HILLARY HENSON
Paducah,KY
Summary
Dynamic administrative professional with a proven track record at Kelvion, excelling in customer service and data management. Expert in streamlining processes and enhancing operational efficiency, demonstrated through meticulous invoice processing and effective communication. Proficient in Microsoft Excel, driving accurate financial reporting and fostering strong client relationships.
Overview
7
7
years of professional experience
Work History
Administrative Assistant
Kelvion
Paducah
03.2019 - Current
- Coordinated office activities and maintained organized filing systems to enhance operational efficiency.
- Assisted in managing schedules and appointments, ensuring timely communication among team members.
- Developed and maintained spreadsheets for tracking project progress and resource allocation.
- Prepared reports and presentations using software tools to support departmental decision-making processes.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Maintained inventory of office supplies and placed orders.
- Developed filing system for historical documents, preserving important company records and improving access to information.
- Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
Accounting Clerk
Kelvion
Paducah, KY
03.2019 - Current
- Processed invoices and maintained accurate records in accounting systems.
- Oversaw accounts payable functions, ensuring timely vendor payments and account accuracy.
- Input high volume of monthly invoices with consistent accuracy.
- Facilitated timely month-end closing activities by completing accurate journal entries and account adjustments.
- Managed accounts payable and receivables and payroll.
- Assisted in payroll processing tasks such as timesheet validation, overtime calculation, benefits administration, and tax deductions.
- Supported audit preparations through meticulous documentation review and prompt response to auditor inquiries.
- Enhanced financial reporting accuracy by conducting thorough account reconciliations and resolving discrepancies promptly.
- Demonstrated adaptability by learning new software tools and accounting practices, ensuring continued professional development and growth.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
- Matched purchase orders with invoices and recorded necessary information.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Input financial data and produced reports using Software.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Streamlined daily reporting information entry for efficient record keeping purposes.
Education
Business Administration
Wkctc
Paducah, KYNo Degree - Business Administration
Murray State University
Murray, KYHigh School Diploma -
Reidland
Paducah, KY05-2006
Skills
- Customer service
- Data entry
- Computer skills
- Office administration
- Administrative support
- Microsoft Word
- Microsoft Excel
- File organization
- Microsoft outlook
- Customer and client relations
- Filing
- Clerical support
- Documentation and recordkeeping
- Microsoft Office Suite
- Office management
- Database entry
- Excel spreadsheets
- Filing and data archiving
- Invoice processing
- Document management
- Data management
- Spreadsheets
- Data collection
- Tech-Savvy
- Payroll and budgeting
Timeline
Administrative Assistant
Kelvion
03.2019 - Current
Accounting Clerk
Kelvion
03.2019 - Current
Business Administration
Wkctc
No Degree - Business Administration
Murray State University
High School Diploma -
Reidland