Dedicated and results-driven Senior Human Resources Specialist with a proven track record of success in establishing and leading the Data Integrity & Compliance departments within a short timeframe. Adept at developing and implementing comprehensive compliance policies and HR directives while collaborating with stakeholders to ensure business needs align with regulatory standards. Skilled in researching State and Federal employment policies, EEOXC guidelines, and OFCCP guidelines, as well as coordinating EEO-1 Reports and managing OFCCP Audits. Adept at leading projects, including the development of Drug & Alcohol policies, compliance training programs, and overseeing Reclamation payments. Known for providing strategic advisory support on HR policies and conducting audits. Proven strengths in HR budget administration, vendor management and participating in working groups and boards.
Hi, I’m
Heidi McLaughlin
Human Resources
Madison,AL
Summary
Overview
26
years of professional experience
1
Certification
Work History
Blue OriginMerritt Island, FL
Sr. Human Resources Specialist, Compliance
08.2022 - Current
Job overview
- Established and led the Data Integrity & Compliance departments within a on-year timeframe.
- Developed and executed comprehensive compliance policies and HR directives.
- Collaborated with stakeholders to evaluate business requirements and their compliance implications, working to devise solutions that align with both regulatory standards and business objectives.
- Maintained and updated the employee handbook.
- Researched state and Federal employment policies, EEOC Guidelines, and OFCCP guidelines.
- Coordinated EEO-1 Reports and managed parts of OCFFP Audits.
- Compiled knowledge base for multi-state compliance requirements.
- Led the project on Drug & Alcohol policy and training.
- Provided advisory support for the implementation of HR Policies and Compliance training programs.
- Offered consultation on Workday compliance risks alongside TA and HR Technology Teams, addressing areas such as new hire notices, E-verify, and start date change compliance.
- Ensured the compliance of I-9 Records.
- Advised on compliance risks related to travel, Time & Expense, Benefits & Payroll.
- Led the Reclamation payments project, including relocation, education and bonuses, as well as conducted Mergers and Acquisition analysis and immigration cost analysis.
- Conducted various audits including I-9, Policies and Waivers Gap analysis, document retention, leave of absence.
- Managed HR budget administration tasks, encompassing RFVI's, PO's, AOP, Vendor Management, and Payment facilitation.
- Participation in Working Groups and Boards:
- HR Tech Advisory Board
- Data Privacy Working Group
- Integrity & Compliance Council
- Legal Council
- Additional responsibilities included investigating accessibility matters.
Blue OriginMerritt Island, FL
Human Resources Specialist III, Audit & Compliance
08.2021 - 08.2022
Job overview
- Manage team of 5 specialists responsible for the data integrity of all HR information in Workday
- Support HR teams with process improvements in relation to HR Operation
- Manage background check process for HR department by processing
- Responsible for the project management of background check process which includes: Achievement: save department thousands of dollars a year by streamlining process
- Managing costs & negotiating with vendor
- Designing program outline, consulting with stakeholders, and delivering tasks
- Documenting process for training and ongoing procedures
- Oversee Onboarding activities at the Orbital Launch site
- Welcoming new employees
- Verifying I-9 & I-9 compliance in Workday
- Verifying US Personhood for ITAR Compliance
- Manage candidate reimbursement process for TA department by processing
- Achievement: Turning a 5-month payment cycle into a 30 day payment cycle, then utilizing our relocation provider to do candidate expenses
- Manage all candidate inquiries about expenses
- Audit all expenses/reimbursements
- Work with internal stakeholders for final expense/reimbursement processing
- Responsible for answering all expense policy and questions for the department
- Building relationships with internal partners - AP, HR & Accounting
- Is part of a team of SME's that is testing new software for accounting and procurement: System capability testing
- Documenting steps for user purposes
- HR Center of Excellence monthly Budget support
- Monthly Operating Review (MOR), Annual Operating Plan (AOP), Headcount
- Tracking and implementing Statement of Work (SOW) for projects
- Tracking Purchase Orders
- Facilitating payment of Invoices
- Representing department in process integration with Supply Chain, Accounting, Payroll and other departments within the organization.
- Coordinated implementation of people-related services, policies and programs through departmental staff.
