Ingrid Sanchez
Dallas,TX
Summary
Project-oriented professional with experience supporting legal and real estate operations, specializing in project coordination, stakeholder communication, and process optimization. Proven ability to manage timelines, track deliverables, and support cross-functional teams in deadline-driven environments. Adept at improving workflows, coordinating multiple projects simultaneously, and ensuring execution across internal and external stakeholders. Currently pursuing CAPM certification with formal training in Agile and Waterfall methodologies.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Executive Assistant - Legal (Real Estate)
JCPenney/Catalyst Brands
Plano, TX
04.2024 - Current
- Coordinated multiple concurrent projects within the legal real estate team, ensuring timely execution of deliverables and compliance requirements
- Managed timelines and tracked progress for lease agreements, document execution, and Option Notice Renewal across 10-15 stores monthly, ensuring on-time completion of renewal and extension documentation and adherence to critical timelines.
- Facilitated communication between legal teams, real estate stakeholders, and external partners to ensure alignment and project completion
- Oversaw end-to-end document workflows, including preparation, review, execution, and distribution of critical legal documentation
- Supported project tracking and reporting by preparing data, presentations, and updates for leadership decision-making
- Identified process inefficiencies and supported workflow improvements to streamline operations and reduce delays
- Managed high-volume, deadline-driven work across multiple priorities, ensuring accuracy and timely completion
Executive Assistant/Leads Manager
Eric Gerard Realty
Waxahachie, TX
06.2023 - 04.2024
- Coordinated property management projects, including vendor scheduling, repairs, and tenant readiness for multiple rental properties
- Developed and managed transaction timelines, ensuring timely completion of real estate deals and deliverables
- Collaborated with leadership to implement operational strategies aligned with business objectives
- Streamlined internal processes, improving efficiency in scheduling, reporting, and documentation workflows
- Generated new business and maintained client relationships, consistently meeting sales targets
- Created marketing materials and managed digital content, increasing online visibility by 15%
Executive Administrative Assistant/Transaction Coordinator
Coldwell Banker Global Luxury
Dallas, TX
05.2021 - 05.2023
- Coordinated real estate transactions from listing to closing, ensuring compliance and timely execution of documentation
- Supported 100+ agents by managing workflows, documentation, and communication across multiple stakeholders
- Managed accounts payable/receivable and financial tracking processes
- Oversaw onboarding and training coordination for new agents
- Executed digital marketing campaigns and improved online engagement and visibility
Lead Communications Operator
Barrett Distribution Center
Memphis, TN
05.2016 - 03.2021
- Coordinated nationwide logistics operations, ensuring timely and accurate distribution across multiple facilities
- Managed communication between drivers, dispatchers, and warehouse teams to resolve operational challenges
- Improved documentation and scheduling systems, increasing efficiency and reducing errors
- Maintained real-time tracking of shipments and ensured adherence to delivery schedules
Education
Real Estate License -
Champions Real Estate School
Dallas, TX08-2022
Bachelor of Arts - International Business Studies
University of Memphis
Memphis, TN07-2015
Skills
Project Coordination Timeline & Deadline Management Cross-Functional Collaboration Stakeholder Communication Process Improvement Workflow Management Document Control & Compliance Risk & Issue Tracking Microsoft Excel, Outlook, PowerPoint SharePoint Asana Monday
Languages
Spanish
Native or Bilingual
Certification
Google Project Management Certificate (Completed)
CAPM Exam Prep – Udemy (23+ hours completed)
Certified Associate in Project Management (CAPM) – In Progress
Timeline
Executive Assistant - Legal (Real Estate)
JCPenney/Catalyst Brands
04.2024 - Current
Executive Assistant/Leads Manager
Eric Gerard Realty
06.2023 - 04.2024
Executive Administrative Assistant/Transaction Coordinator
Coldwell Banker Global Luxury
05.2021 - 05.2023
Lead Communications Operator
Barrett Distribution Center
05.2016 - 03.2021
Real Estate License -
Champions Real Estate School
Bachelor of Arts - International Business Studies
University of Memphis