Irene Moore
Gillette,WY
Summary
Experienced Financial Specialist with a strong administration background seeking a position in an esteemed company to utilize progressive experience and skills. Currently serving as a Financial Specialist at the Campbell County Public Library, responsible for Accounts Payable, Capital Assets Inventory, and shared duties in Payroll and Human Resources . Actively participate in library committees and hold a leadership role in user groups for implementing the TYLER Munis Financial Software System. Expertise in improving office systems and building a strong administrative foundation consistently earns commendations and formal recognition throughout the county entities. Bring 19 years of accounting management experience, including responsibilities in accounts payable, payroll, human resources, and office management.
Overview
21
21
years of professional experience
Work History
Financial Specialist
Campbell County Public Library
03.2015 - Current
- Hired as Administration Assistant II, after 2 years, promoted to Administrative Assistant III
- 2020 promoted to Financial Specialist
- Manage all incoming orders/invoices from departmental managers
- Supervise library staff and managers with coding, vendors, and ordering
- Reconcile statements and vendor accounts
- Manage all orders that are inputted into TYLER Production
- Month end reconciliation for Library Board voucher processing
- Shared in creating the A/P manual, reports manual, and helped in training other A/P County Clerk users
- Arranged and administer meetings and trainings
- Share duties in HR, PR, and Office Management in the Administration Office
- Bi-Weekly timecard processing for 8 library departments, staff of 70
- Responsible for staff employee files
- Attends monthly Library Board meetings and prepare minutes
- Knowledge of all County Health Insurance benefits
- SHRM member
- Co-Chair for Programming Committee
- Chair for National Library Week Committee
- ERC Member
- Chair for The Library Ride & Read Car Show
- Train New Hires in Tyler Munis Financial Software.
Office Administrator
Big Country Energy Services, LLC
05.2011 - 03.2015
- A/P Manager for the US Division
- Coding and entering invoices
- Reconciling all statements
- Processing and distributing checks to vendors
- Coordinate with the Purchase Manger on all incoming invoices
- A/R deposit responsibility
- Administer the US Division Health Insurance Plan (Group Leader); Eligibility for employees, handle all correspondences with the insurance provider, Blue Cross Blue Shield
- Oversee tasks for Divisional Managers; Build various spreadsheets for job cost, build quality control books for contractors, handle correspondences to superintendents and crews
- Handle all supplies for other sub-offices in other states
- Run background checks/MVRs on all personnel files, make sure all correct forms are filled out and signed
- Process all new employees through E-Verify
- DOT Compliance Administrator: Keep US Division in compliance with DOT regulations
- Administer and manage US Division fuel card account through Wright Express
- Maintain/order all office supplies for the US Division
- Organize travel arrangements as needed for upper management
- Organize events/classes for US Division
Payroll/Human Resources/Office Manager
71 Construction
12.2003 - 05.2011
- Hired as A/P Clerk after 1 year promoted to PR/HR/Office Manager
- Input all incoming invoices
- Reconcile invoices with statements
- Vendor payments/check disbursement
- Input weekly timecards for 2 local divisions: Various jobs & Phases, different Operating Equipment, Certified Wages for Prevailing Wage and or State Funded Jobs
- Payroll distribution: Garnishments/Child Support Deducts, Advance Deducts, Insurance Deducts, 401(k) Deducts, Vacation Time Deducts
- Yearly/Qtrly Payroll Reporting/Taxes, OSHA, MSHA, 941,940, Multi-Worksite Report, Workers Comp/SUI, Annual Prevailing Wage, Annual Employee Cost Spreadsheet, Annual General Liability Audit, EEO Annual Report, Vets Annual Report, Monthly Shop Cost Report, Reconciled monthly Bank Statements
- Administer Health Insurance and 401(k) Plan to all employees
- Correspond with Insurance Administrators, 401(k) Administrators and the 3rd Party Administrators
- Responsible for confidential employee files, Worker Comp Cases
- Administer New Hire Applications; Laborers, Operators, Truck Drivers/CDL
- Responsible for organizing company wide meetings and social events
Education
Associates of Applied Science - Business/Office Management
Northwest College
Powell, WY05.1997
High School Diploma -
Powell High School
Powell, WY01.1990
Skills
- TYLER Munis (ERP)Financial Software System
- JD Edwards Government Software System
- Time and Attendance
- Microsoft Teams
- Outlook
- Calcium Calendars
- Microsoft Office Word
- Microsoft Office Excel
- Publisher
- Power Point
- Access
Timeline
Financial Specialist
Campbell County Public Library
03.2015 - Current
Office Administrator
Big Country Energy Services, LLC
05.2011 - 03.2015
Payroll/Human Resources/Office Manager
71 Construction
12.2003 - 05.2011
Associates of Applied Science - Business/Office Management
Northwest College
High School Diploma -
Powell High School
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