Blue OriginKent, WA
Talent Acquisition Associate III
07.2019 - 08.2021
Job overview
- Global Mobility department: Travel coordination in Concur & expenses audits
- Coordination of scope of work to evaluate relocation vendor
- Relocation financial analysis to determine if vendor would help scale the program & to determine cost savings of using a vendor
- Conducted Request for Information (RFI) to determine which vendor would best suit Blue
- Conducted Request for Proposal (RFP) to determine which vendor would best suit Blue
- Budget owner for the Recruiting department using HOST Analytics: Monthly Activity Report (MAR) coordination
- Monthly Operating Review (MOR) coordination, also responsible for the budget slide analysis
- Monthly budget updates in Host Analytics
- 4 + 8 budget analysis
- 8 + 4 budget analysis
- Annual Operating Plan budget for headcount, recruiting & relocation - analysis and planning
- Executive Assistant to the Vice President of Recruiting
- VP calendar management
- VP meeting coordination & mailbox management
- VP expense management
- Department Office Space management
- Onboarding of new employees - seat assignments & coordination of IT set-up
- Department events coordinator- meetings, retirements & hiring events.
Bank of New York MellonTacoma, WA
Lead Representative - Reconciliation
10.2018 - 06.2019
Job overview
- Performs analysis of reconciliations, deciphering highly complex exceptions
- Analyze trends and work with IT to write rules to create more productive workload between systems, clients, institutions for securities, cash and derivatives
- Enters reconciliation data in proprietary banking systems and ensures proper aging
- Communicates complex break reports to internal banking groups, other organizations and clients
- Assists in analyzing operational needs and provides input for project requests to solve the identified need
- Assist in daily, weekly and monthly reporting.
Marsico FinancialValencia, PA
Accounting & Payroll Analyst
11.2016 - 02.2018
Job overview
- Assist with the client accounting in Quickbooks
- Review and compiling of tax returns
- Set-up of New Payroll Clients/Employee's in Accounting CS
- Registration of client business with Federal, State and Local authorities
- Processing of Quarterly Payroll Taxes in Accounting CS & on individual IRS/State/Local websites
- Migration of client information from Quickbooks & Payroll Relief into Accounting CS
- Organizational changes & workflow distribution/analysis of department
- Filing of Sales & Use Tax as well as Liquor Tax.
ITC GlobalCranberry Township, PA
Business Process Analyst
10.2013 - 02.2014
Job overview
- Assist with the accounting transition from the company's New Orleans office to the Pittsburgh office
- Manage the Company's billing process in Great Plains
- Extensive liaison with overseas Customers
- Account Reconciliation
- Preparation and filling of all Sales and Use Tax Returns.
AlcoaPittsburgh, PA
Business Process Analyst - Global Mobility
02.2012 - 05.2012
Job overview
- Responsible for assisting with annual internal and external audit of the Global Mobility department, which controlled all of the company's domestic and international relocations
- Reconciled Payroll Funds daily
- Calculated foreign exchange conversions to determine correct rate to be used for payroll and General Ledger Reconciliation of Journals
- Prepared cost analysis of various contracts with external vendors
- Performed audit of expatriate funds requests and calculated funding discrepancies
- Investigated General Ledger discrepancies for the Global Mobility department.
PriceWaterhouseCoopersPittsburgh, PA
Tax Specialist
07.2008 - 10.2009
Job overview
- Prepared, reviewed, printed and assembled detailed 1099's
- Promptly responded to client requests for 1099's, K-1's and Trust returns
- Resolved Federal and State government tax inquiries
- Handled high volume transmittals in a timely manner
- Responsible for daily client relationship maintenance through customer service.
Bank of New York MellonPittsburgh, PA
Trust Tax Specialist
10.2006 - 07.2008
Job overview
- Responsible for the validation of all new client onboarding tax forms including W8's and W-9's
- Analyzed all tax documentation to determine correct tax rate coding for international clients
- Performed quality control on all new client accounts on a daily basis
- Counseled relationship managers, customer service officers, and colleagues on applicable tax laws
- Reviewed the new account opening process and performed documentation audit as necessary
- Performed extensive tax documentation research and resolved discrepancies in a timely manner.
- Managed tax submissions and made sure all information complied with regulations.
