate actively in the recruitment and interview processes.
- Assist Human Resources and other departments as required.
- Provide information and guidance to employees across all levels.
- Oversee performance management, resolve employee relations matters, and ensure timely and accurate completion of evaluations.
- Approve and request supplies through the COUPA procurement system.
- Deliver training and monitor compliance with Vail Resorts and State of Utah requirements.
- Oversee liquor and business license renewals to make sure all deadlines are followed.
- Serve as a bartender at all dining outlets during ski season, summer weddings, and banquet events.
- Coordinated travel logistics, ensuring timely arrangements for domestic and international trips.
- Managed complex calendars and scheduled meetings for executive leadership.
Administrative Support Assistant (OA) GS-0303/005
US Army Corps of Engineers
01.2008 - 04.2013
- Provide comprehensive administrative support to the Director and Assistant Director of the Western District, encompassing a broad range of staff assistance functions.
- Enhance supervisor effectiveness by efficiently communicating information and requests to internal and external stakeholders.
- Address diverse substantive inquiries regarding programs, budgets, and statistical data.
- Conduct fact-finding through direct discussions, file research, and additional sources; manage office email, visitors, and correspondence professionally.
- Maintain the Director and Assistant Director’s calendars, evaluate incoming correspondence to determine required actions, appropriately route, and track items, and personally address requests when suitable.
- Review publications, directives, and periodicals, highlighting significant issues for the supervisor’s consideration.
- Ensure all outgoing correspondence, documents, and reports adhere to proper format, grammatical standards, and established policy guidelines.
- Plan and coordinate meetings, conferences, and workshops.
- Develop and update automated databases, spreadsheets, and graphics to support office operations and activities.
- Enter and monitor all travel, timekeeping, and purchasing requests within the CEFMS database.
- Oversee and arrange travel for all personnel in the office.
- Organize and maintain the office filing system, manage procurement of supplies and equipment, and perform additional tasks as needed to fulfill office support requirements.
- Facilitate onboarding of new employees through completion of personnel actions, documentation, and provision of essential orientation information.
- Collaborated with engineering teams to prepare reports and presentations for stakeholder meetings.
- Streamlined office processes by implementing efficient administrative procedures, resulting in increased productivity.
Education
Some College (No Degree) - Business with a Human Resource Management Certificate
University of Phoenix
OnlineSome College (No Degree) - Business Administration & Management/Legal Studies
University of Maryland Global Campus
OnlineSkills
- Project Management & Coordination
- Project scheduling
- Operations management
- Technical expertise
- Customer Relations Management
- Account management
- Leadership
- Contracts
- Attention to detail
- Office management
- Adobe Acrobat
- Quality assurance
- Microsoft Office
- Document management
- Construction
- Accounts payable
- Organizational skills
- Databases
- Recruiting
- Training & development
- Data analysis skills
- Smartsheets
- Procore
- Payroll
- Project implementation
- Bluebeam
- QuickBooks
- Performance Management
- Office Management
- Procurement
- Salesforce
- Time management
- Relationship management
- Project management software
- Scope management
- Workflow coordination
- Schedule coordination
- Teamwork and collaboration
- Multitasking
- Time management abilities
MILITARY EXPERIENCE
- UNITED STATES AIR FORCE
- Security Forces Specialist E-5.
- Dec 2000-Dec 2008
- Ensure the safety of all base weapons, property, and personnel.
- Conduct investigations into any on-base incidents.
- Participate in team patrol movements, tactical drills, battle procedures, and military operations other than war.
- Apprehend and detain suspects, secure crime scenes, and testify in judicial proceedings.
- Apply life-saving procedures as first responders to disaster scenes.
Timeline
Senior Project Coordinator/Assistant Project Manager
ADB Companies
11.2020 - 08.2025
Office Manager GS-0303/07
US Army Corps of Engineers
01.2018 - 09.2020
Executive Assistant to the Director of Mountain Dining
Canyons/Vail Resorts
04.2013 - 01.2018
Administrative Support Assistant (OA) GS-0303/005
US Army Corps of Engineers
01.2008 - 04.2013
Some College (No Degree) - Business with a Human Resource Management Certificate
University of Phoenix
Some College (No Degree) - Business Administration & Management/Legal Studies
University of Maryland Global Campus
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