Jacqueline Mulcahy
Indian Trail,NC
Summary
Resourceful Office Manager with more than 10 years of experience optimizing office procedures and overseeing operations. Skilled in schedule management, payroll administration and business correspondence coordination. Disciplined and systematic professional thrives in high-pressure, team-based atmospheres.
Overview
10
10
years of professional experience
Work History
Office Manager
LJW Sales, LLC
Indian Trail, NC
08.2018 - Current
- Bi-Weekly payroll and HR for 10+ employees, including state communications, garnishments, and updates with ADP Run software
- Certified payroll for HUD based commercial construction projects with Elation Systems software
- Maintenance of payables, receivables, and all vendor financial data into the company accounting database to be verified by CPA and reconciled
- Monthly filings of multiple state sales taxes (NC, SC, FL, OH, KY, IN)
- Reconcile company bank, credit card, and line of credit accounts
- Manage and respond to all correspondence and inquiries for customers and vendors
- Maintenance of company websites via GoDaddy SQL
- Track and manage project purchases for accurate project management for residential and commercial projects as high as $5m
- Formation and implementation of company safety program and handbook for OSHA regulations, activity hazard analysis, daily job site safety checks, drug and alcohol protocols, and company expectations
- Completed annual insurance audits and reviews for workers compensation and general liability.
- Monitored payments due from clients and promptly contacted clients with past due payments.
- Implemented and maintained company protocols to facilitate smooth daily activities.
- Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
- Coordinated office activities and operations to secure efficiency and compliance with company policies.
- Reviewed files and records to obtain information and respond to requests.
- Managed, scheduled and coordinated office functions and activities for employees.
- Managed office inventory and placed new supply orders.
- Automated office operations for managing client correspondence, payment schedules and data communications.
- Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
- Remained calm and professional in stressful circumstances and effectively diffused tense situations.
- Recruited and trained new employees to meet job requirements.
Bidding Coordinator & Lead Estimator
Ancient Mariner, Inc
MONROE, NC
08.2017 - 07.2018
- Prepare cost estimates by analyzing division specifications and requirements
- Utilize a multitude of lead services including CMD Insight, PlanHub, BidSync, and iSqFt to create an ongoing list of projects to evaluate for bidding purposes
- Follow up phone calls and scope checks with multiple general contractors to procure contracts.
Assistant
Homes by Mathews, Inc
Mint Hill, NC
04.2013 - 08.2017
- Support residential general contractor with website design and marketing
- Submit and follow the permitting for multiple North Carolina counties
- Client invoicing and client organization.
Education
Bachelor of Arts - English
Western Carolina University
Cullowhee, NCNotary For The North Carolina Secretary of State -
National Notary Association
Indian Trail, NCSkills
- Payroll Management
- Safety Implementation
- Contract Management
- Proficient in QuickBooks
- Proficient in ADP Run
- Skillful in Elation Certified Payroll Systems
- Human Resources Competent
- Notary Public, NC, Union County
- Budgetary Planning
- Scheduling and Coordinating
- Team Building
- Managing Operations and Efficiency
- Teamwork and Collaboration
- Complex Problem Solving
- Documentation and Reporting
- Training and Development
- Cost Control
- Problem Resolution
- Verbal and Written Communication
- Budget Management
- Revenue Forecasting
- Employee Development
- Hiring and Training
- Administration and Reporting
- Technical Proficiency
- Expense Reporting
- Data Entry
- Accounts Payable and Receivable
- Event Coordination
- Project Management
- Banking Operations
- Customer Relations
- Invoicing and Billing
References
Brad Hauxwell LJW Sales, LLC/Rock Solid Construction
Email: B_hauxwell@yahoo.com
Phone: 803-448-7886
Savannah Tanner
Email: Tanner.savannah@gmail.com
Phone: 704-609-2808
Larry A. Clark, CPA, PLLC
Email: Larry.Clark@larryaclarkcpa.com
Phone: 704-661-0891
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Office Manager
LJW Sales, LLC
08.2018 - Current
Bidding Coordinator & Lead Estimator
Ancient Mariner, Inc
08.2017 - 07.2018
Assistant
Homes by Mathews, Inc
04.2013 - 08.2017
Bachelor of Arts - English
Western Carolina University
Notary For The North Carolina Secretary of State -
National Notary Association
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