- Collaborated with clients to answer questions and provide advice on tax matters.
Bank Of New York Mellon CorpTacoma, WA
Corporate Actions Specialist
10.2006 - 06.2008
Job overview
- Responsible for recording and researching new securities litigation settlements
- Analyzed client holdings and transaction during specified class periods to determine eligibility
- Prepared client claims associated with participation in the settlement of new litigations
- Reconciled outstanding settlement proceeds to ensure accurate and timely posting
- Adhered to strict deadlines, handled volume fluctuations, multi-tasking and impeccable class action document organization in a professional manner
- Maintained excellent customer service between internal and external clients.
Combustion Services & EquipmentPittsburgh, PA
Payroll Administrator
04.2006 - 09.2006
Job overview
- Performed a variety of duties necessary to process payroll checks for employees
- Accountable for payroll reconciliation as well as preparing and issuing appropriate tax payments
- Demonstrated knowledge of complex payroll policies and regulations.
Secure Payment Bureau (SA)Johannesburg, South Africa
Auditor and Administrator
05.2004 - 09.2005
Job overview
- Evaluated existing policies and procedures and responsible for drafting new procedures
- Responsible for drafting office compliance manuals and security audits
- Demonstrated extensive client relationship liaisons
- Demonstrated all management duties - training, office administration, and staff mentoring.
- Reduced the risk of fraud by implementing effective internal controls and monitoring systems.
Credit Management Solutions (SA)Johannesburg, South Africa
Asset Finance Admin Manager
10.2002 - 02.2004
Job overview
- Responsible for all back office administration of the asset finance debtor's book
- Held a critical project based role oriented around the reconciliation of unallocated funds
- The project was outsourced to Credit Management Solutions from Citibank
- Personal contributions to the project include: Appropriately allocating the mismanaged funds within six months
- Training a team of six primary project contributors
- Being promoted to directly and indirectly manage a department of forty employees.
Mantadia Asset Trust Company (SA)Johannesburg, South Africa
Trust Administrator
06.1998 - 09.2002
Job overview
- Initially worked as a Trust Administrator but promoted within eight months to Senior Trust Administrator, a role that evolved into Trust Portfolio Specialist within one year and mandated: Being responsible for $100 million in employment benefits
- Reconciliation of the entire client account as well as month end monitoring
- Training, counseling and assisting colleagues as necessary
- Successfully discovering and resolving multiple client fraud activities.
Education
Damelin CollegeSouth Africa
Associates in Business Management from Business Management
2005
University Overview
Damelin College South Africa
Certificate from Accounting
2003
University Overview
Skills
- Compliance
- Project and Vendor Management
- Training/Coaching
- Policy Writing/Process Improvement
- Six Sigma
- Background Check SME
- Blue Origin Bar Raiser
Certification
Six Sigma Lean Yellow Belt
Languages
Afrikaans
Native or Bilingual
Timeline
Sr. Human Resources Specialist, Compliance
Blue Origin
08.2022 - Current
Human Resources Specialist III, Audit & Compliance
Blue Origin
08.2021 - 08.2022
Talent Acquisition Associate III
Blue Origin
07.2019 - 08.2021
Lead Representative - Reconciliation
Bank of New York Mellon
10.2018 - 06.2019
Accounting & Payroll Analyst
Marsico Financial
11.2016 - 02.2018
Business Process Analyst
ITC Global
10.2013 - 02.2014
Business Process Analyst - Global Mobility
Alcoa
02.2012 - 05.2012
Tax Specialist
PriceWaterhouseCoopers
07.2008 - 10.2009
Corporate Actions Specialist
Bank Of New York Mellon Corp
10.2006 - 06.2008
Trust Tax Specialist
Bank of New York Mellon
10.2006 - 07.2008
Payroll Administrator
Combustion Services & Equipment
04.2006 - 09.2006
Auditor and Administrator
Secure Payment Bureau (SA)
05.2004 - 09.2005
Asset Finance Admin Manager
Credit Management Solutions (SA)
10.2002 - 02.2004
Trust Administrator
Mantadia Asset Trust Company (SA)
06.1998 - 09.2002
Damelin College
Associates in Business Management from Business Management
Damelin College
Certificate from Accounting