Hope Olsen
Malibu
Summary
Executive-level professional with 25+ years of experience supporting C-suite executives, managing complex operations, and delivering high-impact results for both corporate teams and high-net-worth families. Known for discretion, efficiency, and a hands-on, entrepreneurial mindset. Adept at leveraging AI tools and modern business software to streamline operations, manage global logistics, and support executive performance.
Overview
33
33
years of professional experience
Work History
Executive/Personal Assistant
UHNW Family
Mexico City
01.2022 - 06.2025
- Manage daily operations, luxury travel, private events, and cross broader estate logistics for an UHNW family
- Oversee household staff, coordinate with legal/financial advisors, and safeguard confidential communications
- Handle personal matters with utmost discretion and care
- Acted as liaison between the executive home office and other departments within the family and several of their business organizations .
- Organized personal and professional calendars with reminders for upcoming meetings and events
- Coordinated travel arrangements, including flights, accommodations, and itineraries.
- Communicated effectively with vendors and service providers on behalf of the family.
- Organized private events and family gatherings with attention to detail
- Managed daily schedules and appointments for family members.
Executive Assistant
Confidential Employer
Malibu
05.2018 - 12.2021
- Managed high-volume communications, created executive reports, and coordinated international travel
- Scheduled client-facing meetings, handled all household and brand logistics
- Served as the trusted gatekeeper to executive leadership
Operations Manager
J.R. Olsen Bonds & Insurance Brokers, Inc.
Canoga Park
05.1992 - 08.2017
- Managed 45+ departments and staff, oversaw annual budgets, and led company-wide compliance
- Designed systems to reduce overhead, increase profit margins, and drive team growth
- Handled sensitive regulatory documents and high-value trust accounts
Education
Insurance Broker - Insurance License
Los Angeles08.2004
Associate of Arts -
The Art Institute of Pittsburgh
08.1973
Skills
- Executive & Personal Support
- Calendar Management & Scheduling
- Staff Coordination & Event Planning
- Cross-Cultural Communication
- Luxury Travel Planning
- Confidential Correspondence
- Budget Oversight & Forecasting
- Team Leadership & Performance Reviews
- Luxury travel coordination
- Event planning
- Calendar management
- Confidential communications
- Cross-department liaison
- International travel arrangements
- Budget management
- Attention to detail
- Time management
- Discretion and confidentiality
- Problem solving
- Office administration
- Tech-savviness
- File management
- Executive support
- Travel planning expertise
- Detail-oriented mindset
- Professional and mature
- Vendor relationship management
- Social media savvy
Technology And Business Software
ChatGPT, Notion AI, Fireflies, Copy.ai, Jasper, Microsoft 365 Suite, Google Workspace, Slack, Zoom, Trello, Notion, Asana, Salesforce, monday.com, QuickBooks, Canva, Adobe Express, Grammarly
Timeline
Executive/Personal Assistant
UHNW Family
01.2022 - 06.2025
Executive Assistant
Confidential Employer
05.2018 - 12.2021
Operations Manager
J.R. Olsen Bonds & Insurance Brokers, Inc.
05.1992 - 08.2017
Insurance Broker - Insurance License
Associate of Arts -
The Art Institute of Pittsburgh