Heather Schech

• Processing all shipments coming into the facility, including documentation into the computer system.
• Preparing and packaging all items to be shipped out of the facility. Including creation of packing slips, and use of UPS and FedEx.

• Keep accurate inventory of items in stock
• Communication with customers and vendors regarding orders, quotes, invoices, etc.

• Use of Quick Books for Billing, Invoicing, creation or Purchase Requests and Purchase Orders

• Use of Microsoft Outlook, Excel, Teams

• Edit and input hours into Kronos payroll system daily.

• Process mileage and expense reports for payroll

• Prepare all payroll for processing

• Submit all invoices/claims to proper departments for coding and Executive Director approval.

• Maintain petty cash.

• Coordinate with the clinic on the completion of the new hire paperwork.

• Complete and review all aspects of the new hire process; including scheduling their onsite screening/physical appointment, completion and review of all new hire paperwork, and request for network access.

• Maintain requirements of personnel file including, but not limited to, yearly competencies, license requirements, vaccine status.

• Assist in coverage of front desk/reception duties as needed.

• Attend IDT meeting daily to provide update on payroll/personnel matters.

• Participate in performance improvement activities.

• Record neccessary corrections to timesheets and ensure completion and submission of weekly timesheets for the VP's direct reports in Dayforce
• Maintain accurate records of PTO, LOA, and attendance issues for the VP's direct reports
• Arrange frequent company travel, including flights, rental vehicles, hotels, and conference rooms using Concur
• Create and track expense reports for business travel, personal vehicle mileage, and company events using Concur
• Create Purchase Requisitions or use the company Tejas website to order office supplies
• Manage the VP's calendar in Microsoft Outlook to ensure no meeting conflicts and punctual attendance
• Coordinate scheduling meetings between multiple executive level employees in multiple times zones, in person and virtually via Microsoft Teams or Zoom
• Create documents and reports using Microsoft Excel, Word, and PowerPoint
• Track the progress of ongoing projects using Microsoft Excel spreadsheets or SharePoint to ensure deadlines are met
• Record and distribute meeting minutes
• Plan and coordinate company events including booking venues, booking vendors, coordinating entertainment, decorations, and payment and expensing
• Customer Service for the VP of Operations- screening calls and taking messages
• Customer Service in the Call Center- answering inbound calls from beneficiaries regarding benefits, authorizations, and referrals
• On site logistics including employee badge activation and trouble shooting, issuance of temporary badges for vendor and visitor access
• Assist with employee new hire classes by preparing employee files with all neccessary paperwork to be completed, submitting completed paperwork, scheduling CAC card and fingerprint appointments, issuance of company badges, and ordering neccessary training supplies
• Act as interim Administrative Assistant for the CFO as needed

• Data enter prescriptions using Pharmacy software
• Physically count and fill medication orders
• Stock and inventory product
• Customer Service including answering incoming calls, outbound calls to customers, and assistance at the pick up/drop off counter

• Assist with employee payroll for Mr. Ripley's other business (The Noon Collins Inn) using a physical ledger
• Assist with accounts payable/accounts receivable for Mr. Ripley's other business (The Noon Collins Inn) using physical ledgers to record incoming and outgoing transactions
• File and maintain physical and electronic records
• Create Legal documents, mainly Will and Testaments, using personal templates in Microsoft Word
• Research historical data needed via the internet and library articles/books
• Answer inbound calls from legal clients
• Schedule in person meetings between the attorney and clients