Heather Holland
Clarksburg,MD
Overview
19
19
years of professional experience
Work History
Executive Assistant to 5 Vice Presidents
Asta CRS Inc. (Contract for AARP)
05.2023 - 02.2024
- Providing support to 5 VPs managing calendars, email correspondence, scheduling meetings and handling logistics (conference room, materials, equipment, catering), handling vendor and external consultant logistics (registration, greeting, lodging, transportation), handling domestic and international business travel logistics (transportation, itinerary, lodging, etc.), processing expense reports, creating/editing/formatting (forms, documents, presentations and spreadsheets), ordering and keeping inventory of office supplies, customized materials, business cards, etc.
Executive Assistant to 4 Vice Presidents
GreenKey Resources (Contract for Choice Hotels)
12.2022 - 05.2023
- Providing support to 4 VPs and Chief of HR managing calendars, email correspondence, scheduling meetings and handling logistics (conference room, materials, equipment, catering), handling domestic and international business travel logistics (transportation, itinerary, lodging, etc.), processing expense reports, processing invoices, creating/editing/formatting (forms, documents, presentations and spreadsheets), ordering and keeping inventory of office supplies, customized materials, business cards, etc.
Administrative Assistant II to 5 Vice Presidents
Marriott International
05.2018 - 10.2020
- Providing support to the VP of iT Plan and 4 VP direct reports managing calendars, email correspondence, scheduling meetings and handling logistics (conference room, materials, equipment, catering), handling vendor and external consultant logistics (registration, greeting, lodging, transportation), handling domestic and international business travel logistics (transportation, itinerary, lodging, etc.), processing expense reports, planning and coordinating department meetings, events (team building activities, celebrations), assembling and distributing weekly reports, updating department org chart monthly, creating/editing/formatting (forms, documents, presentations and spreadsheets), consolidating, coordinating, and posting information to overall department TeamShare site, newsletters and other communications, researching questions and problems regarding departmental or administrative policies, procedures, information, or services, including questions, which are complex in nature, providing planning and administrative support for enterprise-wide efforts such as global conferences, meetings, projects, etc., coordinating efforts of admins in department, liaison with Building Services to submit requests for departmental needs, producing monthly financial reports and analyzed costs, entering departmental invoices into the accounting system and keeping records as appropriate, payroll administrator for the department, ordering and keeping inventory of office supplies
Executive Assistant at CIT/NIH (Contract via Triumph)
National Institutes of Health
08.2012 - 05.2018
- Providing support to Vice Presidents, Directors and direct reports managing calendars, email correspondence, handling correspondence from the director of NIH through SERCH program, scheduling meetings and handling logistics (conference room, materials, equipment, catering), handling domestic and international business travel logistics (transportation, itinerary, lodging, etc.), processing expense reports, creating/editing/formatting (forms, documents, presentations and spreadsheets), making documents 508 compliant, managing grant files, printing out information from the ICO and QVR databases containing updated Grant information, ordering and keeping inventory of office supplies
Administrative Coordinator Senior
Freddie Mac
08.2005 - 10.2008
- Providing support to the VP of Transaction Accounting, Director of Performing Loans and direct reports managing calendars, email correspondence, scheduling meetings and handling logistics (conference room, materials, equipment, catering), handling vendor and external consultant logistics (registration, greeting, lodging, transportation), handling domestic and international business travel logistics (transportation, itinerary, lodging, etc.), processing expense reports, planning and coordinating department meetings, events (team building activities, celebrations), division space plan liaison, assembling and distributing weekly reports, updating department org chart monthly, creating/editing/formatting (forms, documents, presentations and spreadsheets)
Education
Graphic Design
Montgomery College
Gaithersburg High School
01.1991
Skills
Typing: 90 wpm with 100% accuracy; Excellent spelling and grammar; Great phone skills; Organized; Sets priorities; Independent worker; Excellent team player; Meets deadlines; Able to multi-task; Able to direct and coordinate projects; Great attention to detail; Takes pride in work; Energetic; Professional; Dependable; Hardworking; Dedicated Computer knowledge: MS Office (Outlook, PowerPoint, Word, Excel, Access, Publisher), SharePoint, Microsoft Teams, Zoom, Concur, Adobe Photoshop, HTML
References
Available upon request
Timeline
Executive Assistant to 5 Vice Presidents
Asta CRS Inc. (Contract for AARP)
05.2023 - 02.2024
Executive Assistant to 4 Vice Presidents
GreenKey Resources (Contract for Choice Hotels)
12.2022 - 05.2023
Administrative Assistant II to 5 Vice Presidents
Marriott International
05.2018 - 10.2020
Executive Assistant at CIT/NIH (Contract via Triumph)
National Institutes of Health
08.2012 - 05.2018
Administrative Coordinator Senior
Freddie Mac
08.2005 - 10.2008
Graphic Design
Montgomery College
Gaithersburg High School