Jaedra McSweeney
Redwood City,USA
Summary
Experienced Law Firm Office Manager with a proven track record of overseeing daily operations, financial management, and administrative functions in fast-paced legal environments. Skilled in managing full-cycle billing, accounting operations, payroll, and vendor relationships while ensuring compliance with firm policies and industry standards.
Overview
2027
2027
years of professional experience
Work History
Office Manager
Aaron, Riechert, Carpol, & Riffle, APC.
Redwood City, CA
01.2013 - 04.2026
- Managed all core accounting functions for the firm, including client payments, accounts payable and receivable, expense tracking, and trust account administration. Ensured accurate financial records, timely processing of transactions, and compliance with legal and accounting standards.
- Prepared and distributed monthly financial reports, including collections, timekeeper productivity, and accounts receivable (AR), to attorneys, associates, and paralegals to support financial tracking and decision-making.
- Maintained partnership collections and compensation spreadsheets, producing detailed monthly financial reports to support shareholder bonus and payroll calculations.
- Opened and maintained client matters in the billing system and iManage, ensuring accurate setup of billing arrangements, rates, and compliance with client-specific guidelines and e-billing requirements.
- Supported Human Resources functions including onboarding/offboarding, maintaining personnel files, assisting with payroll and benefits coordination.
- Processed payroll for firm employees, ensuring accuracy, timeliness, and compliance with company policies and payroll regulations.
- Administered company insurance programs, including policy management, renewals, and coordination with brokers and vendors to ensure continuous coverage and compliance.
- Managed entry and allocation of client expenses, ensuring accuracy, compliance with billing guidelines, and seamless integration into the full billing cycle.
- Maintained and administered office contracts, including malpractice, business liability, workers’ compensation, healthcare, software and hardware, copiers, internet services, and legal research subscriptions, ensuring accurate records, timely renewals, and continuous operational support.
- Oversaw software updates and system maintenance, ensuring applications remained current, secure, and fully operational.
- Processed time tracking reports for attorneys and paralegals to support quarterly and year-end bonus calculations.
- Managed the firm’s 401(k) program, including contributions, Form 5500 preparation, and safe harbor calculations, while coordinating with plan administrators and advisors to ensure compliance and accurate reporting.
- Oversaw the company’s purchasing function.
Office Manager
Raye-Wong & Associates
San Carlos, CA
2006 - 2012
- Managed day-to-day bookkeeping functions, including recording financial transactions, reconciling accounts, and maintaining accurate financial records.
- Utilized AbacusLaw to manage full-cycle client billing, including time and expense review, invoice generation, and ensuring accuracy and compliance with client billing requirements.
- Administered client and firm file management systems, maintaining organized, secure, and compliant records in both physical and electronic formats.
Education
Bachelor of Arts - Environmental Studies
California State University, East Bay
Hayward, CAAssociate of Arts - Paralegal Studies
Canada College
Redwood City, CASkills
- Dependable and responsible
- Multitasking
- Organization and time management
- Friendly, positive attitude
- Computer skills
- Organizational skills
Timeline
Office Manager
Aaron, Riechert, Carpol, & Riffle, APC.
01.2013 - 04.2026
Office Manager
Raye-Wong & Associates
2006 - 2012
Bachelor of Arts - Environmental Studies
California State University, East Bay
Associate of Arts - Paralegal Studies
Canada College