Heather K. Chaffman

• Completed day-to-day duties accurately and efficiently.
• Collect and input burn rate data using corporate template.
• Assist with GCM with gathering and organizing data needed to develop/modify Technical Task Orders (TTOs)/Delivery Orders/Requisition/Spend Plans/ Contract Performance Input.
• Assist with the validation of ULO and TAR lines for contracts.
• Utilize NSA-specific systems to perform basic functions.
• Draft modifications to existing TTOs.

• Manage and implement industrial security programs in accordance with the NISPOM, DoD directives, and Intelligence Community policies.
• Coordinate personnel security clearances, visit authorizations, and facility access approvals for cleared employees and contractors.
• Conduct security briefings, debriefings, and training to ensure compliance and promote awareness of security policies.
• Support classified meeting logistics, document control, and safeguarding of classified material.
• Perform self-inspections and prepare for government audits to maintain facility accreditation.
• Partner with program managers and security leadership to assess risk, ensure contract compliance, and implement corrective actions.
• Oversee physical security systems, including intrusion detection, access control, and alarm response procedures.

Managed industrial security operations for multiple programs in compliance with NISPOM and ICDs.

Administered facility security, including document control and visit certifications.

• Conducted self-inspections and supported government audits and security inspections.
• Monitored compliance with company and government security policies to mitigate risks.
• Provided on-site support for security operations at Annapolis Junction, MD office.
• Oversaw badge activation and deactivation processes for personnel access.
• Facilitated briefings and debriefings, ensuring clear communication of security protocols.
• Developed DD254s and supported proposal efforts related to contract security requirements.
• 
  

• Validated and completed Unliquidated Obligations (ULOs) efficiently.
• Supported Government Business Contract Management Offices in executing End of Year activities and Actual data calls.
• Entered requisitions in NSA’s financial management system with complete documentation including PSC#, PAR, SPAT, and BER#.
• Prepared non-complex Military Interdepartmental Purchase Requests (MIPR) and Economy Act Orders (EAO) within NSA’s financial management system.
• Processed incoming MIPRs and EAOs according to standard BM&A procedures to secure Agency acceptance.
• Created and maintained spend plans in Agency’s financial management system to record Government requirements.
• Modified requisitions and documentation per Contracting guidance to facilitate fund obligations.
• Tracked requisitions for Government Program Managers (GPMs) through approval, certification, and final destination.

• Monitors overall contract health through evaluation and management of contract ceilings, periods of performance, burn rate tool analysis, financial tracking, creation and managing of Technical Task Orders (TTOs) and contract modifications.
• Updates monthly burn rates while conducting burn rates analysis and tracks funding run out dates. Provides direction and guidance to contractors regarding contract scope, schedule, and funding authorizations.
• Analyzes estimates provided by CMs to determine if estimates are in alignment within guidance and accurate burn rates.
• Develops and documents a strategy roadmap.
• Prepares and maintains case files, risk assessments, and program databases detailing the findings, recommendations, status, and results of assessment actions.
• Reviews strategy plans to identify program concerns associated with strategies and provide guidance for addressing those concerns.
• Tracks POP dates for award documentation and consolidates Government provided input on contractor performance using the standard BM&A report format.
• Utilizes Microsoft Office suite to provide documentation (Word), Reports/tracking (Excel) and Outlook to track responses and meetings.
• Develops and monitors implementation and effectiveness of countermeasures for mitigating risks.
• Briefs customers and manages concerning program policy, procedures, and specific cases.
• Assists the Government in providing oversight and compliance review of acquisition documentation at all levels of preparation.
• Primary analyst for the GES catalog, which included 38 companies and over five hundred products for initial review and research, as well as catalog additions/modifications throughout the year. This is one of the largest catalogs in Security by scale and volume.
• Drafts acquisition strategy documents and assists the Government in implementing the strategies.
• Consulted with Capabilities to generate appropriate countermeasures.
• Conducted analysis, reviews, and special studies of budget and/or related information.
• Served on the PISA and CFIUS teams. Provided in-depth research, coordination, and reporting as it relates to the companies involved. Communicated findings in a detailed and organized manor to be shared with other organizations and agency efforts.

• Helped ISMT close and archive programs/files to help meet deadlines for closeouts.
• Formulated findings based on data analysis to make preliminary recommendations on corrective actions needed and assisted in data management and the development of formal reports for submission audit trail.
• Compiled and generated spreadsheets using Excel ensuring that the team was capturing key data.
• Played an integral role in the daily preparation of Due Process and Dissemination cases under the guidance of the Intelligence Community Directive (ICD) 704 and NSA/CSS Policy 5-14.
• Prepared, analyzed, redacted and expeditiously provided pertinent information to other IC and DOD entities.
• Provided assistance in acquisition process improvement initiative.
• Uploaded documents to the DODCAF Industry or DODCAF Military divisions with all the supporting information that is useful to them.
• Logged files that came down as Dissemination Requests that had been developed with information and needed to be disseminated right away.
• Monitored system logs for suspicious activity and investigated any potential threats.

• Prioritized work and assignments to technical resources for resolution of Government, end user and customer concerns while ensuring service levels and objectives were met
• Responsible for day-to-day actions; tracking and response within the Management Office
• Tracked, managed, and maintained highly sensitive security risk and/or personnel security information, providing such information only to authorized recipients, when required, in appropriate formats, and within constraints or relevant laws (e.g., the Privacy Act and FOIA)
• Prepared briefings, presentations and other various outreach documentation
• Debriefed 3,000 affiliates, no longer in access within days of signing the NSA termination statement.
• Updated the database in a timely manner to ensure affiliates no longer cleared by the Agency do not have access to our networks and facilities
• Conducted record searches and coordinated with other units on procedural problems involving complex cases.