Hillary Weinmann
Dexter,MI
Summary
Experienced with coordinating administrative tasks and maintaining organized office environments. Utilizes strong organizational skills to enhance office efficiency and support team operations. Track record of effective communication and multitasking to meet diverse administrative needs.
Overview
17
17
years of professional experience
Work History
Administrative Assistant
University of Michigan (The Department of Pediatric Neurology)
Ann Arbor, MI
10.2024 - Current
- Manage Qgenda scheduling for faculty, including clinics, work patterns, service weeks, doc of day (DOD), EEG reading assignments, staffing coverage, and cFTE tracking.
- Submit and maintain faculty scheduling data through Smartsheets, ensuring accuracy and timely updates.
- Update and maintain the paging system for service weeks and EEG reading assignments to ensure clear provider coverage and communication.
- Provide comprehensive calendar management and meeting scheduling support for faculty members.
- Coordinate and organize division events, including scheduling, logistics, and communication.
- Prepare and distribute Weekly Digest communications and out‑of‑office (OOO) announcements to keep faculty and staff informed.
- Maintain and regularly update division phone lists and internal resource documents.
- Under the direction of the Administrative Manager and Division Administrator, draft, submit, and process job postings for the division.
- Process and track faculty travel reimbursements, ensuring compliance with institutional policies.
- Support faculty onboarding, including coordination of scheduling and access
- Serve as onsite host for faculty candidate interviews, coordinating interview schedules and meetings. Arrange and assist with candidate travel logistics, including airfare, hotel accommodations, ground transportation, and itineraries.
Patient Services Intermediate
University of Michigan (The Department of Pediatric Neurology)
Ann Arbor, MI
06.2023 - 10.2024
- Managed day-to-day clerical operations of the department, including scheduling inpatient appointments, verifying prior authorizations for outpatient EEG's and enter billing charges in a timely fashion.
- Utilized customer-focused approach when responding to patient inquires.
- Communicate between referring providers and Tech Supervisors to streamline patient care.
- Coordinated with other departments within the hospital system in order to ensure timely delivery of care services.
Reading Room Coordinator
University of Michigan (The Department of Radiology-Breast Imaging)
Ann Arbor, MI
05.2022 - 06.2023
- Work closley with Radiologist to help coordinate efficient workflow of their assigned diagnostic appointments in the reading room.
- Keep track of daily schedule using MiChart.
- Communicate additional imaging request to the technologist.
- Archive hand-carried CD's and nominated images through LifeImage.
- Help Radiologist pre-dictate screening mammogram reports using Powerscribe.
- Fulfill film request from outside facilities inquiring patients imaging. Push images through Sectra or upload to a CD and then mail the CD to the desired location.
Assistant Manager
Athleta- Gap
Ann Arbor, MI
02.2016 - 05.2022
- Led team in achieving sales targets through effective training and performance management.
- Implemented visual merchandising strategies, enhancing store presentation and customer experience.
- Developed and maintained strong relationships with customers to foster loyalty and repeat business.
- Analyzed inventory levels to optimize stock replenishment and minimize shrinkage.
Assistant Manager
Gap
Ann Arbor, MI
06.2009 - 09.2014
- Coordinated staff scheduling to ensure optimal coverage during peak hours, improving service efficiency.
- Mentored junior staff, cultivating a collaborative work environment and fostering professional growth.
- Streamlined operational processes to enhance productivity and reduce overhead costs effectively.
- Drove initiatives for community engagement, strengthening brand presence within local markets.
Timeline
Administrative Assistant
University of Michigan (The Department of Pediatric Neurology)
10.2024 - Current
Patient Services Intermediate
University of Michigan (The Department of Pediatric Neurology)
06.2023 - 10.2024
Reading Room Coordinator
University of Michigan (The Department of Radiology-Breast Imaging)
05.2022 - 06.2023
Assistant Manager
Athleta- Gap
02.2016 - 05.2022
Assistant Manager
Gap
06.2009 - 09.2014