Heather Pittman
Maysville,NC
Summary
Dynamic real estate professional with proven expertise at Sholar Law in coordinating seamless transactions and enhancing client satisfaction. Skilled in managing complex closing processes and maintaining records, I excel in communication and organization, ensuring compliance and efficiency in every project. Committed to delivering exceptional service and fostering strong relationships in the real estate industry.
Overview
11
11
years of professional experience
Work History
Real Estate Assistant
Homefront Realty Services
Jacksonville, NC
05.2022 - 04.2024
- Assisted in preparing property listings and marketing materials to enhance visibility.
- Managed appointment schedules for real estate agents, ensuring efficient time allocation.
- Conducted property research to support client inquiries and decision-making processes.
Real Estate Closing Coordinator
Sholar Law
Jacksonville, NC
09.2020 - 05.2022
- Coordinated closing processes for residential and commercial real estate transactions.
- Managed communication between clients, agents, and lenders to facilitate smooth closings.
- Reviewed and prepared closing documents for accuracy and compliance with regulations.
- Assisted in scheduling closings, ensuring timely execution of all necessary steps.
- Maintained organized files and records to support efficient transaction management.
- Responded promptly to inquiries from clients and stakeholders, enhancing customer service experience.
- Collaborated with title companies to verify property titles and resolve issues as needed.
- Maintained comprehensive records of completed transactions for future reference and analysis.
- Collaborated effectively with cross-functional teams to resolve complex issues that arose during the closing process.
- Maintained strong relationships with external partners such as title companies, appraisers, inspectors for seamless coordination during closings.
Real Estate Assistant
Crystal Coast Realty Services
Jacksonville, NC
03.2019 - 08.2021
- Maintained accurate records of transactions and communications within CRM system.
- Supported preparation of purchase agreements, ensuring compliance with industry regulations.
- Communicated effectively with clients to provide updates on property status and market trends.
- Developed organizational systems for file management, improving retrieval efficiency for team members.
Administrative Assistant
John L. Pierce & Assoc.
Jacksonville, NC
01.2013 - 03.2019
- Coordinated office activities and communications to enhance operational efficiency.
- Managed schedules, appointments, and travel arrangements for senior management.
- Developed and maintained filing systems for easy access to documents.
- Assisted in preparing reports and presentations with attention to detail.
- Trained new administrative staff on policies, procedures, and software tools.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Maintained inventory of office supplies and placed orders.
Education
High School Diploma -
Southwest Onslow High School
Jacksonville, NC06.2008
Skills
- Customer service
- Teamwork and collaboration
- Administrative support
- Multitasking and organization
- Property inspections
- Real estate transactions
- Client correspondence
- Property information filing
- Attention to detail
- Verbal and written communication
- Decision-making
- Phone and email etiquette
- Rent collection
Timeline
Real Estate Assistant
Homefront Realty Services
05.2022 - 04.2024
Real Estate Closing Coordinator
Sholar Law
09.2020 - 05.2022
Real Estate Assistant
Crystal Coast Realty Services
03.2019 - 08.2021
Administrative Assistant
John L. Pierce & Assoc.
01.2013 - 03.2019
High School Diploma -
Southwest Onslow High School