Isamar Flores
Dover
Summary
Detail-oriented Accounting Assistant with extensive experience in accounts payable, accounts receivable, and bookkeeping. Recognized for exceptional skills in collections, precise reconciliations, and maintaining accurate financial records that enhance cash flow and support robust financial operations. Proven ability to streamline processes and contribute to the overall efficiency of accounting functions. Committed to delivering high-quality results that drive organizational success.
Overview
13
13
years of professional experience
Work History
Finance and Executive Assistant
Bertin Engineering Inc.
Glen Rock, US
01.2024 - Current
- Managed account reconciliation processes on a monthly basis in QuickBooks and NetSuite, ensuring meticulous maintenance of financial records.
- Monitored payment schedules and processed vendor invoices to uphold financial accuracy and operational efficiency.
- Conducted thorough follow-up and collections efforts, resulting in a significant 70% decrease in outstanding accounts receivable.
- Analyzed accounts and implemented recovery processes, resulting in over $100,000 retrieved in delinquent payments within six months.
- Processed rent deposits efficiently, maintaining detailed records of building and operating expenses.
- Delivered accurate billing review reports to project managers, contributing to improved project financial management. Streamlined monthly client billing processes, resulting in timely revenue collection.
- Executed data entry and ongoing updates of project financial information in BQE Core, facilitating informed decision-making.
- Oversaw invoice processing and financial tracking to support effective budgeting operations.
- Oversaw organization of HR documentation and streamlined reporting through effective spreadsheet management.
- Coordinated calendar schedules, prepared meeting agendas, and managed professional correspondence to enhance operational efficiency.
- Managed application submissions for state and municipal projects, ensuring compliance with regulatory requirements.
- Coordinated efforts of admin and accounting teams to ensure seamless integration of NetSuite.
- Coordinated office and mailroom activities to ensure timely support for daily operational needs.
Administrative Assistant
Tri-Tech Energy
Boonton, US
05.2022 - 12.2023
- Coordinated office communications and maintained schedules for management team.
- Organized company events and meetings, ensuring all logistics were managed.
- Managed filing systems and maintained accurate records for efficient retrieval.
- Supported procurement processes by tracking supply orders and inventory levels.
- Provided customer service by addressing inquiries and resolving issues promptly.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Maintained office supplies inventory by checking stock to determine inventory level.
- Processed invoices for payment using accounting software applications.
- Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
Accounting Clerk
ACH
White Plains, US
01.2015 - 01.2022
- Administered accounts payable and receivable functions, facilitating timely and accurate financial reporting.
- Executed timely updates of general ledger entries, enhancing overall financial record accuracy.
- Oversaw the accurate processing of accounts payable and receivable transactions, maintaining financial integrity.
- Performed detailed monthly bank reconciliations, identifying discrepancies and ensuring alignment with financial records.
- Executed accurate entry of deposits, credit card charges, and sales data to maintain optimal cash flow management.
- Managed the creation of client invoices and systematically recorded payment transactions to maintain cash flow integrity.
- Reviewed and finalized financial statements, ensuring accuracy in balance sheets, income statements, and statements of cash flows.
- Reviewed purchase documents and company receipts for reconciliation with statements.
Marketing Coordinator/Executive Administrative Assistant
The Law Office of James Dezao
12.2016 - 07.2019
- Executed efficient mail sorting and distribution processes, documenting incoming shipments to uphold corporate record-keeping standards.
- Led analysis of business operations to uncover trends in costs and revenue. Oversaw financial evaluations to forecast future revenues and expenses. Advised on financial commitments and obligations to enhance decision-making.
- Managed receipt and banking of cash checks and vouchers to ensure proper fund allocation.
- Facilitated accurate preparation of purchase orders and expense reports to support financial accountability.
- Use online, offline, direct mail and event driven marketing to increase in-take, Face- off health care professionals to discuss my firm's capabilities, developing excellent rapport with them and their clients who need legal services.
- Use social media/internet search to enhance firm's public relations, advertising, and creative marketing campaigns.
- Handled administrative and office management tasks for the firm's senior counsel, including court appearances, speaking engagement, firm events, and public relations.
- Coordinated marketing events, venue selections, RSVP coordination, handout, and customer satisfaction request, responsible for overall customer experience.
Operations Manager
Maverick Building Services
05.2013 - 11.2016
- Evaluated and onboarded skilled contractors and subcontractors for wind operations projects.
- Organized and maintained detailed documentation of operations, encompassing work orders and site inspection forms.
- Managed workforce performance to ensure adherence to quality benchmarks.
- Conducted regular reviews of safety regulations and policies to maintain operational integrity and employee safety.
- Analyzed cost factors linked to operational repairs and preventive maintenance to optimize resource allocation.
- Developed and executed budget strategies for contracts, equipment, and supplies, ensuring alignment with organizational goals.
- Conducted thorough inspections of completed work to uphold quality standards and specifications.
- Coordinated interactions with over 400 Chase and Santander bank branches, ensuring alignment with corporate objectives.
Education
High School Diploma -
Kearny High School
Kearny, NJ06-2009
Skills
- Skilled in QuickBooks financial management
- Experienced with Microsoft Office applications
- Excel proficiency
- Email management Outlook
- Detail-oriented data management
- Financial record management
- BQE Core proficiency
- NetSuite proficiency
- Budget Management
- Account Payable
- Filing Systems
- Financial reconciliation
- Customer service
Websites
Languages
English
Spanish
Spanish: Native/ Bilingual
Timeline
Finance and Executive Assistant
Bertin Engineering Inc.
01.2024 - Current
Administrative Assistant
Tri-Tech Energy
05.2022 - 12.2023
Marketing Coordinator/Executive Administrative Assistant
The Law Office of James Dezao
12.2016 - 07.2019
Accounting Clerk
ACH
01.2015 - 01.2022
Operations Manager
Maverick Building Services
05.2013 - 11.2016
High School Diploma -
Kearny High School