Heather Mattinson
Rock Springs
Summary
Detail-oriented office manager with over 20 years of experience in accounts payable and receivable. Skilled in fostering teamwork and collaboration, driving efficiency in billing processes, and maintaining accurate inventory control to support company objectives.
Overview
21
21
years of professional experience
Work History
Office Manager
Tire Den, Inc.
Rock Springs, WY
06.2006 - Current
- Inventory - Oversaw inventory management, receiving, and price adjustments. Maintained discount tracking database used by general manager. Receiving from multiple warehouses with very specific invoicing requirements.
- A/P - Ensuring timely processing of invoices and payments. Maintaining strict data entry to ensure accuracy of all entries of coding, pricing, and remit addresses. Paid bills by check, credit card, and ACH.
- A/R - Process mail and apply payments correctly. Streamlined invoice and statement delivery by email to our customers to ensure prompt payment staying in terms. Received payments by cash, credit card, PayLink, checks, and ACH. Ensured prompt resolution of customer billing inquiries by providing clear communication regarding account status updates or adjustments
- National Accounts - Submit delivery receipts with Bridgestone, Michelin, Goodyear, Continental, and Yokohama. Maintain database of requirements along with coding and pricing. Reconcile credits to outstanding balances in general ledger.
- Daily deposits, reconciling Petty Cash, check register, and company credit card activity.
- Contributed to a positive work environment through proactive problem-solving skills and strong teamwork abilities. Brainstorming ways to be communicate changes to sales and support staff.
- Maintained a clean and well-organized work environment, promoting safety and efficiency among team members. Submit Workers' Compensation claims and OSHA reporting.
- Implemented cost-saving measures in office supply processes.
District Clerk
BJ Services
Rock Springs, WY
01.2005 - 06.2006
- Payroll/ Employee Relations - Assisted new hires with onboarding paperwork related to direct deposit setup, tax forms, and benefit enrollment. Set up pre-employment drug testing and fitness testing. Reconciled payroll reports for corporate office looking for discrepancies by conducting detailed audits of records.
- Accounts Payable - Processed vendor invoices by getting approval from department heads and processing batches through internal software. Originals were sent to corporate by UPS.
- Account Receivable - Billed customer invoices through internal software. Scanned originals to both customer and corporate. Was responsible to correctly billing multiple stage fracking and concrete jobs.
- Flex Crew - Responsible for getting our flew crew to town, a new crew every two weeks. Had to maintain database with current addresses and home airports. Responsible for setting up housing for crews coming in. Also set up all flights coming and going.
- Also filled in when District Secretary was out of office reporting directly to the District Manager. Relieved dispatch for their lunches covering switchboard for an hour every day.
Education
Accounting/ Computer Info Systems
Western Wyoming Community College
Rock Springs, WYSkills
- Customer relations
- Multitasking and organization
- Data entry
- Billing
- Document management
- Inventory control
- Employee supervision
- Teamwork and collaboration
Timeline
Office Manager
Tire Den, Inc.
06.2006 - Current
District Clerk
BJ Services
01.2005 - 06.2006
Accounting/ Computer Info Systems
Western Wyoming Community College