James Chavez
Fullerton,CA
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced public sector office. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environment.
Overview
9
9
years of professional experience
Work History
Administrative Assistant
City Of Placentia - Public Works Department
03.2022 - Current
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Developed and updated spreadsheets to track, analyze, and report on department spending
- Created purchase orders and tracked invoicing to make sure no payments were missed
- Developed and updated spreadsheets to track department contract services
- Minute taking for the Streetscape and Transportation Advisory Commission
- Scheduled office meetings and client appointments for staff teams.
Office Assistant III
County Of San Bernardino - Public Defenders Office
05.2021 - 03.2022
- Interacted with customers by phone, email, or in-person to provide information.
- Maintained and updated office records, both digital and physical.
- Welcomed office visitors and alerted staff to arrivals of scheduled appointments.
- Managed daily data entry and kept client and case information accurate and up-to-date.
- Drafted legal documents such as Transportation Orders and Calendar Requests
Office Assistant II
San Bernardino County - Public Defenders Office
11.2019 - 05.2021
- Completed clerical tasks such as filing, copying, and distributing mail.
- Interacted with customers by phone, email, or in-person to provide information.
- Maintained and updated office records, both digital and physical.
- Welcomed office visitors and alerted staff to arrivals of scheduled appointments.
Data Entry Clerk
MIP, Inc
01.2017 - 11.2019
- Completed data entry tasks with accuracy and efficiency.
- Organized, sorted, and checked input data against original documents.
- Followed established procedures to enter and process data correctly.
- Communicated with supervisors and colleagues to process data quickly and resolve discrepancies.
Substitute Teacher
Chino Valley Unified School District
08.2014 - 01.2019
- Followed classroom plans left by class teacher to continue student education and reinforce core concepts.
- Upheld classroom routines to support student environments and maintain consistent schedules.
- Kept students on-task with proactive behavior modification and positive reinforcement strategies.
- Repeatedly requested as substitute teacher by teachers based on excellent past referrals and trusted performance.
Education
Master of Arts - Public Administration
California State University, San Bernardino
San Bernardino, CA12.2023
Bachelor of Arts - History
University of California, Davis
Davis06.2011
Skills
- Contract Agreement Preparation
- Spreadsheets
- Phone Call Answering
- Workflow Planning
- Meeting Minutes
- Database Organization
- 10-Key Proficiency
- Microsoft Office
- Employee Timesheet Processing
- Customer Service
- Accounts Payable
Timeline
Administrative Assistant
City Of Placentia - Public Works Department
03.2022 - Current
Office Assistant III
County Of San Bernardino - Public Defenders Office
05.2021 - 03.2022
Office Assistant II
San Bernardino County - Public Defenders Office
11.2019 - 05.2021
Data Entry Clerk
MIP, Inc
01.2017 - 11.2019
Substitute Teacher
Chino Valley Unified School District
08.2014 - 01.2019
Master of Arts - Public Administration
California State University, San Bernardino
Bachelor of Arts - History
University of California, Davis
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