Ivonne Alarcon
Summary
Community Program Specialist with extensive experience in public health initiatives at City of Long Beach Department of Health and Human Services. Demonstrated success in grant management and budget analysis, ensuring compliance and fiscal integrity. Skilled in community outreach and event coordination, enhancing engagement and support for health programs.
Overview
28
28
years of professional experience
Work History
Community Program Specialist
City of Long Beach Department of Health and Human Services
Long Beach
03.2007 - 10.2024
- Oversaw all City Health Officer/Communicable Disease and Emergency Response Bureau grant fiscal requirements for the Public Health Emergency Management (PHEM), Epidemiology, and HIV/STD Surveillance Programs.
- Managed program monthly/quarterly invoicing for State, County, and City contracts.
- Lead Health UASI grant program fiscal and procurement efforts including grant project completion and submission for reimbursement.
- Created, reviewed, and maintained vendor and subcontractor program files, performance benchmarks, and all relevant reports.
- Implement purchasing contracts and finance policies and procedures.
- Prepare and compose documents including council letters for City Council, City Attorney, and City Manager review.
- Provide direct support to the Program Director in interpreting Local, State, and Federal regulations and compliance for grants.
- Oversee coordination and preparation for our State, County, and City fiscal audits, ensuring compliance and timely submission.
- Support PHEM and Surveillance with fiscal analysis and budget modifications.
- Prepare purchasing requests and procurement forms and enter transactions in Tyler MUNIS for PHEM, Epidemiology, HIV/STD Surveillance, and the City’s Incident Management Team (IMT) during deployment response.
- Oversees facility (Worsham) operations, including front desk coverage, communication with property management, and liaison with other facility vendors.
- Provides administrative support to Bureau Manager and Division Officers.
- Organize all travel and reimbursements for the Bureau; working closely with Financial Management to coordinate travel arrangements.
Public Health Associate II
City of Long Beach Department of Health and Human Services
Long Beach
08.1997 - 03.2007
- Clerical support for the Youth Health Education programs.
- Assist in coordinating Health Fairs by obtaining permits and donations from outside agencies.
- Collect and review timecards for Youth Health Education staff.
- Process State and County grant audits.
- Inventory management and distribution of program incentives.
Clerk Typist II Non-Classified
City of Long Beach Department of Health and Human Services
Long Beach
07.1996 - 08.1997
- Work front desk at the Preventive Health Clinic assisting patients and ensuring they were directed to the correct clinic, HIV/STI testing, Family PACT clinic, or Case Manager.
- Translated for nurses and doctors as needed.
- Maintain and update patient medical records and assist with scheduling.
Education
High School Diploma -
Millikan High School
Long Beach, CASkills
- Microsoft Suite
- MUNIS
- FAMIS/APDICS (Bluezone)
- ICS
- Grant management
- Budget analysis
- Financial reporting
- Contract negotiation
- Program evaluation
- Community outreach
- Event coordination
- Effective communication
- Attention to detail
- Problem solving
- Administrative support
- Community engagement
- Youth engagement
- Diversity and inclusion
- Documentation proficiency
Languages
Spanish, Read, write, and speak
Languages
Spanish
Native/ Bilingual
Timeline
Community Program Specialist
City of Long Beach Department of Health and Human Services
03.2007 - 10.2024
Public Health Associate II
City of Long Beach Department of Health and Human Services
08.1997 - 03.2007
Clerk Typist II Non-Classified
City of Long Beach Department of Health and Human Services
07.1996 - 08.1997
High School Diploma -
Millikan High School
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