Hetal Parikh
Johns Creek,USA
Summary
Proactive senior administrative professional with a history of supporting C-level leaders in fast-paced corporate environment. Recognized as a discreet and knowledgeable manager and partner, with the ability to juggle and prioritize needs while ensuring speedy responses to logistics and business concerns. Reputable for developing, implementing, and communicating policies and objectives, handling unforeseen issues, and serving as a liaison to clients, internal staff, and external contacts.
Overview
19
19
years of professional experience
Work History
Executive Assistant to the President
Innova Solutions
Atlanta , GA
2022.09 - Current
- Organizing and maintaining 6 executive's calendar, scheduling meetings and appointments.
- Prepared travel arrangements for the executive, including airfare, hotel accommodations, rental car reservations.
- Execute various Administrative task , including travel arrangements (Domestic & International), Scheduling, submission of expense report and other correspondence for senior development team.
- Acted as a liaison between executive management and other departments within an organization.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Coordinated logistics for conferences and other events attended by representatives from the president's office
- Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Serve as the executive key point person by coordinating sector related Business units.
Executive Assistant
Softpath Systems LLC
Norcross , GA
2021.08 - 2022.09
- Actively manage calendars, work effectively to coordinate cross-team meetings and conference calls across time zones
- Ensure follow-through of all the discussed items in the meetings, with updates being incorporated into reports.
- Arrange and coordinate fun activities inter department across the organization
- Following up with clients on accounts receivables that are overdue to collect payments
- Proactively searching for qualified job candidates for current or planned open positions.
- Monitored inventory levels of office supplies and placed orders when necessary.
- Facilitated communication between different departments within organization.
Accounts Receivable
S3 group Inc
Duluth , GA
2019.02 - 2019.09
- Prepared and sent invoices to vendor companies for consulting services
- Created expenses and travel invoice reports for Consultants and sent invoices to the vendor for timely payments
- Collected timesheets from employees weekly and recorded the entries in Intuit which served as an audit for the consulting hours provided to vendors
- Maintained all invoice records and followed up for payments from vendors and sent reminders if invoices went past due date.
Executive Assistant to the Chief Executive Officer
Javvy Technologies Ltd.
Atlanta , GA
2018.02 - 2018.10
- Provided support services to CEO in calendar/schedule management, travel arrangements, reports, and prepared requisite materials
- Implemented processes and procedures to increase operational efficiency and manage daily functions of the office and premises
- Produced high-level communications ranging from highly confidential to policies and procedures
- Maintained strict confidentiality with sensitive information, financial documents, records and personal matters
- Managed all travel arrangements for the CEO for all major engagements
- Collaborated with the staff to complete various projects and conferences
- Handled events and concerts logistics along with staffing, accommodations, hospitality, and production
- Monitored costs and expense reports and negotiated vendors contracts.
Teller and ATM Custodian
JP Morgan Chase
Atlanta , GA
2016.11 - 2017.12
- Processed daily customer transactions, including deposits, withdrawals, money transfers, loan payments, and selling cashier’s checks
- Maintained records of each transaction and ensured all documentation and paperwork was within compliance
- Assisted customers with various questions and concerns related to their accounts and bank products in-person and over the phone
- Enhanced customer experience by offering personalized banking solutions
- Collaborated with bankers and manager for customer account research and maintenance
- Adhered to strict opening and closing procedures to protect both employees and bank assets
- Served as ATM custodian and settled cash and cheque deposits.
Executive Assistant to the Director
Barclays Technology Center
India
2009.11 - 2016.07
- Scheduled and coordinated appointments, meetings, conferences, teleconferences, and travel arrangements for the Director
- Conducted recruitment activities by collaborating with multiple recruitment partners
- Worked closely with the stakeholders and the COO team to validate and verify the demand forecast sheets
- Prepared and implemented BCM plan by working with various stakeholders
- Collaborated with Line managers and peers on learning & development needs, organizational charts, travel plans, and onboarding new employees
- Assisted global management teams with their travel plans, itinerary, and approvals
- Conceptualized, created, and designed the SharePoint sites and produced MI reports
- Managed asset allocation and governing IT policies
- Maintained and updated current records in RDP and SAP databases.
Executive Assistant to the Chief Operating Officer
Idea Cellular
India
2008.06 - 2009.08
- Assisted the COO with routine operations such as coordinating meetings with all departmental heads, preparing presentations and documentation, and managing domestic and international travel
- Performed record management and retention for all the confidential information and ensured the related information’s timely availability
- Analyzed the data to prepare daily network reports and graphs to display trends and analysis of the overall business performance
- Managed healthy relationships with all teams
- Coordinated monthly MBR with the CEO’s office
- Performed timely quality audits for the contact center to ensure SLA is maintained
- Conducted market survey with SDQ & Marketing for My Idea roll out across India.
Public Relations Officer
Jet Airways
India
2006.01 - 2008.06
- Performed security audits for passengers by coordinating security processes and adherence to strict guidelines and procedures laid out by the airlines to ensure overall security and safety
- Handled public relations by managing and escorting business class passengers
- Managed all arrivals and departure formalities at the counters including document verification such as tickets, passports/visas, screening/checking bags, and creating the accurate boarding passes
- Handled emergencies with passengers
- Generated daily status reports at the end of the working day.
Education
Bachelor’s - Accounting And Finance
Mumbai University
India2004-06
Skills
- Calendar Management
- Travel Planning
- Meeting Coordination
- Office Administration
- Client Relations
- Expense Reporting
- Vendor & Supply Management
- Issue Resolution
- Special Projects
- Technology Management
- Hiring and Training
- Microsoft Office
- Scheduling
- Executive Support
Citizenship
United States of America.
Timeline
Executive Assistant to the President
Innova Solutions
2022.09 - Current
Executive Assistant
Softpath Systems LLC
2021.08 - 2022.09
Accounts Receivable
S3 group Inc
2019.02 - 2019.09
Executive Assistant to the Chief Executive Officer
Javvy Technologies Ltd.
2018.02 - 2018.10
Teller and ATM Custodian
JP Morgan Chase
2016.11 - 2017.12
Executive Assistant to the Director
Barclays Technology Center
2009.11 - 2016.07
Executive Assistant to the Chief Operating Officer
Idea Cellular
2008.06 - 2009.08
Public Relations Officer
Jet Airways
2006.01 - 2008.06
Bachelor’s - Accounting And Finance
Mumbai University
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